Project Information

Bid Title

Small Equipment Purchase

Issuing Agency

City of Philadelphia

Location

Pennsylvania

Published Date

Sep 11, 2026

Closing Date

Oct 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

B2626864

Original Source

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Bid Documents

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Project Description

Header Information
Bid Number:	B2626864	Description:	Small Equipment Purchase	Bid Opening Date:	10/07/2026 10:30:00 AM
Purchaser:	Paul Jones	Organization:	City of Philadelphia
Department:	95 - Citywide	Location:	PROC - Procurement
Fiscal Year:	27	Type Code:	IB - Invitation and Bid, Citywide	Allow Electronic Quote:	Yes
Alternate Id:		Required Date:	04/13/2026	Available Date :	09/10/2026 12:00:00 PM
Info Contact:	paul.jones@phila.gov	Bid Type:	OPEN	Informal Bid Flag:	No
Purchase Method:	Open Market
Pre Bid Conference: Bulletin Desc: It is the intent of the City of Philadelphia to make an award for Small Equipment Purchase for the various City agencies and departments as specified herein during the contract period. All quotes must be submitted through PHL Contracts no later than 10:30am on the date that the related bid opens. Quote will not be accepted after the bid opening. It is the seller's responsibility to ensure that the quote is submitted in a timely fashion.
Ship-to Address:	Ronald Hovey 1401 JFK Blvd Suite 120 Philadelphia, PA 19102 US Email: PHLContracts@phila.gov Phone: (215) 686-4720	Bill-to Address:	Ronald Hovey 1401 JFK Blvd Suite 120 Philadelphia, PA 19102 US Email: PHLContracts@phila.gov Phone: (215) 686-4720	Print Format:	Bid Vendor Print Form
File Attachments:	Seller.SSE.Checklist~33.pdf B2626864 Invitation and Bid~1.pdf PHL.Seller.Contact.Form~32.pdf Seller.Customer.References.Form~33.pdf B2626864 - Small Equipment Purchase SLBP - Appendix 1 Range Memo 8.11.26.pdf B2626864 - Small Equipment Purchase SLBP - Appendix 2 SP Form 8.11.2026.pdf B2626864 - Small Equipment Purchase SLBP 8.12.26.pdf Annual bid security application FY2027~1.pdf SSE Terms and Conditions - Sept 2025 v2~9.pdf PHL Consent Authorization Form~37.pdf LBE Determination Form~77.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Questions:	Question # Print Sequence Required Question Response 1 1.0 Yes Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts? 2 2.0 Yes Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee? 3 3.0 Yes If your firm paid the required bid fees online, were the receipts uploaded with your response to Bid No.B2626864? 4 4.0 Yes Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed to concerning the contract that will result from the award of this quote. 5 5.0 Yes Have customer references been provided? (Please see Attachments tab for Sellers Customer References Form). 6 6.0 Yes Seller to state how product(s), parts, supplies and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.) 7 7.0 Yes Seller to specify if delivery is other than 30 days. 8 8.0 Yes If applicable, do you acknowledge any and/or all Amendments issued for Bid No.B2626864 and understand that the Amendment(s) are now part of the proposal? 9 9.0 Yes Did you firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No.B2626864? 10 10.0 Yes The vendor shall indicate the bid has been read entirely. 11 11.0 Yes Did vendor read in its entirely the SSE Terms and Conditions in PHL Contracts Attachment Tab? 12 12.0 Yes Is your product packaged and/or shipped in material containing recycled content? 13 13.0 Yes Is your product recyclable after it has reached its intended end use? 14 14.0 Yes Is your product shipped in returnable containers?

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