Project Information

Bid Title

For the Love of Gilroy Public Art Banners 2025-26

Issuing Agency

City of Gilroy

Location

California

Published Date

Oct 1, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-CFA-AD-102

Original Source

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Bid Documents

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Project Description

Bid Number:	26-CFA-AD-102
Bid Title:	For the Love of Gilroy Public Art Banners 2025-26
Category:	Request for Proposals
Status:	Open

Description: Notice is hereby given that the Assistant to the City Administrator of the City of Gilroy at 7351 Rosanna Street, Gilroy, CA 95020-6197 will receive design proposals via electronic submittals and hard copy hand delivery. The City of Gilroy is calling for artists to submit two-dimensional art designs for streetlight banners as part of the Gilroy Public Art Campaign entitled “For the Love of Gilroy”, as described in the attached Call for Artists (CFA). Submittals will be accepted up until 4:00 PM, PST, Monday, December 1, 2025, via electronic upload or hardcopy hand delivery as specified in this CFA. Submissions received after that time and date will not be considered. The City of Gilroy accepts no responsibility if delivery is made to another location or service other than those specified within this CFA. The Arts and Culture Commission will review submitted designs and recommend their identified best designs based on the intent and design theme outlined in the CFA. The selected designs will then be recommended to the City Council for selecting the designs for use in the public art campaign and awarding an agreement for reproduction and other rights to the selected design. A free electronic copy of the CFA can be obtained by going to the City of Gilroy website, selecting bid opportunities located under the Business and Development Services Tab, and under the Requests for Proposal section, or directly by going to the following link: http://www.cityofgilroy.org/Bids.aspx . Respectfully Requested, Carina Baksa Purchasing Coordinator Publication Date/Time: 10/1/2025 2:00 PM Closing Date/Time: 12/1/2025 4:00 PM Related Documents: 26-CFA-AD-102 - 2025-26 FTLOG Public Art Banner Submissions FTLOG Illustrator Banner Template FTLOG Illustrator Banner Template FTLOG Banner Template 11x17 FTLOG Banner Template 8.5x11

Attachment Preview

City of Gilroy

Administration Department

Call for Artists

For the Love of Gilroy

Public Art Banners

2025-26

No. 26-CFA-AD-102

ATTN:

CARINA BAKSA

CITY OF GILROY

7351 ROSANNA STREET

GILROY, C A 95020-6197

Design Submissions Due by: 4:00 pm Pacific Time,

Monday, December 1, 2025

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Call for Artists

No. 26-CFA-AD-102

Notice is hereby given that the Assistant to the City Administrator of the City of Gilroy at 7351 Rosanna

Street, Gilroy, CA 95020-6197 will receive design proposals via electronic submittals and hard copy hand

delivery. The City of Gilroy is calling for artists to submit two-dimensional art designs for streetlight

banners as part of the Gilroy Public Art Campaign entitled “For the Love of Gilroy”, as described in the

attached Call for Artists (CFA). Submittals will be accepted up until 4:00 PM, PST, Monday, December 1,

2025, via electronic upload or hardcopy hand delivery as specified in this CFA. Submissions received

after that time and date will not be considered. The City of Gilroy accepts no responsibility if delivery is

made to another location or service other than those specified within this CFA. The Arts and Culture

Commission will review submitted designs and recommend their identified best designs based on the

intent and design theme outlined in the CFA. The selected designs will then be recommended to the

City Council for selecting the designs for use in the public art campaign and awarding an agreement for

reproduction and other rights to the selected design.

A free electronic copy of the CFA can be obtained by going to the City of Gilroy website, selecting bid

opportunities located under the Business and Development Services Tab, and under the Requests for

Proposal section, or directly by going to the following link: http://www.cityofgilroy.org/Bids.aspx.

Respectfully Requested,

Carina Baksa

Purchasing Coordinator

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CFA No. 26-CFA-AD-102

Call for Artists: For the Love of Gilroy Public Art Banners 2025-26

Table of Contents

Call for Artists ....................................................................................................................................2

Introduction and Project Description ..................................................................................................4

Issuing Office .....................................................................................................................................4

Anticipated CFA Schedule...................................................................................................................4

Submission Date and Location............................................................................................................5

Protests .............................................................................................................................................5

Rejection of Designs...........................................................................................................................6

Partial Funding or Award....................................................................................................................6

Modification / Withdrawal.................................................................................................................6

Cancellation ....................................................................................................................................... 6

Public Record.....................................................................................................................................6

Incurring Costs ...................................................................................................................................6

Selection Process ...............................................................................................................................6

Eligible Artists....................................................................................................................................6

Scope of Design and Deliverable Requirements ..................................................................................6

Evaluation, Selection and Purchase of Rights ......................................................................................9

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Introduction and Project Description

The City of Gilroy (City) is seeking designs from local artists, with a priority for Gilroy residents and Gilroy

Unified School District (GUSD) students, to design two-dimensional artwork with the thematic concept

of “For the Love of Gilroy”. The thematic element, as well as design considerations, limitations, and

prohibitions, are included below in the Scope of Design section. The City will purchase selected designs

for a payment of $500 for rights to reproduce and use the artwork.

The City of Gilroy is a charter city located in southern Santa Clara County with a population of

approximately 60,000. The City is a council-administrator form of government with the mayor elected at

large for a four-year term and six City Councilmembers who are elected at large for four-year terms.

Development activity in the original Gilroy town site dates back to the early 1800s, with the City formally

incorporated in 1870. Since then, the City experienced several annexations and growth periods

throughout the 20th and 21st centuries.

Information regarding the City and its organization, such as governmental structure, services provided,

the Current Operating and Capital Budgets, Annual Financial Reports, and the most recent

Comprehensive Fee Schedule, is available on the City website at www.cityofgilroy.org

Issuing Office

The City Administrator’s Office is the Issuing Office for this Call for Artists (CFA) and the point of contact

for all process and contract questions.

Issuing Office

City Administrator’s Office

Bryce Atkins, Assistant to the City Administrator

7351 Rosanna Street

Gilroy, CA 95020

bryce.atkins@cityofgilroy.org

Anticipated CFA Schedule

The Arts and Culture Commission and the Administration Department anticipates the

following general timeline for this RFP and the schedule may change as necessary.

Issuance of this CFA

October 1, 2025

Deadline for questions and comments

5:00 p.m. Pacific Time, Thursday,

October 23, 2025

Response to questions available on website

5:00 p.m. Pacific Time, Monday,

October 27, 2025

Deadline for design submission

4:00 p.m. Pacific Time, Monday,

December 1, 2025

Review of submissions by the Arts and Culture

Commission (estimated completion)

December 9, 2025

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Issue the Notice of Recommendations

Council selection of design and award of artist purchase

agreement at the regular City Council meeting

December 11, 2025

Monday, January 5, 2026

Submission Date and Location

Each responding artist must provide their design in either an electronic or hard copy. An electronic copy

must be in a format as identified in item G of the Scope of Design section below. The electronic file shall

be submitted via Jotform, using this link: https://gilroy.city/artform. For hard copies, the design packet

must be delivered to the Information Desk at Gilroy City Hall during regular business hours 8:30 AM to

4:30 PM, Monday through Thursday. The designs must be received by the City issuing office via the

methods provided above by the deadline for design submission, as defined above.

Solicitation Documents and Changes (Addenda)

All solicitation documents may be viewed or printed online from the City’s website at

https://www.cityofgilroy.org/Bids.aspx or may be viewed onsite at the Issuing Office at the address

listed above.

Designs received from other sources will not be considered valid documents. Please contact the Issuing

Office listed above with any problems viewing the CFA documents.

All questions regarding this CFA shall be submitted in writing via either e-mail or hand-delivered to the

delivery location listed above. The questions will be researched, and the answers will be communicated

to all known interested artists and posted on the City’s website after the deadline for receipt of

questions.

Prospective artists shall not contact City officers or employees with questions or suggestions regarding

this CFA except through the primary contact person listed above. Any unauthorized contact may be

considered undue pressure and cause for the disqualification of the artist.

Artists are responsible for checking the City’s website for the issuance of any addenda prior to

submitting a design. The artist is held accountable for all addenda/changes to the documents and may

be considered non-responsive if their design does not reflect those addenda/changes.

Protests

Any complaints or perceived inequities related to this RFP shall be made in writing and directed to the

Purchasing Coordinator in the Finance Department in accordance with the City purchasing policy

procedure 17. This policy may be found on the City’s website, located here:

https://www.cityofgilroy.org/DocumentCenter/View/10774/Gilroy-Purchasing-Policy-.

Contact

Finance Department

Carina Baksa

Finance Manager/Purchasing Coordinator

7351 Rosanna Street, Gilroy, CA 95020

carina.baksa@cityofgilroy.org

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Commodity Codes

• NAICS 339950Sign Manufacturing
• NAICS 541430Graphic Design Services
• NAICS 711510Independent Artists, Writers, and Performers

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