Project Information

Bid Title

RFQ- Professional Consulting Services to design, launch, and guide a comprehensive capital campaign

Issuing Agency

City of Copperas Cove

Location

Texas

Published Date

Jan 22, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01-54

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01-54
Bid Title:	RFQ- Professional Consulting Services to design, launch, and guide a comprehensive capital campaign
Category:	City Bid Opprotunities
Status:	Open

Publication Date/Time: 1/22/2026 8:00 AM Closing Date/Time: Open Until Contracted Related Documents: RFQ -2026-01-54 Consulting Services Rhode Park (PDF)

Attachment Preview

REQUEST FOR QUALIFICATIONS

CAPITAL CAMPAIGN CONSULTANT

The City of Copperas Cove is

Hereby Soliciting Sealed RFQ’s

for:

Professional consulting services to design, launch, and guide a

comprehensive capital campaign

RFQ 2026-01-54

Request for Qualifications will be received until 10:00 a.m. on

February 24, 2026

Return Bid To: City of Copperas Cove

Stephanie Potvin – Asst. Finance Director

914 S. Main Street Suite H, or

P.O. Drawer 1449

Copperas Cove, TX 76522

INSTRUCTIONS TO OFFERORS

1. The envelope or package containing the completed Request for Qualifications should

be marked legibly on the outside with the submitter’s name and address along with

“Request for Qualifications for Professional consulting services to design, launch, and

guide a comprehensive capital campaign; RFQ 2026-01-54.

2. The Offeror shall sign and date the submittal provided within the RFQ. The person

signing the proposal must have the authority to bind the firm in a contract. Proposals which

are not signed and dated in this manner may be rejected.

3. All documents shall be received at the City of Copperas Cove, Finance Department,

located at 914 S. Main Street, Suite H, Copperas Cove, Texas 76522, or sent to P.O.

Drawer 1449, Copperas Cove, TX 76522, by the deadline shown on the cover sheet of

this Request for Qualifications.

4.The City is only accepting the RFQ on CD or USB formats. Facsimile

transmittals and electronic transmittals will not be acceptable.

5. The City of Copperas Cove, Texas, reserves the right to reject any or all Requests for

Qualifications as it shall deem to be in the best interests of the City of Copperas Cove.

6. Any interpretations, corrections or changes to this Request for Qualifications and

specifications will be made by addendum. Sole issuing authority of addenda shall be

vested in the City of Copperas Cove Finance Department. Addenda will be loaded on

www.copperascovetx.gov. Vendors will be responsible for reviewing the city’ s

website at www.copperascovetx.gov to see if any addenda have been issued.

Offerors shall acknowledge receipt of all addenda on the sealed envelope or package

containing their proposal.

7. Proposals resulting from submitted Request for Qualifications must comply with all

applicable federal, state, county and local laws concerning these types of services.

8. A prospective Offeror must affirmatively demonstrate Offeror's responsibility. A

prospective Offeror must meet the following requirements:

a. has adequate financial resources, or the ability to obtain such resources

as required;

b. be able to comply with the required or proposed delivery schedule;

c. has a satisfactory record of performance;

d. has a satisfactory record of integrity and ethics;

e. be otherwise qualified and eligible to receive an award;

f. workload capacity; and

g. proposers’ availability of qualified staff.

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The City of Copperas Cove may request representation and other information

sufficient to determine Offeror's ability to meet these minimum standards.

9. Section 176.006 of the Texas Local Government Code requires a bidder/vendor to file

a conflict-of-interest questionnaire if the vendor has a business relationship with the city

and has:

(a) an employment or other business relationship with an officer or an officer’s

family member that results in that person receiving taxable income that is

more than $2,500 in the preceding twelve months; or

(b) has given an officer or an officer’s family member one or more gifts totaling

more than $250 in the preceding twelve months.

A vendor/bidder is required to file a questionnaire not later than the seventh business day

after the date of the following:

(a) the date the vendor begins discussions or negotiations to enter into a

contract with the City or submits an application or response to a bid proposal;

or

(b) the date the vendor becomes aware of a relationship or gives a gift to an

officer or officer’s family member.

State law requires that a vendor file an updated questionnaire with the City

Secretary’s office annually, before September 1st, and/or not later than the seventh

business day after the date the originally filed questionnaire becomes incomplete

or inaccurate. The Conflict-of-Interest Questionnaire is attached in compliance with

this law and is the responsibility of each bidder/vendor.

The City of Copperas Cove is aware of the time and effort you expend in preparing

and submitting proposals to the city. Please let us know of any proposal

requirements cause you difficulty in responding to our Request for Qualifications.

We want to facilitate your participation so that all responsible vendors can compete

for the City's business.

Questions concerning this Request for Qualifications and specifications should be

submitted in writing by noon on February 10, 2026 to: Stephanie Potvin – Assistant

Finance Director at financedept@copperascovetx.gov

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I. Introduction

Request of Qualifications

The City of Copperas Cove, Texas, is requesting a statement of qualifications from firms

to design, launch, and guide a comprehensive capital campaign to support the $34 million

Rhode Park project. The city intends to competitively bid the project to qualified firms who

will perform the work according to the Texas Local Government Code and will be chosen

pursuant to this RFQ.

II. Information Requested from Offerors

Each Request for Qualifications shall contain all the items listed below. Incomplete

statements may be rejected in technical review by the Evaluation Committee.

A. Complete the firm information sheet included in the RFQ.

B. Provide a summary of the firm’s history including information on parent company, if

applicable.

C. Provide a listing of present office locations and state the location of the office(s)

which will provide services to the city.

D. Provide a list of employees that may perform work for the city and give a summary of

their qualifications and experience.

E. Provide a listing of projects that are representative of your firm’s capabilities. Briefly

describe the services provided by your firm and state whether your firm was the prime

professional or played another role in the project.

F. Provide a list of at least five (5) references familiar with the firm’s capability to deliver

services, including contact names, phone numbers and description of services provided.

G. If the firm is pre-qualified, the attached contract for professional services written by the

City’s Legal Department shall be the basis for any contract negotiation that may take place

following selection for the project. The method of payment shall be a lump sum fee

agreement with payments distributed throughout the life of the project(s) based upon

percentages of work completed or specific tasks completed. Any additional contract

services shall be lump sum. By submitting your qualifications, your firm is willing and has

the ability to comply with these terms and conditions, including the execution of the

attached contract agreement for professional services.

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H. Provide a completed Insurance Requirement Affidavit asserting that you can comply

with the insurance requirements specified in the attached Agreement for Professional

Services. (See attached form)

I. Provide a completed Conflict-of-Interest Questionnaire (CIQ) and W9 for accounts

payable purposes. (Attached)

III. Submission Information

The City of Copperas Cove will receive Qualifications prior to February 24, 2026 @

1 0 :00 AM. Deadline for questions or request for clarification must be submitted to

Stephanie Potvin, A s s i s t a n t F i n a n c e D i r e c t o r , in writing prior to F e b r u a r y 10,

2026 @ noon via email at financedept@copperascovetx.gov. All responses to the

questions will be sent to all bidders in addendum form.

Two electronic submissions on either CD or USB drive in a PDF format of the

Request for Qualifications shall be submitted in an envelope or box bearing the name and

address of respondent and also be identified in the lower left-hand corner with “Request

for Qualifications for Professional Consulting Services to design, launch, and guide a

comprehensive capital campaign, RFQ No. 2026-01-54” and be addressed as follows:

City of Copperas Cove

Stephanie Potvin, Asst. Finance Dir.

PO Box 1449

914 S. Main Street, Suite H

Copperas Cove, Texas 76522

IV. Selection Process

A Selection Panel will evaluate and score each submission according to the criteria set

forth above, in order to determine a “shortlist” of three (3) to five (5) submitters for the

interview phase of the selection process. Finalists may be invited to participate in

detailed interviews. However, the City reserves the right to select a firm based on the

evaluation of the submittals alone and not proceed to interviews.

At the conclusion of the selection process, each of the rated elements for each submitter

will be evaluated to determine the best qualified firm for this request. If the City is

unsuccessful in negotiating a contract with the best qualified firm, the City may then

negotiate with the next most qualified firm until a contract is executed, or may decide to

terminate the selection process. A sample of the City’s Standard Professional Service

Agreement is attached.

The City will not request or consider fees, price, labor hours or any other cost information

at any time during the selection process, including the selection of firms to be

interviewed, the final list, or the order of preference. Consideration. Contract negotiations

will include consideration of compensation.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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