Project Information

Bid Title

Sanford Museum Flat Roof Replacement

Issuing Agency

City of Sanford

Location

Florida

Published Date

Jan 26, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

IRFQ 25/26-302

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Sanford

Status
Active

Fiscal Year
2026

Primary Contact
Jerry Sullivan

Title
Sanford Museum Flat Roof Replacement

Secondary Contact
Buffy Beck

Number
IRFQ 25/26-302

Tertiary Contact
Purchasing Department

Type
Informal Request for Proposal

Department
Parks & Grounds

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
Scope of Work – Silicone Roof Coating System

1.        Permitting & Compliance

Procure all required permits and ensure compliance with applicable local, state, and federal regulations, including OSHA safety standards.

2.        Mobilization & Site Preparation

o        Mobilize labor, equipment, materials, and safety systems.

o        Protect adjacent surfaces, walls, HVAC units, skylights, and landscaping from overspray or damage.

o        Establish fall protection and jobsite safety controls.

3.        Roof Inspection & Surface Evaluation

o        Perform a pre-installation inspection to identify wet insulation, deteriorated substrates, or existing conditions requiring repair.

o        Document conditions prior to coating application.

4.        Roof Surface Cleaning

o        Pressure wash the entire roof surface to remove dirt, debris, biological growth, loose coatings, and contaminants in accordance with coating manufacturer requirements.

5.        Substrate Repairs (As Required)

o        Address minor deficiencies such as cracks, voids, fasteners, or deteriorated areas necessary to achieve proper adhesion (excludes structural repairs unless noted).

6.        Primer Application

o        Prime the roof surface with a manufacturer-approved bleed blocker primer where required to prevent asphalt bleed-through and promote adhesion.

7.        Seam Reinforcement

o        Seal all seams, joints, and transitions using 924 silicone coating (or approved equivalent), reinforced as required per manufacturer specifications.

8.        Flashing & Penetration Sealing

o        Seal all roof flashings, penetrations, terminations, and detail areas with silicone coating to ensure a watertight system.

9.        Field Coating Application

o        Apply silicone roof coating uniformly over the entire roof surface at a minimum rate of 1.5 gallons per 100 square feet, achieving the manufacturer’s required dry film thickness.

10.        Quality Control & Thickness Verification

o        Verify coverage rates and application consistency to meet warranty and manufacturer requirements.

11.        Final Inspection & Punch List

o        Conduct a final inspection upon completion and address any deficiencies noted.

12.        Site Cleanup & Debris Removal

o        Remove all job-related debris and dispose of materials in accordance with local regulations.

o        Leave the site clean and broom-swept.

13.        Warranty

o        Provide a Non-Dollar-Limit (NDL) labor and material warranty, issued by the manufacturer and/or contractor, as specified.

Dates(All times are listed as EST )

Broadcast Date
1/26/2026 7:00 PM EST

Question End Date
2/5/2026 2:00 PM EST

Sample Due Date

Due Date
2/12/2026 2:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
5 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Informal Request for Proposal	IRFQ 25 26-302 Museum Flat Roof Replacement Solicitation.pdf	IRFQ 25/26-302 Solicitation	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 3

Code	Description
[910-66]	Roofing, Gutters, and Downspouts Maintenance and Repair
[770-26]	Coatings, Roof, All Kinds
[770-61]	Roofing: Coated, Elastomeric, Sprayed Foam, etc.

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238160Roofing Contractors

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