Project Information

Bid Title

Huntley Hills Park Master Plan Implementation PR-2026-01

Issuing Agency

Chamblee city

Location

Georgia

Published Date

Nov 12, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Huntley Hills Park Master Plan Implementation PR-2026-01	November 06, 2025 4:30 PM	January 08, 2026 2:00 PM

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City of Chamblee

Huntley Hills Park Master Plan Implementation

PR-2026-01

REQUEST FOR

QUALIFICATIONS

CITY OF CHAMBLEE

HUNTLEY HILLS PARK MASTER PLAN IMPLEMENTATION

PR-2026-01

City of Chamblee

3518 Broad Street

Chamblee, GA 30341

November 6, 2025

1

City of Chamblee

Huntley Hills Park Master Plan Implementation

PR-2026-01

Schedule of Events

Release Date

Pre-Proposal Meeting (10:00 AM, Huntley

Hills Park, 3770 Longview Drive)

Q&A Process Ends (2:00 PM)

Proposals Due (2:00 PM, electronic submission)

Presentations by Selected Firms (if needed)

City Council Award

Thursday 11/06/25

Thursday 11/20/25

Thursday

Thursday

Thursday

Tuesday

12/11/25

01/08/26

01/22/26

02/17/26

Contact for Proposal

Jodie Gilfillan, Director of Parks, Recreation & Arts Department,

procurement@chambleega.gov.

Introduction & Purpose

This request is to select a professional engineering firm to provide construction documents,

bidding and construction management assistance for improvements at Huntley Hills Park.

Offerors are invited to demonstrate their capabilities to perform the following services which

will include, but are not limited to:

- Ability to provide civil engineering, landscape architecture and structural design of the project;

- Ability to prepare construction documents and permitting;

- Ability to provide bidding assistance;

- Ability to provide construction project management.

Scope of Work

The intent of this scope of work is to provide all professional services normally anticipated for

design, permitting, and construction phase services for a project of this type. Offerors may

add to, or alter, the following scope of work, as they see fit to accomplish the work.

Specifically, the selected offeror will provide professional engineering services for the design

of Huntley Hills Park based upon the following assumptions:

(1) Design based on the boundary, topography and underground utility survey.

(2) Design documents based on the approved master plan, see Appendix B, and the outcome

of two (2) additional public input meetings conducted by the selected firm for this project.

(3) Permitting will be required with DeKalb County.

(4) Geotechnical services, if required, will be provided by the City.

(5) Offeror will provide project management, civil engineering, landscape architecture and

structural design for the project.

(6) Offeror will procure sub-consultants for the project.

(7) Photometric studies will be needed for the field, parking lot and pathway lighting.

(8) A perennial stream, with associated regulatory riparian buffers, traverses the site. Offeror

shall incorporate a planned streambank stabilization project, currently in design by an

outside consultant, into the master plan. These improvements will primarily consist of in-

channel structures. The City will provide approved design plans and/or construction as-builts,

depending on timing of implementation. Offeror shall evaluate potential additional stream

restoration and/or buffer revegetation efforts to add to this project that can further mitigate

erosion.

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City of Chamblee

Huntley Hills Park Master Plan Implementation

PR-2026-01

(9) A special flood hazard area encompasses much of the site. The master plan must

contemplate impacts to the floodplain in compliance with the local stormwater ordinance.

(10) Stormwater management design shall achieve both water quality/runoff reduction and

channel protection. Infiltration-based, vegetative green infrastructure practices should be

contemplated in addition to underground detention.

(11) Land disturbance will be greater than 1 acre, therefore 3-phase erosion control plans and

submittal of an NOI will be required.

(12) No GDOT permitting will be required.

(13) New pavilions will be prefabricated structures and approximately 25’ x 15’.

(14) Irrigation design is included in scope. An irrigation pump is not required.

(15) Water and Electrical service are located within the survey area. Offsite utility design is not

included in the scope.

(16) Meetings are limited to those defined in the scope of services.

(17) Plans will be distributed to prospective bidders as PDF’s.

(18) Reimbursable expenses for mileage and printing included in the scope of services.

(19) Permitting fees, if any, will be provided by Client.

(20) Construction duration is expected to be 12 months.

(21) Construction meetings will occur bi-weekly.

The scope of work shall consist of, but not be limited to, public input meetings; schematic

design; design development; construction documents and permitting; bidding assistance; and

construction project management. These tasks are outlined below.

1. Preliminary Activities

A. Hold Kick-Off Meeting

Hold a kick-off meeting at the City offices or the project site to review the scope of work,

schedule, and budget to ensure mutual understanding and to coordinate the work. Discuss

special restriction with construction within Huntley Hills Park due to this being within a

neighborhood.

2. Public Meetings and Master Plan

A. Hold Public Input Meetings

Hold two (2) public input meetings to gather additional feedback and incorporate public

comments into the conceptual master plan. Conduct meeting with the Client to review draft

master plan, and revise and render final master plan based on Client meeting.

3. Schematic Design

A. 30% Schematic Design

Prepare 30% level (schematic design) construction plans based on the final site concept

plan.

The schematic design plans will include the following drawings.

a. Cover Sheet

b. Survey of Existing Conditions (by others)

c. Demolition Plans

d. Staking Plans

e. Grading and Drainage Plans

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City of Chamblee

Huntley Hills Park Master Plan Implementation

PR-2026-01

f. Landscape Plans

g. Architecture Plans

B. Prepare preliminary hydrology study model.

C. Update master plan cost estimate.

D. Meet with the City to review the schematic design level plans and cost

estimate.

E. Incorporate the City’s comments into the design.

F. The City to approve schematic design submittal prior to the design team

proceeding on to the design development phase.

G. Deliverables:

• Two printed sets of the schematic design submittal

• PDF of schematic design submittal

• Schematic design cost estimate

• Memo of meeting with City

4. Design Development

A. 50% Design

Prepare and submit 50% level (design development) construction plans to the City. The design

development will include the following drawings:

• Cover Sheet

• Survey of Existing Conditions (by others)

• Demolition Plans

• Staking Plans

• Grading and Drainage Plans

• Utility Plans

• Site Lighting Plans

• Construction Details

• Tree Protection Plan

• Landscape Plan and Details

• Architecture, Mechanical, Electrical, Plumbing and Structural Plans

Once the City has reviewed the submittal, a status meeting will be held at the City offices or

project site to review City comments and discuss schedule to complete.

B. Preliminary stormwater sizing.

C. Prepare an updated cost estimate for the design development plans.

D. Meet with the City to review the design development level plans and cost

estimate.

E. Incorporate the City’s comments into the design.

F. The City to approve Design Development submittal prior to the design team

proceeding on to the Construction Document Phase.

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City of Chamblee

Huntley Hills Park Master Plan Implementation

PR-2026-01

G. Deliverables:

• Two printed sets of the Design Development submittal

• PDF of Design Development submittal

• Design development cost estimate

• Memo of meeting with City

• Schedule – updated project schedule

5. Construction Documents and Permitting

A. 95% Design

Prepare and submit 95% level construction plans and specifications to the City for final review. The

construction plan set will include the following drawings:

• Cover Sheet

• Survey of Existing Conditions (by others)

• Demolition Plans

• Staking Plans

• Grading and Drainage Plans

• 3-Phase Erosion Control Plans

• Construction Details

• Utility Plans

• Profiles

• Site Lighting Plans

• Tree Protection Plans

• Landscape Plans and Details

• Irrigation Plans and Details

• Architecture, Mechanical, Electrical, Plumbing and Structural Plans

B. Update the cost estimate based on the 95% construction plans.

C. Complete the stormwater hydrology report.

D. Meet with the City to review the construction documents and updated cost

estimate.

E. Prepare technical specifications.

F. Submit plans to City of Chamblee and DeKalb County for permit review.

G. Monitor and respond to agency comments, as required, for permit issuance.

H. Deliverables:

• Two printed sets of the construction plans

• PDF of construction plans

• PDF of updated cost estimate

• PDF of technical specifications

• PDF of hydrology report

• Memo of meeting with City

• Annotated responses to permitting requirements

5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541320Landscape Architectural Services

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