Project Information

Bid Title

MHS Band Instruments

Issuing Agency

Maize Unified School District

Location

Kansas

Published Date

Nov 13, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

MHS Band Instruments

(closes 11 a.m. Nov. 21, 2025)

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Maize USD 266

Request for MHS Band Instruments

November 12, 2025

Maize USD 266 is requesting bids for student band instruments. The term “lowest

responsible bidder” is defined as allowing the school district to choose between the kinds

of materials, goods, or services subject to bid. The school district may consider such

factors as labor costs, service, availability of materials and supplies, maintenance costs,

and experience of vendor on previous similar projects. The school district may also

determine any differences or variation in quality or character of the materials, goods, or

services being bid.

The item(s) contained in this bid shall conform to all standards including warning labels

and safety devices, guards, and equipment required to meet the safety standards

established by any jurisdiction recognized by industry safety councils or organizations to

establish safety standards.

K.S.A. 75-3740(g) (The State Preferential Bid Law) may be applied against all vendors

who are domiciled outside of the State of Kansas, and whose state has preferential

bidding statute.

Please return this bid in a sealed envelope, with the name of the bidder and marked

“MHS Band Instruments” on the lower left-hand corner. Return the bid, the attached

summary sheet no later than 11:00 am on Friday, November 21,2025 to:

Maize USD #266

Attn: Darin Augustine

905 W Academy Ave

Maize, KS 67101

STANDARD CONDITIONS

1. Maize USD 266 reserves the right to reject any item(s) in the bid and to waive

any informality in bidding. Contracts entered into on the basis of submitted

bids are revocable if contrary to law.

2. Bids of an incomplete nature, or subject to multiple interpretations may, at the

option of the School District, be rejected as irregular.

3. If applicable, each bid item must show unit price and extension. In case of error,

unit prices will govern. Alternate bids, and/or bids based on group or total awards

may be considered.

4. The district will consider all products that are deemed equal.

5. Deliveries are to be F.O.B. to the stated location. Shipping and delivery charges

will not be separate from the bid amount.

6. Certain bids, because of unique factors, may not be covered by standard

conditions. Alternate or special conditions will take precedence over any standard

condition previously stated.

7. Per K.S.A. 60-1111, Public Works Bonds will be required per Kansas law for bids

in excess of $100,000. (only applies to construction projects).

8. A performance bond is required for any bid in excess of $40,000. (only applies to

construction projects).

9. A bid bond of 5% of the bid total will be required on any bid in excess of $20,000.

Bond may be in the form of a cashier’s check or money order in lieu of actual bond

(only applies to construction projects).

10. Vendor(s) shall be in compliance with all federal, state and local laws, ordinances,

and regulations.

11. A valid federal tax identification number must be provided before any purchase

order can be issued.

12. A purchase order constitutes the buyer’s offer to the seller upon the terms and

conditions stated herein, and shall become a binding contract on the terms set

forth when it is accepted, either by acknowledgement or performance.

13. If the vendor fails to make deliveries or initiate performance within the time

specified on the request for bid or the purchase order, USD 266 may, by written

notice, terminate the right of the vendor to proceed with deliveries or performance.

14. Vendor shall certify that all supplies or equipment sold and delivered to the district

are free and clear of any and all liens or claims or liens arising under and by virtue

of the provisions of the General Statutes of Kansas, 1961 Supplement, Sections

58-201, et. seq., and any other lien, right or claim of any kind.

15. All items sold and delivered to the district shall be free from defects in material and

workmanship, and shall be subject to our inspection and approval at any time

within thirty days after delivery. Rejected items shall be held at the seller's risk and

expense. No replacement of defective items shall be made by the seller unless

agreed to by a USD 266 authorized representative and such agreement shall be

in writing.

16. The successful bidder shall not be allowed any extra compensation by reason of

any matter or thing concerning which the bidder might have fully informed

themselves because of their failure to do so prior to the bidding. The successful

bidder must employ, so far as possible, such methods and means in the carrying

out of the work as will not cause any interruption or interferences with any other

contractors and/or District operations.

17. Each bid shall be signed by the person making the bid, along with the firm name,

mailing address and telephone number. In case the bid is made by a corporation,

the same shall be signed by a legally authorized agent of the corporation. The

envelope shall be sealed and plainly marked as a bid for this particular project.

18. The vendor agrees to require the following sections in all contracts:

a. A requirement to observe the provisions of the Kansas Act Against

Discrimination;

b. A requirement that all solicitations or advertisements for employees shall

include the phrase “Equal Opportunity Employer”;

c. A requirement to comply with the proper reporting procedures to the

Kansas Commission on Civil Rights, in accordance with the provisions of

K.S.A. 1976 Supp. 44-1030;

d. A requirement that should the vendor be found guilty of a violation of the

Kansas Act Against Discrimination; such violation shall deem any contract

with USD 266 to have been breached.

General Contractual Requirements

1. Prices quoted shall include all costs for labor, equipment, supplies, shipping and

material charges to complete the work and/or deliver the materials at the location

indicated and as requested by the Assistant Superintendent.

2. Faxed/emailed bids will not be accepted.

3. Whenever products or materials of any particular producer or manufacturer are

mentioned in our specifications, such a product or material mentioned is intended

to be descriptive of type or quality and not restrictive to those mentioned except

as noted.

4. Maize USD 266, a governmental subdivision, is exempt from payment of Federal

Excise Tax and State Sales Tax. Tax exemption information will be furnished

upon request.

5. In case of default by the Contractor, the District will procure the services herein

specified from other sources and hold the Contractor responsible for any excess

cost occasional thereby.

6. Failure to perform as guaranteed, or any other default by the Contractor, may

result in disqualification of the Contractor from future bidding.

7. Should bidder take exception to any terms, conditions, or specification; stated

therein, such exception must be noted IN WRITING within your bid submittal and

an alternate stated. Failure to do so will result in the assumption and requirement

of compliance with said terms, conditions, and specifications as stated.

8. Failure to provide any requested information may result in the rejection of your

bid.

9. The contractor will provide a one (1) year warranty of workmanship from the date

of completion in addition to any manufacturer warranty.

HOLD HARMLESS AGREEMENT

To the fullest extent not prohibited by law, the contractor shall indemnify and hold

harmless the District, its Board of Education, officers, agents, and employees from and

against all claims, damages, losses and expenses (including but not limited to attorney’s

fees) arising by reason of any act of failure to act, negligent or otherwise, of Contractor,

of any subcontractor (meaning anyone, including but not limited to consultants having a

contract with Contractor or a subcontractor for a part of the services), or of anyone

directly or indirectly employed by the Contractor or its subcontractor may be liable, in

connection with providing these services.

Minimum specifications are as follows:

Quantity Description

1

Marimba One 5 Octave Synthetic Marimba

on Field Frame with 8” casters

2

Marimba One Vibraphone on Field Frame

1

Moosman M21C Bassoon

1

Fox 335 Oboe

1

Yanagisawa Bari Saxophone BW01

1

Con Selmer Leblanc L60 Bass Clarinet

3

King 1127SP Marching Baritone

4

King 1121SP Marching Mellophone

Total

Each

Total

Thank you for your consideration of this request.

If you have any questions, please contact me by:

Email: Connor Siler, csiler@usd266.com

Sincerely,

Darin Augustine

Executive Director of Operations

Maize USD 266

Maize Unified School District #266

Summary Form

Please list and attach any alternate or differences from your base specifications.

Total Bid Proposal: $_____________________________

Available for delivery on or before: ______________________

Please return any bid along with this Bid Summary and area references by 11:00 AM on

Friday, November 21,2025:

Maize USD #266

Attn: Darin Augustine

905 W Academy Ave

Maize, KS 67101

Maize USD #266 reserves the right to accept or reject any and all bids.

Company Name:

______________________________

Agent Name:

______________________________

Address:

______________________________

Phone:

______________________________

Fax:

______________________________

Email:

______________________________

Authorized Signature ________________________________________

Title: _____________________________________________________

Date: _______________

Commodity Codes

• NAICS 339992Musical Instrument Manufacturing

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