Project Information

Bid Title

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: ENVIRONMENTAL SYSTEMS RESEARCH

Issuing Agency

City of North Port

Location

Florida

Published Date

Nov 17, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: ENVIRONMENTAL SYSTEMS RESEARCH City of North Port, Florida sent this bulletin at 11/17/2025 09:39 AM EST

City of North Port FINANCE DEPARTMENT/PURCHASING DIVISION 4970 CITY HALL BLVD NORTH PORT, FLORIDA 34286 Office:  941.429.7170 Fax:  941.429.7173 Email:  purchasing@northportfl.gov NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT Sole/Single Source No:  SS NO. 26-40 Date Posted: November 17, 2025 Written Response Due Date: November 24, 2025 This is not a formal solicitation and there are no submissions required.  The proposed contract action is for product or services for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement.  Responses will not be considered as proposals, bids, or quotes. DESCRIPTION OF SERVICE/PRODUCT: GIS Subscription AMOUNT (This is an acquisition with an estimated value of): $60300 VENDOR: ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein.  All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City.  A determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is solely within the discretion and approval of the Procurement Manager and City Manager. All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require Commission Approval. All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard, Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov .  Note the number of the Sole Source Information inquiry on documentation. Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com . Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174.  Request for additional information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to purchasing@northportfl.gov . No verbal requests will be honored. SS26-40 Notice of Intent- Environmental Systems Research Institute ADA COMPLETE PACKET.PDF

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City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office: 941.429.7170

Fax: 941.429.7173

Email: purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT

Sole/Single Source No: SS NO. 26-40

Date Posted: November 17, 2025

Written Response Due Date: November 24, 2025

This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services

for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance

with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely

for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as

proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: GIS Subscription

• AMOUNT (This is an acquisition with an estimated value of): $60300

• VENDOR: ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in

writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the

specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and

convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses

received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A

determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is

solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require

Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,

Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number

of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.

Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste

d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this

request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional

information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to

purchasing@northportfl.gov. No verbal requests will be honored.

SS NO. 26-40

Page 1

Request

Request Type *

Sole/Single Source/Standardization

Preparer

Vicki Edwards

Department *

INFORMATION TECHNOLOGY

Commission Meeting? *

Yes No

Procurement Request

City of North Port

Capital? (?)

No Yes

PRR-EX (?)

Yes

FY *

2026

Type code *

Commission Date (?) *

12/09/2025

Division(s)

Agenda Item (?) *

25-3072

Commission Override (?)

Yes No

Purchase

Payment Method *

Purchase Type *

Purchase SubType *

Visa Purchase Purchase Order

Single Purchase (current FY)

None Change Order

Blanket Purchase (current FY)

Amendment

Description *

Renewal of our existing ESRI GIS Subscription.

Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All

Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) business days.

Exemption Explanation (?) *

ESRI is the sole provider of maintenance and training for this software which is utilized by multiple departments in the city for

rendering geographic info for multiple applications utilized by employees as well as citizens.

Steps taken to verify these goods and/or services are not available elsewhere (?) *

NA

Other vendors that were contacted (?) *

NA

Grant? *

Yes No

Technology Related? (?) *

Yes Renewal No

Technology type *

Software, Subscription

Exemption

Reason *

Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the

production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):

Patent, copyright or unique design restrictions. (Sole Source)

Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through

extensive laboratory analysis and examination. (Sole Source)

Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.

(Sole Source)

Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment

manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or

distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)

When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other

characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)

Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as

pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)

Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original

equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)

The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available

thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be

obtained. (Standardization)

Other: None or some of the above apply. Provide detailed justification below.

Explanation *

ESRI is the sole provider of maintenance and training for this software which is utilized by multiple departments in

the city for rendering geographic info for multiple applications utilized by employees as well as citizens.

Supporting backup *

Click the Preview icon or right click link and select open in new tab or window to avoid downloading.

Original Purchase (?) *

01/01/2012

Standardization cannot be on the

first purchase.

Environmental Systems Research Institute Inc Quotation Q-539305.pdf

269.71KB

Sole Source 2025.pdf

343.21KB

DemandStar

For Purchasing Division

Date Posted

Sole/Single Source Number

Purchase Details

Effective Date

Expiration Date

Line Items

Item #

Description *

1

ESRI Enterprise License Agreement

Unit of

Measure

Each

Quantity *

Unit Price *

Subtotal

1.00

$60,300.00

$60,300.00

Shipping (?) *

$0.00

Total Charges

$60,300.00

Accounts (?)

Dept *

1

Comments to Budget (?)

Account # (?) *

001-0710-516.54-00

Total Payments

$60,300.00

Project #

Amount *

$60,300.00

Backup Attachments

Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.

Additional Backup

Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.

Environmental Systems Research Institute Inc Quotation Q-539305.pdf

Vendor Details

269.71KB

Vendor Information (?)

Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.

Vendor Name *

ENVIRONMENTAL SYSTEMS RESEARCH

Vendor Name CST

Contact

Remittance Address

INSTITUTE, INC., PO BOX 741076, LOS ANGELES, CA 90074-1076

Phone

909-793-2853

Vendor Documentation Current (?) *

Yes No

Risk Documentation Current (?) *

Yes No Waiver Attached

Vendor Email

wmcguire@esri.com

YTD Expenses (?)

Department Inclusive (?) *

$60,300.00

Highest Approver (?) *

FD and CM will be skipped on the back end, as needed.

City Inclusive (?) *

Vendor Number *

3730

Environmental Systems Research Institute, Inc.

380 New York St

Redlands, CA 92373-8100

Phone: (909) 793-2853

DUNS Number: 06-313-4175 CAGE Code: 0AMS3

To expedite your order, please attach a copy of

this quotation to your purchase order.

Quote is valid from: 10/2/2025 To: 12/31/2025

Quotation # Q-539305

Date: October 2, 2025

Customer # 16335 Contract #

City of North Port

Information Technology Div

4970 City Hall Blvd

North Port, FL 34286-4100

ATTENTION: Jon Kalfsbeck

PHONE:

941-650-2449

EMAIL:

jkalfsbeck@northportfl.gov

Material

Qty Term

Unit Price

193206

1

Year 1

$60,300.00

Populations of 50,001 to 100,000 Small Government Enterprise Agreement Annual Subscription

193206

1

Year 2

$60,300.00

Populations of 50,001 to 100,000 Small Government Enterprise Agreement Annual Subscription

193206

1

Year 3

$60,300.00

Populations of 50,001 to 100,000 Small Government Enterprise Agreement Annual Subscription

Total

$60,300.00

$60,300.00

$60,300.00

Subtotal:

Sales Tax:

Estimated Shipping and Handling (2 Day Delivery):

Contract Price Adjust:

Total:

$180,900.00

$0.00

$0.00

$0.00

$180,900.00

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:

Wendy McGuire

Email:

wmcguire@esri.com

Phone:

704-541-9810 x8657

The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document

found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement

with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your

purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary

date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets

included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the

applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments

for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of

Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply

to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement

regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different

or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation

information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The

information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located

in the USA.

MCGUIREW

This offer is limited to the terms and conditions incorporated and attached herein.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services

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