Project Information

Bid Title

1412149046 (IFB) Branded ArcJoule Rainwear for JEA Inventory Stock

Issuing Agency

JEA

Location

Florida

Published Date

Apr 13, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

1412149046

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412149046 (IFB) Branded ArcJoule Rainwear for JEA Inventory Stock

The primary purpose of this Invitation for Bid (IFB) is to evaluate and select a Vendor (s) that can provide Branded ArcJoule Rainwear for JEA Inventory Stock at the best value to JEA (the “Work” or “Services”). “Best Value” means the lowest cost to JEA with regards to pricing.

The awarded Vendors will be required to comply with the reporting requirements stated herein. The reports are expected to be provided in an Excel format and emailed to the JEA Representative. The reports will be utilized to determine compliance with delivery and lead times. Failure to comply with the delivery and lead times could result in JEA terminating the Contract for default.

The required reports are as follows:

Lead-Time Analysis Report – This report must be provided weekly and include the Purchase Order (PO) and Blanket Release number, item ID, order quantity, date order received, expected delivery date, actual delivery date, quoted lead time in awarded proposal, compliance to the quoted lead time in a +/- days deviated to lead time format, name of JEA employee who signed for delivery, and any additional comments regarding the orders.
Non-contract Purchase History – This report must be provided quarterly and will provide detailed information such as price, item description, manufacturer, manufacturer part number, and quantities at a minimum for all non-contracted items that are sold to JEA during the term of the agreement.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1042010/

Response Due Date: April 22, 2026

1412149046 Solicitation

Attachment Preview

1) IFB for Branded ArcJoule Rainwear for JEA Inventory Stock

1.1) Cover Page

Solicitation

For Participation in

Branded ArcJoule Rainwear for JEA Inventory Stock

for

JEA

Jacksonville, FL

Solicitation Number 1412149046

Responses are due on April 22, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

For more information, please contact the JEA Buyer at:

Victoria Holloway, hollvl@jea.com

1.2) Scope of Work

The primary purpose of this Invitation for Bid (IFB) is to evaluate and select a Vendor (s) that can provide Branded

ArcJoule Rainwear for JEA Inventory Stock at the best value to JEA (the “Work” or “Services”). “Best Value” means

the lowest cost to JEA with regards to pricing.

The awarded Vendors will be required to comply with the reporting requirements stated herein. The reports are

expected to be provided in an Excel format and emailed to the JEA Representative. The reports will be utilized to

determine compliance with delivery and lead times. Failure to comply with the delivery and lead times could result in

JEA terminating the Contract for default.

The required reports are as follows:

Lead-Time Analysis Report – This report must be provided weekly and include the Purchase Order (PO) and Blanket

Release number, item ID, order quantity, date order received, expected delivery date, actual delivery date, quoted lead

time in awarded proposal, compliance to the quoted lead time in a +/- days deviated to lead time format, name of JEA

employee who signed for delivery, and any additional comments regarding the orders.

Non-contract Purchase History – This report must be provided quarterly and will provide detailed information such as

price, item description, manufacturer, manufacturer part number, and quantities at a minimum for all non-contracted

items that are sold to JEA during the term of the agreement.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials as soon as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, and green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Opening of Responses

A JEA representative will open each Response that was received prior to the Date and Time, except for those

Responses that have been properly withdrawn. JEA has the right to waive irregularities or informalities in the

Responses to the extent allowable under applicable laws.

1.8) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an ITN, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA, and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent must be the approved manufacturer or authorized distributor of the items listed in the

Appendix B Response Workbook.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have its Bid

rejected.

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

Minimum Qualifications set forth in this Solicitation, and the Respondent's price represents the lowest cost to JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for

Award purposes.

1.13) Evaluation Methodology - Competitive Sealed Bidding

The Respondent shall submit its sealed Response to this Solicitation no later than the due date and time indicated on

the cover page of this Solicitation. At the public opening of the Responses, the Responses from all Respondents will

be publicly announced. After the public opening, JEA will subsequently review Responses to determine if they meet

the Minimum Qualifications as stated in this Solicitation. JEA will Award the Contract to the lowest responsive and

responsible Respondent whose price meets or exceeds the Minimum Qualifications, and whose Response Price

represents the lowest cost to JEA.

NO EXCEPTIONS ARE ALLOWED IN AN INVITATION TO BID. IF THE RESPONDENT OBJECTS IN ANY

MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION MUST

BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE DUE DATE, AND THE

OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A CLARIFICATION OR

CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS STATED WITHIN THE

RESPONSE SHALL BE REJECTED.

1.14) Tie

In the event of a tie score, the tie shall be resolved in accordance with JEA's Procurement Code and Operational

Procedures.

1.15) Required Forms to be Submitted

The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can

obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by

downloading them from JEA.com.

A. The following forms are required to be submitted with the Response:

I. Response Form- This can be found in Appendix B of this Solicitation

II. Response Workbook - This can be found in Appendix B of this Solicitation

If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the

Response.

B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be

rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these

documents prior to Contract execution could result in Response rejection.

I. Conflict of Interest Certificate Form - This form can be found at JEA.com

II. Insurance certificate

III. W-9

IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)

V. Any technical submittals as requires by the Technical Specifications

1.16) Addenda Issuance

JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The

Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must

acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda

when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of

each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge

receipt of Addenda may be grounds for rejection of a Response.

1.17) Contract Execution and Start of Work

Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless

expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after

receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,

JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.

Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds

(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the

Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541614Process, Physical Distribution, and Logistics Consulting Services

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