Project Information

Bid Title

Sand & Fine Aggregates

Issuing Agency

City of Decatur

Location

Alabama

Published Date

May 13, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Sand & Fine Aggregates
Issue Date: May 13, 2026
Bid Number: 26-018
Deadline Date: May 28, 2026
Deadline Time: 2:30 PM

The City of Decatur will accept sealed bids for the following material, equipment or services for City Departments: Sand & Fine Aggregates

Bids must be received before 2:30pm on Thursday, May 28, 2026.

Bid opening will be held at the Purchasing Department Old Railroad Depot 701 RAILROAD ST NW, DECATUR AL 35601

Downloads:

• Bid #26-018

Attachment Preview

Date Issued: 5/13/2026

Bid No.: 26-018

The City of Decatur will accept sealed bids for the following material, equipment or services for City

Departments:

Description: Sand & Fine Aggregates

Bids must be received before 2:30pm on Thursday, May 28, 2026.

Include 1 original and 1 copy of your bid submission.

Bid opening will be held at the Purchasing Department Old Railroad Depot 701 RAILROAD ST NW,

DECATUR AL 35601

Return sealed bid to:

Regular Mail

City of Decatur

Purchasing Department

P.O. Box 488

Decatur, AL 35602

Courier

City of Decatur

Purchasing Department

701 Railroad St NW

Decatur, AL 35601

I/We agree to furnish at the prices shown and guarantee that each item offered will meet or exceed all

specifications, terms and conditions, and requirements listed. I herein affirm I have not been in any

agreement or collusion among bidders in restraint of freedom of competition by agreement to bid at a

fixed price or to refrain from bidding or otherwise. I have read and understand all terms and conditions

of this bid.

_________________________________

Company Name

_________________________________

Mailing Address

_________________________________

City, State, Zip

_________________________________

Email

________________________________

Authorized Signature

________________________________

Typed/Printed Authorized Name

________________________________

Title

________________________________

Telephone

PRICE SHEET

Opening Date: May 28, 2026

Invitation to Bid No.: 26-018

Opening Time: 2:30 pm

**Prices quoted in all bids for personal property shall be total delivered price.

LINE

NO.

ITEM

1 Concrete Sand (Delivered)

2 Concrete Sand (Picked Up by City Vehicle)

3 Mortar Sand (Delivered)

COST PER TON

4 Mortar Sand (Picked Up by City Vehicle)

5 Manufactured Sand for Portland Cement (Delivered)

6 Manufactured Sand for Portland Cement (Picked Up by

City Vehicle)

7 Fine Aggregate for White Concrete (Delivered)

8 Fine Aggregate for White Concrete (Picked Up by City

Vehicle)

All line items must meet the enclosed specifications. Any exceptions to those

specifications must be explained in writing on a separate sheet.

• A bid bond is not required for this bid.

• Delivery can be made ____________ days or _____________ weeks after receipt of order.

• Terms: __________________ (Discounts will be considered in the bid evaluation and will be

taken without regard to date of payment.)

• Prices valid for acceptance within __________ days (not to be less than 30 days)

• Contracts for services are let for a period of one year and may be renewed for up to two

additional years, provided the terms of the contract do not materially change.

NOTE: FOR THIS BID TO BE CONSIDERED RESPONSIVE, ALL INFORMATION REQUESTED SHOULD BE

SUPPLIED, AS APPROPRIATE OR THE ENTIRE BID MAY BE DISQUALIFIED. BID RESPONSE MUST BE IN

INK OR TYPED WITH THE ORIGINAL SIGNATURE INCLUDED.

_____________________________________

Bidder Signature

____________________________________

Company

By signing this contract, (Insert Company Name)

represents

and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or

entity based in or doing business with a jurisdiction with which the State of Alabama can

enjoy open trade.

STANDARD TERMS AND CONDITIONS

IN ORDER TO SUBMIT A RESPONSIVE BID, IT IS VERY IMPORTANT THAT ALL TERMS AND

CONDITIONS, SPECIFICATIONS AND INSTRUCTIONS ARE READ THOROUGHLY.

Bid response envelopes shall be properly identified on the front with the invitation to bid

number, opening date and time. Each individual invitation to bid shall be submitted in a

separate sealed envelope. Multiple bid responses submitted in the same envelope/courier

package (that are not in separate envelopes properly identified) shall be rejected. The

Purchasing Department assumes no responsibility for late bid responses that occur due to the

U.S. Postal Service or private courier service.

Bid responses and signature page must be submitted on this form in ink or typewritten or the

bid will be rejected. Submit this original and (1) copy of the original with your response.

For a “no-bid” response, return the signature page signed and marked “no bid”. Non-response

may result in removal from active bidders list.

The attached specifications are being provided to potential bidders as guidelines that describe

the type and quality of equipment, supply, and/or service the City of Decatur is seeking to

purchase. The bidder must indicate compliance or list exceptions to each specification item for

consideration. Failure to comply with this provision could be cause for rejection of the bid.

Bid responses must be received in the office of the Purchasing Department not later than the

date and time specified.

The Purchasing Department will not accept facsimile (fax) nor email transmissions of bids.

Changes or modifications of this Invitation to Bid are allowed only by written authority of the

Purchasing Agent.

Non Appropriation of Funds: Continuation of any agreement between the City of Decatur and a

bidder beyond a fiscal year is contingent upon continued legislative appropriation of funds for

the purpose of this bid and any resulting agreement. Non availability of funds at any time shall

cause any agreement to become void and unenforceable and no liquidated damages shall

accrue to the City as a result. The City will not incur liability beyond the payment of accrued

agreement payment.

Descriptive Literature: Reference to brand names and numbers is not restrictive, unless

otherwise specified. Bids on equivalent items meeting the standards of quality indicated will be

considered, providing the bid clearly describes the item offered and indicates how it differs

from the referenced brands. Descriptive literature on any supplemental information necessary

for comparison purposes shall be submitted with the bid or the Purchasing Agent may reject

the bid for that item. Reference to literature submitted with a previous bid, or on file with the

Purchasing Department will not satisfy this requirement.

The City of Decatur reserves the right to modify all or any portion of this Invitation to Bid when

the best interest of the City is involved. The City reserves the right to award this bid to a single

vendor or multiple vendors when in the best interest of the City. Further, the City reserves the

right to give preference to the vendor quoting the most line items.

The City of Decatur reserves the right to seek clarification of bid responses from vendors

submitting responses.

The City of Decatur is exempt from all Federal, sales and use taxes.

All bidders shall maintain such insurance as will protect bidder and the City of Decatur from

claims under Workman’s Compensation Acts and from claims for damage and or personal

injury, including death, which may arise from the operation and/or fulfillment of the resulting

contract of this Invitation to Bid. Insurance shall be written by companies authorized to do

business in Decatur, Alabama. Evidence of insurance shall be furnished to the City of Decatur

Purchasing Department with submitted bids when requested.

Any individual, company, or corporation doing business with the City of Decatur must possess

and show proof thereof all proper licenses and/or proper certifications required by Federal,

state and local statutes and regulations prior to award when requested.

The City of Decatur reserves the right to terminate any contract resulting from this bid for just

and reasonable cause whereby it appears to be in the best interest of the City.

The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold the

City of Decatur harmless from any and all causes of action or claims of damages arising out of or

related to bidder’s performance under this contract.

The successful bidder shall abide by all Federal, State, and Local Statutes, laws, regulations, and

ordinances. Including but not limited to a current business license and remittance of sales tax

owed to the City.

An electronic version of this bid is available on the City’s website at

www.decaturalabamausa.com or by emailing purchasing@decatur-al.gov.

The hard copy of the invitation to bid on file in the City of Decatur Purchasing office shall serve

as the master document. Any alterations, deletions, additions or other changes that materially

change the intent of the bid could be considered grounds for rejection of the bid response.

A BID RESPONSE MAY BE REJECTED IF:

• Bids improperly submitted or identified

• Bid not signed or not original signature

• Requested information, or documentation not submitted with bid

• Failure to acknowledge receipt of addendum (if applicable) with bid

• Material alteration of the master document

• Invitation to bid number not on face of envelope

• Received late

• Bid response not on original form

• Bid not in ink or typed

• Proper licensing not included/provided as required by law

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining

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