Project Information

Bid Title

Request for Qualifications: Design Services for the Dr. Eddie Floyd Tennis Center Expansion

Issuing Agency

City of Florence

Location

South Carolina

Published Date

Nov 20, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

2025-82

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

bid number	bid description	cloising date	bid file
2025-82 Request for Qualifications: Design Services for the Dr. Eddie Floyd Tennis Center Expansion	The City of Florence is accepting sealed statements of qualifications from professional design teams to provide design services for the expansion of the Dr. Eddie Floyd Florence Tennis Center.	Thu, 01/15/2026	2025-82-request-for-qualifications.pdf

Attachment Preview

____________________________________________

Office of Purchasing/Contracting 324 W. Evans Street Florence, South Carolina 29501

REQUEST FOR QUALIFICATIONS (RFQ) NO. 2025-82

DESIGN SERVICES FOR THE DR. EDDIE FLOYD FLORENCE TENNIS CENTER

EXPANSION PROJECT

SUBMISSION DEADLINE: January 15, 2026 at 2:00 pm

PURPOSE OF THE REQUEST FOR QUALIFICATIONS

The City of Florence (City) is seeking statements of qualifications from professional design teams

interested in contracting to provide design services for the expansion of the Dr. Eddie Floyd

Florence Tennis Center located at 1300 Jennie O’Bryan Avenue.

The City intends to select one (1) team to provide professional design services for this project. It

is anticipated that the City and the selected Team will discuss and define a detailed scope of work

and negotiate a contract for the project.

This RFQ is being publicly advertised. The City will make the selection based on the responses

submitted, interviews, and then negotiate a final agreement with the selected design team. Design

teams are welcome to establish consortiums or teams of firms in connection with this RFQ. The

final selection of the firm or firms will be based on the criteria set forth in this RFQ.

All responses must be sealed and have “RFQ 2025-82 Tennis Center” clearly marked on the

outside for ease of identification by the City. Responses may be hand-delivered to 324 W. Evans

Street, Florence, SC 29501 prior to the submission deadline. The City does not accept electronic

and/or emailed proposals. Directions may be obtained by calling (843) 665-3165. Any response

received later than the submission deadline will not be accepted or considered.

Responses submitted by mail should be addressed to: City of Florence, Attn: Lynwood F.

Givens, Purchasing Agent, 324 W. Evans Street, Florence, SC 29501. The City will not be

responsible for late submission caused by the postal service, other carriers, or any other delivery

problems regardless of the reason.

This solicitation does not commit the City of Florence to award a contract, to pay any costs

incurred in the preparation of a response, or to procure or contract for services. The City of

Florence reserves the right to accept or reject any or all submissions received as a result of this

Request for Qualifications, or to cancel it in part or in its entirety if it is in the best interest of the

City of Florence.

Lynwood F. Givens

Purchasing Agent

Page 1 of 10

MINORITY, WOMAN, AND VETERAN OWNED BUSINESS

The City of Florence welcomes and encourages submissions from minority, woman, and

veteran owned businesses. Please indicate that you are a minority or woman owned business

with your request for bid documents.

Minority Business Owners (minority, woman, and veteran owned businesses) will be afforded

full opportunity to submit proposals in response to this invitation and will not be discriminated

against on the grounds of race, color, creed, sex or national origin in consideration for an award.

It is the policy of the City that minority, woman, and veteran owned business enterprises

(MBE/WBE/VBE) have an opportunity to participate at all levels of contracting in the

performance of City contracts to the extent practical and consistent with the efficient

performance of the contract.

The successful company must ensure that all subcontractors, agents, personnel assigned by or

employees of prime company and subcontractors are not discriminated against because of their

race, color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

INSTRUCTIONS

Responses to the Request for Qualifications will only be accepted from responsible and

responsive companies that have an established reputation in the field of history, architecture,

architectural history, or historic preservation, as well as demonstrated experience creating design

guidelines and experience working with local design review boards and commissions.

No response may be withdrawn for a period of ninety (90) days after the submission date.

A responsive company is defined as one that has the capability in all respects to perform fully the

requirements mentioned in the RFQ document and the integrity and reliability which will assure

good faith performance.

A responsive company is defined as one that has submitted a response which conforms in all

respects to the RFQ requirements.

Protest Period: Any actual or prospective company that is aggrieved in connection with the

solicitation or award of a contract/purchase order may formally protest in writing to the Chief

Financial Officer. The protest may be submitted at any time during the procurement process.

However, if a prospective company wishes to protest, the formal protest must be submitted in

writing and must be received by the City no later than seven (7) days from the date that the

aggrieved actual or prospective company has been informed of the proposal results by the

Purchasing Agent. Protests received by the City after the expiration of the seven (7) day protest

period will not be considered by the City.

Disputes: In cases of disputes as to whether or not an item or service quoted or delivered meets

the scope of work, the decision of the City of Florence shall be final and binding on all parties.

The Purchasing Agent may request in writing the recommendation of the head of the department

of the end user or other objective sources.

Deviations: Any deviations from the scope of services contained herein must be stated in the

response for the City of Florence’s consideration.

Changes: Any changes in this Request for Qualifications after a contract agreement has been

awarded must be with the written consent of the Purchasing Agent or the City Manager; otherwise,

the responsibility for such changes lies with the company. Any changes to the scope of services

Page 2 of 10

in this Request for Qualifications package shall be in writing and an addendum will go out to all

prospective respondents so each respondent can compete equitably.

Ownership Of Material: Ownership of all data, material and documentation originated and

prepared for the City of Florence pursuant to this contract shall belong exclusively to the City of

Florence.

QUESTIONS AND INQUIRIES: The deadline for the submission of any and all questions

and inquiries concerning this RFQ is January 5, 2026 at 5:00 pm. All questions must be

directed to Lynwood F. Givens, Purchasing Agent in written format and e-mailed to

lgivens@cityofflorence.com.

A complete copy of the City of Florence Purchasing Policies and Procedures Manual can

be downloaded from the City of Florence website at www.cityofflorence.com.

PURPOSE OF THE RFQ

The City intends to contract with one firm to develop a working design/construction plan set that

is acceptable to the City; will utilize the existing properties within the Dr. Eddie Floyd Florence

Tennis Center and Florence Sports Complex boundaries; to prepare drawings, specifications and

contract documents for the bidding to construct the proposed plans; to provide estimates of project

cost at appropriate stages of the design project; to assist the City in advertising the project for

bids and execution of a contract for the construction work; and to provide inspection and contract

administration services during construction.

PROJECT BUDGET

The expansion of Dr. Eddie Floyd Florence Tennis Center has an approved budget of

approximately $3,000,000.00. This established budget includes all costs and fees associated with

the design services and the construction services. To ensure delivery within budget, the Team

shall provide up-to-date and professionally developed cost estimates; provide clear, detailed and

unambiguous construction documents; specify cost-effective materials and construction

techniques; develop bid schedules that, if necessary, allow flexibility in making post-bid

adjustments to the size and scope of the construction. The City intends to utilize best commercial

practices to accomplish the goals of this project, expects the Team to proactively address risks

and challenges in the process, and participates in improvement activities to achieve project

success. The City also expects to work with the Team to maximize the overall quality, cost savings,

and goals to be outlined by the City.

PROJECT DESCRIPTION

The project is comprised of a variety of additions to the Dr. Eddie Floyd Florence Tennis Center

located at 1300 Jennie O’Bryan Avenue. These additions include developing pre-graded land into

eight hard tennis courts, two sub-surface irrigated clay tennis courts, and a restroom facility. All

additions must be ADA compliant and match the design and color scheme of the existing

structures. The new standalone restroom facility should contain both a men’s and ladies’ room.

Each room should have a sink. The men’s room should contain one toilet and one urinal. The

ladies’ rooms should contain two toilets. A water fountain with bottle filler should be mounted to

the exterior of the building. The water fountain and bottle filler should be made to endure both

winter and summer temperatures. All sinks and toilets should be commercial grade and able to

handle heavy usage. The designated land for this project is located between the Dr. Eddie Floyd

Florence Tennis Center and the Florence Sports Complex, with addresses at 1300 and 1200

Jennie O’Bryan Avenue in Florence, SC. All ten tennis courts will be equipped with Musco lighting

Page 3 of 10

for optimal play. To accommodate the expanded facility, a section of the existing exterior fencing

at the Dr. Eddie Floyd Florence Tennis Center will need to be removed and replaced to surround

the new footprint of the facility. New concrete walkways should be installed to connect both the

new and the pre-existing courts to the current walkways. The final component of the project

includes constructing a wall around the current outdoor electrical equipment enclosure to enhance

its aesthetic appeal. Other possible facility improvements to be discussed with the selected

Design Team includes expanded parking areas and a stand-alone hitting wall. Once all additions

have been completed, the facility should have a uniform appearance as if it was all designed at

the same time.

The Design Team’s scope of work will include, but is not limited to:

Site inventory and Evaluation

1. Survey of property, inventory of existing conditions, and environmental site assessments

have already been completed and will be provided.

2. Preliminary evaluation of proposed site use and provide recommendations on

constructability, time, labor and scheduling related to project cost.

Design Development

1. The design team will begin to refine the design to include the following information:

• Building Design: limited building design is included in this project to one set of

bathrooms.

• Site Design: final site design to include, but not limited to, stormwater design,

court design, landscaping, parking lot, walking paths, and other amenities.

2. Expand the conceptual master plan to the design development level for architectural and

civil products and procedures.

3. Conduct design meeting with City staff on a needed basis.

4. Review, update and confirm project schedule.

5. Provide consistent updates to the projects projected cost to insure the project is within the

limits of the budget.

Permitting, Review and Approvals

1. Submit plans and applications to regulatory agencies.

2. Secure approvals from all other state or local agencies to include, but not limited to:

SCDHEC, SCDA, USDA, etc…

3. Coordinate the construction or relocation of utilities if necessary.

4. Attend meetings, as necessary, for all approvals.

Construction Documents

1. Based on the approved Design Development plan, resolve all review comments from prior

design phases, and all comments from state, local and other agencies.

2. Prepare and finalize all construction drawings and specifications to include, but not limited

to: building systems, site utilities, and all drawings necessary to sufficiently complete the

project and conform to the budget.

3. Obtain necessary permits to construct the project.

4. Conduct a final design meeting(s) to present final design to the City of Florence.

Construction Administration

1. Provide construction administration and observation associated with the construction of

the project.

2. Conduct a preconstruction meeting with the necessary agencies.

3. Conduct monthly site observations to confirm quantities, and process and recommend pay

requests by the general contractor.

Page 4 of 10

4. Conduct project meetings on an as needed basis, not to exceed one per month.

5. Process and recommend pay requests provided by the general contractor.

6. Provide interpretations of prepared drawings and specifications, shop drawing review and

approval, and prepare all change orders.

Post Construction Phase/Deliverables

1. Prepare as-built documents based on information received from the contractor in

AutoCAD or in such other format as the owner requires.

2. Assist in project closeout, establishment of warranties and guarantees.

STATEMENTS OF QUALIFICATIONS

At a minimum, successful submittals shall demonstrate experience and technical competence

with the following requirements:

1. Information regarding the Team history including, but not limited to, location of main and

satellite offices, length of time in business, annual design service workload for the past

three (3) years;

2. Demonstrated history of successful public projects;

3. Education, technical training, and experience of owners and key personnel;

4. The team’s experience in designing and construction of similar projects, stating the names

of the projects, dates of completion, locations, owners, a brief description of the project,

the budget of the project, and whether there were any cost or completion date overruns;

5. Past performance as reflected in evaluations by previous and current clients with respect

to factors such as control of costs, quality of work, and meeting deadlines. The Team

should include references from no more than five owners for which the firm has performed

work that is similar to the proposed Project or that is relevant to the City’s consideration.

Please include the name of the owner’s representative and the telephone number at which

the representative can be contacted, a brief description of the project and any other

relevant information;

6. The Teams past experience with grant funded projects;

7. The Teams performance to effectively provide contract and construction administration

services utilizing effective team communication and working methods

Statements of Qualifications and proposals will be evaluated and ranked in order of their

qualifications. Based upon its review of the evaluation and selection criteria itemized in the

Content of Proposals section, above, the Selection Committee may short-list and interview up to

three firms deemed to be best suited to the needs of the City.

Based on the proposals and interviews with the short-listed Teams, the Selection Committee will

select one (1) Team for contract negotiation. The price proposal of the selected Team will be

opened. Based upon the Teams price proposal the Committee will attempt to negotiate a scope

of services and contract price that is satisfactory to the City and the Team. Upon completion of

negotiations the Committee will make its recommendation to the City Manager.

The City shall have sole discretion in evaluating the statements of qualifications. The City reserves

the right to select the statements of qualifications that it may determine to be in the best interest

of the City. The City also reserves the right to reject any and all statements of qualifications,

including that of the selected Team if satisfactory contract negotiations cannot be concluded.

Page 5 of 10

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.