Project Information

Bid Title

6827 RFP Merchandiser Refrigerators

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Mar 13, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6827 RFP Merchandiser Refrigerators

6827 RFP - Instructions & Specifications 196.82 KB 03/13/2026

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6827 Merchandiser Refrigerators

RFP Due Date: March 23, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

WASHTENAW COMMUNITY COLLEGE

Request for Proposal #6827

Merchandiser Refrigerators

Submit proposals electronically via email to:

Lydia Scheets

Washtenaw Community College

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6827 Merchandiser Refrigerators

RFP Due Date: March 23, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

1.0 Proposal Invitation

Washtenaw Community College (“College” and/or “WCC”) seeks proposals from vendors able to fulfill the

deliverables outlined in this RFP. The goal of this RFP is to select 5 new merchandiser refrigerators that

meet or exceed the outlined specifications.

Response to this RFP confirms an understanding that this is not a contract or offer of business by the

College. This request for proposal in no manner obligates the College to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement,

and may be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials

associated with, attached to, or referenced by the submitted proposal will become the property of the

College and may be incorporated into a subsequent contractual agreement between the successful

Supplier and the College.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier

in the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or

not to the Supplier.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Supplier. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for products located at https://www.wccnet.edu/about/purchasing/purchasing-terms-

products.php as a condition of award, and are hereby incorporated herein as a substantive part of the

solicitation documents. In the event there is any conflict or inconsistency between the Terms &

Conditions referenced in the RFP documents and those included in a Supplier’s Proposal response,

Supplier’s quote, or listed on the Supplier’s website, the Terms & Conditions of the RFP documents shall

govern. Proposal submissions must include all exceptions to the College’s terms and conditions of

purchase. A purchase order signed by an authorized agent of the College is required to constitute

acceptance of Proposal offer and offer terms and conditions of service. This RFP and any subsequently

offered contracts will be governed by the laws of the State of Michigan. Any and all applicable valid

executive orders, Federal, State or local laws, ordinances or rules or regulations shall apply to any

contract if and when offered and are deemed incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Suppliers responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6827 Merchandiser Refrigerators

RFP Due Date: March 23, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

evaluated by any person at the discretion of the College, including non-allied and independent Suppliers

retained by the College now or in the future.

The College expects to select units that best fit the current need, based on the overall proposal and

offerings. No work shall begin under the award of this RFP until a valid purchase order is sent from

WCC’s purchasing department. The College reserves the right to request information such as questions,

presentations, and demos prior to contract award. The College reserves the right to order additional

quantities, or other related products from the awarded supplier through 12/31/27. Criteria for award

includes but is not limited to:

• Total combination of requirements and preferences (Section 6.0)

• Price (Section 7.0)

• Look and feel of proposed units (Section 6.0)

• Deliverable timeline (Section 7.0)

• Warranty offerings (Section 7.0)

2.0 Planned RFP Schedule

RFP issued – 03/13/2026

Deadline to submit questions – 03/18/26 by 2 p.m. EST Questions shall be addressed to Lydia Scheets,

Purchasing Agent, at pur@wccnet.edu

College response to questions – 03/19/26 by 2 p.m. EST posted on the WCC Purchasing website

https://www.wccnet.edu/about/purchasing/bids-rfp.php

RFP due date – 03/23/2026 at 2 p.m. EST

3.0 Submission Directions

Submit proposals to: PUR@wccnet.edu Attn: Lydia Scheets – Purchasing Agent; RFP #6827

Submit one (1) electronic proposal, including the required Signature Page in PDF format. Faxed and

mailed replies are not acceptable and will be rejected. Supplier assumes all responsibility for delivery to

the location given above on or before the due date and time.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6827 Merchandiser Refrigerators

RFP Due Date: March 23, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

4.0 Project Specifications

The intent of this project is to select 5 new, unused merchandiser refrigerators that meet or exceed the

specifications listed herein. Quantities are estimates, the College reserves the right to increase or decrease

total quantity as needed with the awarded vendor. Vendors must submit full specification sheet of

proposed units along with a signed copy of the signature page.

5.0 Requirements and Preferences

Required specifications:

• Dimensions: 83 7/8” x 53 1/8”

• Temperature range: 33 – 40 degrees F

• LED lighted

• Ability to fit the glides for soda and beverages (specify what sizes fit)

• Adjustable shelves

• Castors included

Preferred specifications:

• 2 anti-fogging sliding doors

• Look and feel similar to Avantco GDC-49-HC

6.0 Pricing

• Pricing must outline comprehensive costs of units including all assumptions.

• Must include any discounts or special pricing opportunities that may be offered to the College.

• Warranty information and deliverable timeline are required.

• Include optional installation rate.

• Pricing must include all shipping charges, FOB destination to WCC Campus.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6827 Merchandiser Refrigerators

RFP Due Date: March 23, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

SIGNATURE PAGE

This page must be signed and submitted with the proposal.

By virtue of submittal of a proposal, supplier acknowledges:

•

That all of the requirements of this RFP have been read and understood.

•

Supplier is presently not debarred, suspended, proposed for debarment, declared ineligible, nor

voluntarily excluded from covered transactions by any Federal department or agency.

•

Any responses, materials, correspondence, or documents provided to WCC are subject to the State of

Michigan Freedom of Information Act and may be released to third parties in compliance with the Act.

•

By signing below the supplier warrants that the information submitted is complete and factual and that

the individual signing below has authority to enter into this on behalf of the supplier.

•

Unless agreed to in writing by WCC and the supplier, in the event there is any conflict between the

Terms & Conditions referenced in this RFP and those included or referenced in any response to this RFP,

the Terms & Conditions referenced herein shall prevail.

•

Proposal and pricing shall remain valid for ninety (90) days.

________________________________

Printed Name

______________________________

Title

________________________________

Company Name

______________________________

Signature

________________________________

Address

______________________________

Email

________________________________

City, State, Zip

______________________________

Phone

By signing above, supplier agrees to comply with all applicable federal, state, local and College laws,

rules and regulations in providing goods and services under this agreement.

Proposal includes spec sheet of unit (Section 4.0): YES___ NO ___

Proposal includes comprehensive pricing with all discounts applied (Section 6.0): YES___ NO ___

Proposal includes warranty information and lead time (Section 6.0): YES___ NO ___

Commodity Codes

• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

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