Project Information

Bid Title

X-Ray Fluorescence Spectrometer XRF

Issuing Agency

Southwest Missouri State University

Location

Missouri

Published Date

Jan 30, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

8451-12

Original Source

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Bid Documents

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Project Description

Solicitation Number	Posted Date	Return Date	Description	Buyer Name
8451-12	01-29-2026	02-12-2026	X-Ray Fluorescence Spectrometer XRF

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REQUEST FOR QUOTATION NUMBER 8451-12

FROM: The Board of Governors of Missouri State University

Procurement Services

901 South National Avenue

Springfield, Missouri 65897

Telephone: (417) 836-4414

Fax: (417) 836-6583

TO: (Provide company name and address below.)

Date: January 29, 2026 Page 1 of 6

Bid Close Date and Time:

3:00 p.m. (CST) February 12, 2026

ALL BIDS MUST BE PREPARED

TO INCLUDE FREIGHT COSTS

TO SPRINGFIELD, MISSOURI

Buyer: Tanya Smith for Missouri State University

_____________________________________________________________________________________________________________________________________________

Missouri State University, as a state supported educational institution, is exempt from the payment of sales/use taxes pursuant to RSMo 144.040 and 144.615

DESCRIPTION/SPECIFICATIONS

RFQ 8451-12 X-Ray Fluorescence Spectrometer (XRF)

Sealed bids are hereby requested for the following item(s).

General specifications and requirements are provided as part of this

RFQ. When submitting sealed bid, mark in lower left corner of

envelope: Sealed RFQ 8451-12.

All quoted prices must be firm and fixed and must include all

required components and shipping/delivery costs FOB Destination

to Missouri State University in Springfield, Missouri. Where

applicable, all quoted prices must be presented as Delivery Duty

Paid (DDP) to include Customs Fees, Freight/Shipping,

Import/Export Duties, and Taxes.

Faxed or e-mail bids will NOT be accepted.

THE BIDDER MUST SIGN AND RETURN THIS

DOCUMENT AS PART OF HIS/HER BID.

Unless noted by the bidder, there shall be no restrictions on the

number or quantity of an item that may be ordered.

If the requested quantity is not a standard package quantity, the

bidder should quote on both the requested quantity and the

standard package quantity, clearly identifying each.

If alternate items are offered, the bidder must provide descriptive

literature and/or information for each alternate offered.

Additional costs for packing, handling, etc., not shown on this

quotation will not be paid by the University.

See the “TERMS AND CONDITIONS OF REQUEST FOR

PROPOSAL/QUOTATION (RFP/RFQ)” attached hereto for

additional requirements.

DELIVERY_______DAYS ARO OR STATE EARLIEST____________________

PRICES EFFECTIVE FOR _______ DAYS OR UNTIL______________________

THE BIDDER HEREBY AGREES TO FURNISH THE ITEMS AND/OR

SERVICES SPECIFIED HEREIN, AT THE PRICES QUOTED, PURSUANT

TO ALL REQUIREMENTS AND SPECIFICATIONS OF THIS REQUEST

FOR QUOTATION.

AUTHORIZED SIGNATURE: ______________________________________

Please type or print name: _____________________________________________

TITLE____________________DATE_______________ PHONE NUMBER______________________

EMAIL ADDRESS_____________________________________________________________________

COMPANY NAME: __________________________________________________

RFQ 8451-12

MISSOURI STATE UNIVERSITY

X-Ray Fluorescence Spectrometer (XRF)

SYSTEM REQUIREMENTS

1. X-Ray Fluorescence System

• Sample Type: solids, particles and liquids

• Variable atmosphere conditions: 1mbar - atmosphere

• Spot Size: < 20µm for Mo Ka (17.5 keV)

• Element range: C – Am

• Energy resolution: < 145 eV at Mn-Kα at 300,000 cps input

• Maximum throughput up to 550,000 cps output

2. Hardware

• Hardware control: GUI-based (PC installed)

• XYZ Stage Control

 Measurable area up to 200 x 160 mm (X & Y)

• Control of the instrument

 Stage

 Camera

 Excitation conditions

 Measurement time

 Instrument safety

3. Software

• Spectra acquisition, display and edit functions

• Spectra evaluation

 Manual and automatic qualitative analysis

 Peak identification

 Artifact and background correction

 Peak area determination by peak fitting or deconvolution procedures

 Linear and area distribution analysis by linescan and mapping functions

 Single point and multi point qualitative and quantitative analysis

 Quantitative analysis by standardless methods for bulk material

• Distribution Analysis

 Mapping capability

• Data results output

 Quantification results

 Element distribution (line scan, mapping)

• Software much be compatible with Windows 11 OS

4. Shipping

• Include associated cost

5. Installation/Training

• Must include standard installation and basic training

Page 2 of 6

RFQ 8451-12

MISSOURI STATE UNIVERSITY

Page 3 of 6

Pricing

State a firm, fixed total price to provide an X-Ray Fluorescence Spectrometer (XRF):

$____________ firm, fixed total price

Specify brand and model number of item bid: _______________________________________________

Bid Submission Information and Requirements

1. The bidder must provide a detailed, itemized description of the proposed equipment to include all related

components and accessories. Such description should also include a written narrative which identifies the

relationship of each component or accessory to the specifications contained herein.

2. The bidder should provide any other relevant information that should be considered by Missouri State University

in evaluating the proposed equipment. The bidder is advised that the University is under no obligation to seek

out information regarding the proposed equipment if such information is not included as part of the bidder’s

response.

3. All quoted prices must be firm and fixed and must include all required components and shipping/delivery costs

FOB Destination to Missouri State University in Springfield, Missouri.

4. Bid responses must be received in the Procurement Services Office of Missouri State University on or before 3:00

p.m. (CST) on February 12, 2026 in order to be considered for award. Responses received after the exact time

on the date specified will not be opened and will not be evaluated regardless of the reason(s) or mitigating

circumstances related to its lateness or degree of lateness.

Bidders are reminded that SEALED BIDS are required. Bid responses may NOT be faxed or e-mailed.

Please attach your formal quote to your sealed RFQ response.

Mail bid responses to:

The Board of Governors of Missouri State University

Procurement Services

Attention: Tanya Smith

901 South National Avenue

Springfield, Missouri 65897

Mark in lower left corner of envelope: Sealed RFQ 8451-12

RFQ 8451-12

MISSOURI STATE UNIVERSITY

Page 4 of 6

TERMS AND CONDITIONS, REQUEST FOR PROPOSAL/QUOTATION (RFP/RFQ)

I. TERMINOLOGY/DEFINITIONS

1. Bids and Bidders means the same as proposals and offerors.

2. Closing Date and Time or Date and Time Returnable means the deadline required for the physical receipt of bids by the Procurement Office.

3. Must and Shall mean that a certain feature, component, or action is mandatory. Failure to comply will result in rejection of the proposal.

4. Request for Proposal (RFP) or Request for Quotation (RFQ) means the procurement document issued by the Procurement Office to potential bidders for the

purchase of equipment, supplies, and/or services as described in the RFP/RFQ document. The definition includes these Terms and Conditions as well as any

other Attachments and Amendments to the RFP/RFQ.

II. OPEN COMPETITION/RFP/RFQ DOCUMENT

1. It is the offeror’s responsibility to ask questions, request changes or clarification, or otherwise advise the Procurement Office if any language, specifications,

or requirements of the RFP/RFQ appear to inadvertently restrict or limit the requirements of the RFP/RFQ to a single source. Any and all communication

from bidders regarding the RFP/RFQ and the procurement process must be directed to the Buyer identified on the first page of the RFP/RFQ. Such

communication should be received at least five calendar days prior to the official Proposal Close Date.

2. The Procurement Office reserves the right to officially modify or cancel the RFP/RFQ after issuance. Bidders will be notified of any such modification or

cancellation by issuance of an addendum from the Procurement Office.

III. CONFLICT OF INTEREST

The contractor hereby covenants that at the time of the submission of the proposal the contractor has no other contractual relationships which would create any

actual or perceived conflict of interest. The contractor further agrees that during the term of the contract neither the contractor nor any of its employees shall

acquire any other contractual relationships which could create such a conflict.

IV. PREPARATION OF BIDS/PROPOSALS

1. Failure to carefully examine the RFP/RFQ and all terms and conditions related thereto will be at the Offeror’s risk.

2. Unless otherwise specifically stated in the RFP/RFQ, all specifications and requirements constitute minimum requirements. All bids must meet or exceed the

stated specifications and requirements.

3. Bids lacking any written indication of intent to offer an alternate brand or to take an exception shall be considered to be in full compliance with the specifications

and requirements of the RFP/RFQ.

4. All equipment and supplies offered must be new and of current production and available for marketing by the manufacturer unless the RFP/RFQ clearly

specifies that used, reconditioned, or remanufactured equipment and supplies may be offered.

5. Prices quoted by the offeror must remain valid for a minimum of ninety (90) days from the date of proposal opening. If the proposal is accepted, prices shall

remain firm for the specified period.

V. SUBMISSION OF BIDS/PROPOSALS

1. Bids must be signed by a duly authorized representative of the offeror’s organization and must contain all necessary information in the manner required by the

RFP/RFQ.

2. A bid may only be modified or withdrawn (1) by signed, written notice received by the Procurement Office prior to the Proposal Close Date and Time or (2)

in person by the offeror or its authorized representative, provided proper identification is presented before the Bid Close Date and Time. Telephone requests

to withdraw or modify a proposal will not be honored.

3. Bidders must, as a minimum, sign and return the RFP/RFQ cover page or, if applicable, the cover page of the last amendment thereto in order to constitute

acceptance by the offeror of all RFP/RFQ terms and conditions. Failure to do so will result in rejection of the proposal unless the offeror’s full compliance

with those documents is indicated elsewhere within the offeror’s response.

VI. QUOTATION/PROPOSAL OPENING

1. All bids will be opened at 3:00 p.m. on the date indicated. Prices will not be made available at that time and will not be made public until the evaluation is

complete and an award is made.

2. It is the offeror’s sole responsibility to ensure that the proposal is delivered to the Procurement Office by the Proposal Close Date and Time. If the Procurement

Office is officially closed on the Proposal Close Date, bids will be accepted until 3:00 p.m. the next official work day and will be opened at that time.

3. Bids which are not received by the Procurement Office prior to the Proposal Close Date and Time will be considered late, regardless of the degree of lateness

or the reason related thereto. Late bids will not be opened.

RFQ 8451-12

MISSOURI STATE UNIVERSITY

Page 5 of 6

VII. EVALUATION/AWARD

1. An award will be made to the offeror whose proposal (1) complies with all mandatory specifications and requirements of the RFP/RFQ and (2) is the best

proposal, price and other factors considered.

2. The right is reserved, as the interests of the University may require, to reject any or all bids and to waive any minor informality or irregularity in bids received.

The Procurement Office reserves the right to request written clarification of any portion of the offeror’s response if deemed necessary in order to verify the

intent of the offeror.

3. The University reserves the right to make awards on an item by item basis, or on an all or none basis, as applicable, if deemed in the best interests of the

University.

4. Any award shall be made only by written notification from the Procurement Office. For protest procedures see

http://www.missouristate.edu/procurement/65870.htm, Protests.

5. All bids and associated documentation received on or before the Proposal Close Date and Time will be considered open records pursuant to Section 610.021

RSMo.

VIII. REMEDIES AND RIGHTS

1. No provision in the contract shall be construed, expressly or impliedly, as a waiver by the University of any existing or future right and/or remedy available by

law in the event of any claim by the University of the contractor’s default or breach of contract.

2. The contractor understands and agrees that the contract shall constitute an assignment by the contractor to the University of all rights, title, and interest in and

to all causes of action that the contractor may have under the antitrust laws of the United States or the State of Missouri for which causes of action have accrued

or will accrue as the result of, or in relation to, the particular equipment, supplies, and/or services purchased or procured by the contractor in the fulfillment of

the contract with the University.

IX. DELIVERY, INSPECTION, AND ACCEPTANCE

1. Delivery of equipment, supplies, and/or services must be made no later than the time stated in the contract, or within a reasonable period of time if a specific

time is not stated.

2. No equipment, supplies, and/or services received pursuant to the contract shall be deemed accepted until the University has had reasonable opportunity to

inspect the same.

3. All equipment, supplies, and/or services which do not comply with the RFP/RFQ specifications and/or requirements or which are otherwise unacceptable or

defective may be rejected. In addition, all equipment, supplies, and/or services which are discovered to be defective or which do not conform to any warranty

of the contractor upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the initial inspection) may be rejected.

4. The University reserves the right to return any such rejected shipment at the contractor’s expense for full credit or replacement and to specify a reasonable date

by which replacements must be received. Signing the Bill of Lading shall not constitute acceptance of the shipment.

5. The University’s right to reject any unacceptable equipment, supplies, and/or services shall not exclude any other legal, equitable or contractual remedies the

University may have.

X. CANCELLATION OF CONTRACT

1. In the event of material breach of contractual obligations by the contractor, the University may cancel the contract. If the contractor fails to cure the breach

within an acceptable time frame, or if circumstances demand immediate action, the University will issue a notice of cancellation terminating the contract

immediately.

2. If the University cancels the contract for breach, the University reserves the right to obtain such equipment, supplies, and/or services from other sources and

charge the contractor for any additional costs incurred as a result thereof, including attorney fees and court costs.

3. The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of Missouri for each

fiscal year included within the contract period. The contract shall not be binding upon the University for any period in which funds have not been appropriated,

and the University shall not be liable for any costs associated with termination caused by lack of appropriations.

XI. WARRANTY

1. The contractor expressly warrants that all equipment, supplies, and/or services provided will (1) conform to each and every specification, drawing, sample or

other description provided as part of the RFP/RFQ, (2) be fit and sufficient for the purpose expressed in the RFP/RFQ, (3) be merchantable, (4) be of good

materials and workmanship, and (5) be free from defect.

2. Such warranty shall survive delivery and shall not be deemed waived either by reason of the University’s acceptance of, or payment for, said equipment,

supplies, and/or services.

XII. APPLICABLE LAWS AND REGULATIONS

1. The contract shall be construed according to the laws of the State of Missouri. In the event of any litigation arising hereunder, the parties agree that venue

shall be proper only in the State Circuit Court for Greene County, Missouri. The contractor shall comply with all local, state, and federal laws and regulations

related to the performance of the contract to the extent that the same may be applicable.

Commodity Codes

• NAICS 334516Analytical Laboratory Instrument Manufacturing

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