Project Information

Bid Title

Professional Auditing Services

Issuing Agency

Town of Charlestown

Location

Rhode Island

Published Date

May 18, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Professional Auditing Services When:

to Friday, June 5, 2026 at 3:00 PM

TOWN OF
CHARLESTOWN

REQUEST FOR PROPOSALS

PROFESSIONAL AUDITING SERVICES

The Town of Charlestown is
soliciting proposals from qualified firms of Certified Public Accountants,
licensed to practice in the State of Rhode Island, to audit the Town of
Charlestown's financial statements for the fiscal year ending June 30, 2026,
with the option of auditing the Town of Charlestown's financial statements for
each of the 4 subsequent years. Continuation beyond the initial fiscal year of
the five-year contract will be at the discretion of the Town. The audit is to be performed in accordance
with generally accepted auditing standards established by the American
Institute of Certified Public Accountants, the standards for financial audits
set forth in Government Auditing Standards issued by the Comptroller General of
the United States, the provisions of the amended Federal Single Audit Act of
1984 and U.S. Office of Management and Budget (OMB) Guidance 2 CFR part 200 -
Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards (OMB Uniform Guidance) - Subpart F - Audit Requirements and
any and all additional requirements that may be in place at time of said
audit. Firms expressing interest will be
provided with a copy of a Request for Proposal (RFP), by contacting Patrick
Gormley at the Treasurer’s Office, 4540 South County Trail, Charlestown, RI
02813. Sealed proposals must be submitted to the Town Clerk's Office, at
the above address, by Friday, June 5, 2026, at 3 o'clock p.m. clearly marked in
the lower left corner "RFP, Auditing Proposal".

The Town reserves the right to reject any
or all bids and accept the one that it deems to be in the best interest of the
Town.

Jeffrey Allen

Town Administrator

Advertised in the Westerly Sun: May 19, 2026

Bid Specifications

Attachment Preview

TOWN OF CHARLESTOWN

REQUEST FOR PROPOSALS

PROFESSIONAL AUDITING SERVICES

The Town of Charlestown is soliciting proposals from qualified firms of Certified Public

Accountants, licensed to practice in the State of Rhode Island, to audit the Town of Charlestown's

financial statements for the fiscal year ending June 30, 2026, with the option of auditing the Town

of Charlestown's financial statements for each of the 4 subsequent years. Continuation beyond the

initial fiscal year of the five-year contract will be at the discretion of the Town. The audit is to be

performed in accordance with generally accepted auditing standards established by the American

Institute of Certified Public Accountants, the standards for financial audits set forth in Government

Auditing Standards issued by the Comptroller General of the United States, the provisions of the

amended Federal Single Audit Act of 1984 and U.S. Office of Management and Budget (OMB)

Guidance 2 CFR part 200 - Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards (OMB Uniform Guidance) - Subpart F - Audit Requirements and

any and all additional requirements that may be in place at time of said audit. Firms expressing

interest will be provided with a copy of a Request for Proposal (RFP), by contacting Patrick

Gormley at the Treasurer’s Office, 4540 South County Trail, Charlestown, RI 02813. Sealed

proposals must be submitted to the Town Clerk's Office, at the above address, by Friday,

June 5, 2026, at 3 o'clock p.m. clearly marked in the lower left corner "RFP, Auditing

Proposal".

The Town reserves the right to reject any or all bids and accept the one that it deems to be in the

best interest of the Town.

Jeffrey Allen

Town Administrator

Audit RFP 2026

I. INTRODUCTION

A. General Information

The Town of Charlestown is requesting proposals from qualified firms of certified public

accountants to audit its financial statements for the fiscal year ending June 30, 2026, with the option

of auditing its financial statements for each of the four [4] subsequent fiscal years. Continuation

beyond the initial fiscal year of the three-year contract will be at the discretion of the Town.

These audits are to be performed in accordance with auditing standards generally accepted in the

United States of America, and the standards for financial audits set forth in Government Auditing

Standards issued by the Comptroller General of the United States, the provisions of the federal

Single Audit Act of 1984 as amended by the Single Audit Act Amendments of 1996 and U.S.

Office of Management and Budget (OMB) Guidance 2 CFR part 200 - Uniform Administrative

Requirements, Cost Principles, and Audit Requirements for Federal Awards (OMB Uniform

Guidance) - Subpart F - Audit Requirements.

The minimum requirements of the Office of the Auditor General of the State of Rhode Island and

the Division of Municipal Finance of the State of Rhode Island should also be followed.

There is no expressed or implied obligation for the Town of Charlestown to reimburse the

responding firms for any expenses incurred in preparing proposals in response to this request.

To be considered, three (3) copies of a proposal must be received by the Office of the Town Clerk

at Town of Charlestown, 4540 South County Trail, Charlestown, RI 02813 by 3:00PM on June 5,

2026. The proposals will be opened on June 5, 2026, at 3:00PM. The Town of Charlestown reserves

the right to reject any or all proposals submitted.

During the evaluation process, the Town reserves the right, where it may serve the Town of

Charlestown's best interest, to request additional information or clarifications from proposers, or to

allow corrections of minor errors or omissions. At the discretion of the Town of Charlestown, firms

submitting proposals may be requested to make oral presentations as part of the evaluation process.

The Town of Charlestown reserves the right to retain all proposals submitted and to use any ideas in

a proposal regardless of whether that proposal is selected. Submission of a proposal indicates

acceptance by the firm of the conditions contained in this request for proposal, unless clearly and

specifically noted in the proposal submitted and confirmed in the contract between the Town of

Charlestown and the firm selected.

It is anticipated that the selection of a firm will be completed by June 5, 2026. Following the

notification of the selected firm, it is expected a contract will be executed between both parties by

June 14, 2026.

B. Term of Engagement

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Audit RFP 2026

A five-year contract is being considered, subject to the annual review and recommendation of the

Town Administrator and Town Treasurer with the concurrence of the Charlestown Town Council.

II. NATURE OF AUDIT SERVICES REQUIRED

A. General

The Town of Charlestown is soliciting the services of qualified firms of certified public accountants

to audit its financial statements for the fiscal year ending June 30, 2026, with the option to audit the

Town of Charlestown's financial statements for each of the two subsequent fiscal years. These

audits are to be performed in accordance with the provisions contained in this request for proposal.

B. Scope of Work to be Performed

The Town of Charlestown desires the auditor to express an opinion on the fair presentation of its

basic financial statements, which will include government-wide financial statements, fund financial

statements, and notes to the financial statements in conformity with generally accepted accounting

principles.

The auditor shall also be responsible for performing certain limited procedures involving required

supplementary information as required by the Governmental Accounting Standards Board as

mandated by generally accepted auditing standards.

Required Supplementary Information shall include:

• Management’s Discussion and Analysis

• Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual

• Schedules related to defined benefit pension plans and OPEB plans, if applicable

The Town also desires the auditor to express an "in-relation-to" opinion on the supplementary

financial statements and schedules based on the auditing procedures applied during the audit of the

basic financial statements.

Supplementary financial statements, schedules and information shall include:

• Combining fund financial statements shall be presented as supplementary information for all

non-major governmental funds. Each non-major fund (included within the Special Revenue

Funds, Capital Projects Funds, Debt Service Funds, and Permanent Funds) shall be

presented as separate columns in the combining fund financial statements. Similarly,

combining financial statements shall also be presented for each of the other fund types when

there is more than one internal service fund, enterprise fund, and fiduciary fund.

• Combining financial statements shall be presented for the General Fund when separate funds

are maintained within the accounting system, but the funds do not qualify as special revenue

funds, in accordance with generally accepted accounting principles, and are merged with the

General Fund for financial reporting purposes.

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Audit RFP 2026

If applicable, an audit of major federal programs shall be performed in accordance with the criteria

outlined in OMB Guidance 2 CFR part 200 – Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards – Subpart F – Audit Requirements.

• The auditors shall audit major programs as required by OMB Guidance 2 CFR part 200-

Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal

Awards (OMB Uniform Guidance) - Subpart F - Audit Requirements and express an opinion

on compliance for each major program.

• Major Programs shall be determined in accordance with guidance provided in OMB

Guidance 2 CFR part 200 - Uniform Administrative Requirements, Cost Principals, and

Audit Requirements for Federal Awards (OMB Uniform Guidance) - Subpart F - Audit

Requirements.

• The auditor is not required to audit the supplementary schedule of expenditures of federal

awards. However, the auditor is to provide an "in-relation-to" report on that schedule based

on the auditing procedures applied during the audit of the financial statements.

Other schedules may be required by the Town and/or the State of Rhode Island Director of Revenue

or Auditor General, or as required by the applicable section of the general laws such as, Rhode

Island General Law Section (RIGL) 45-10-6 (Contents of Audit Report).

• The Tax Collector’s Annual Report shall be presented within Other Supplementary

Information to meet the requirements of RIGL 45-10-6 for additional information to the

basic financial statements. The Tax Collector’s Annual report should be presented in

accordance with the revised format requirements of the RI Department of Revenue -

Division of Municipal Finance (contact the Division for the most current template). The

auditors engaged to audit the municipality’s financial statements shall also report on the Tax

Collector’s Annual Report, as supplementary information (“fairly presented in relation to the

municipality’s basic financial statements”).

• Municipal Transparency Portal (MTP) - Enacted legislation amended Rhode Island General

Laws §45-12-22.2 and §44-35-10 to improve required reporting by creating the Municipal

Transparency Portal (MTP) which will represent a centralized location for municipal

financial information. Each municipality shall include their Annual Supplemental

Transparency Report, MTP2, within their annual audited financial statements. This requires

one schedule that includes municipal reportable government services. The Annual

Supplemental Transparency Report, MTP2, included within the annual audit report shall

also include reconciliation to the amounts included in the fund level financial statements.

The auditors engaged to audit the municipality’s financial statements shall also report on the

Annual Supplemental Transparency Report (including the reconciliations), MTP2, as

supplementary information (“fairly presented in relation to the municipality’s basic financial

statements”).

Auditors are not required to opine on the municipality’s determination of “reportable

government services” (RGS) as defined in Section 2.1 of the Municipal Transparency Portal

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Audit RFP 2026

Implementation Guidance. The municipality will make the determination of “reportable

government services” for inclusion in the various reports required to be submitted through

the municipal transparency portal. However, auditors will be expected to review the

reconciliations as part of the Annual Supplemental Transparency Report, MTP2, (required

for inclusion in the audited financial statements as supplementary information) to assess the

inclusion of amounts reported which are not within the municipality’s general fund.

The format of the required MTP schedules and related reconciliations, as well as the typical

timeline for filing of the annual municipal data report and coordination with annual financial

statement audit, are detailed in the MTP Implementation Guidance (available on the

Division of Municipal Finance website: Municipal Transparency Portal | RI Division of

Municipal Finance).

The Independent Auditor’s Report shall include reference to the Annual Supplemental

Transparency Report, MTP2, as supplementary information. See the Municipal

Transparency Portal Implementation Guidance for additional information.

C. Auditing Standards to be Followed

To meet the requirements of this request for proposal, the audit shall be performed in accordance

with:

• Generally accepted auditing standards as set forth by the American Institute of Certified

Public Accountants,

• The standards for financial audits set forth in the Government Auditing Standards issued by

the Comptroller General of the United States,

• The provisions of the Single Audit Act of 1984 (as amended by the Single Audit Act

Amendments of 1996),

• The provisions of U.S. Office of Management and Budget (OMB) Guidance 2 CFR part 200

- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for

Federal Awards (OMB Uniform Guidance) - Subpart F - Audit Requirements

• The auditing and reporting requirements of the RI Auditor General.

D. Reports to be Issued

Upon completion of the audit of the fiscal year's financial statements, the auditor shall report on:

1. The fair presentation of the financial statements in conformity with generally

accepted accounting principles based upon an audit performed in accordance

with generally accepted auditing standards and Government Auditing Standards.

The auditor shall also make a reference to, but not open on, required

supplementary information consistent with reporting guidance in the applicable

AICPA Audit Guide.

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Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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