Project Information

Bid Title

OVERHEAD DOOR SYSTEMS & SECURITY GATE SYSTEMS, INSTALLATION, MAINTENANCE, REPAIR AND REPLACEMENT ON

Issuing Agency

City of Annapolis

Location

Maryland

Published Date

May 4, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB#26-32

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	IFB#26-32
Bid Title:	OVERHEAD DOOR SYSTEMS & SECURITY GATE SYSTEMS, INSTALLATION, MAINTENANCE, REPAIR AND REPLACEMENT ON
Category:	Purchasing
Status:	Open
Additional Status Information:	N/A
Bid Recipient:	N/A

Description: INSTRUCTIONS TO BIDDERS I.F.B. 26-32 Overhead Door Systems & Security Gate Systems, Installation, Maintenance, Repair And Replacement On Call Services, City of Annapolis, Maryland The Central Purchasing Office of the City of Annapolis is accepting sealed Bids for overhead door systems, installation, repair & maintenance on call services until 2:00 p.m., local time, Wednesday, May 27, 2026.  Bids shall be delivered or emailed to the Central Purchasing Office, 25 Shaw Street, 1 st Floor, Annapolis, Maryland 21401, For security reasons, you must enable JavaScript to view this E-mail address..   Late submittals shall not be accepted under any circumstances. The scope of work includes, but is not limited to, on-call Overhead Door installation, maintenance, repair, and replacement services. The City of Annapolis reserves the right to reject any or all Bids, to waive informalities as deemed appropriate by the City, to award multiple contracts, and to select the Bids deemed to be in the best interest of the City. Shyneice Hardy Buyer The bid opening virtual meeting instructions are denoted below. Google Meet Invitation: Virtual Bid Opening -IFB #26-32, Overhead Door Systems, Installation, Maintenance, Repair and Replacement Wednesday, May 27 · 2:45 – 3:00pm Time zone: America / New_York Google Meet joining info Video call link: https://meet.google.com/srb-ysjy-hrq Or dial: ? (US) +1 573-518-7234 PIN: ? 452 366 040# More phone numbers: https://tel.meet/srb-ysjy-hrq?pin=7837580582392 Publication Date/Time: 5/4/2026 3:30 PM Publication Information: www.annapolis.gov/bids.aspx Closing Date/Time: 5/27/2026 2:00 PM Submittal Information: N/A Bid Opening Information: Google Meet, See Attachment Addendum Date/Time: N/A Pre-bid Meeting: No Pre-bid Meeting Scheduled Contact Person: Shyneice Hardy slhardy@annapolis.Gov Buyer Download Available: Bottom of Solicitation page Fee: N/A Plan & Spec Available: Links at bottom of solicitation page. Business Hours: 9:00 a.m. to 4:30 p.m. Fax Number: 410-263-8120 Plan Holders List: No plan holders list. Qualifications: See Attachment Special Requirements: See Attachment Miscellaneous: See Attachment Related Documents: Bid Form Worksheet - IFB# 26-32 - 4-13-26 Virtual Bid Opening Notice - IFB 26-32 - 5-04-26 IFB# 26-32 Overhead Doors, Installation, Maintenance, Repair and Replacement On Call Services

Attachment Preview

Invitation for Bid

Location Area:

Bid Form Worksheet

IFB #26-32, Overhead Door Systems & Security Gate Systems,

Installation, Repair & Maintenance On Call Services, City of Annapolis,

Maryland

Public Works Facilities Building, 39 Hudson Street

Legal Name of Bidder:

Business or Entity Name (e.g., Corp., Inc., Co., T/A, DBA, etc.)

Item No.

1

2

Mileage Rates

Mileage Rate for Service Truck Per Service Trip - Service Truck

Mileage Rate for Service Truck Per Service Trip - Other

Units

Per Mile

Per Mile

Unit Cost

Item No.

3

4

5

Loaded Labor Rates - Normal Busines Hours

Loaded Labor Rate - (Supervisor)

Loaded Labor Rate - (Lead Person)

Loaded Labor Rate - (General Laborer)

Units

Per Hour

Per Hour

Per Hour

Unit Cost

Item No.

6

7

8

Loaded Labor Rates - After Busines Hours - On Call

Loaded Labor Rate - (Supervisor)

Loaded Labor Rate - (Lead Person)

Loaded Labor Rate - (General Laborer)

Units

Per Hour

Per Hour

Per Hour

Unit Cost

Item No.

Preventive Maintenance Task Line Items - On Call Services

9

Sectional Doors: Inspect cables, rollers, tracks, sections, hinges, seals,

and brackets

10

Sectional Doors: b. Adjust/lubricate torsion springs, couplings, drums, and

bearings

11

One-Piece Counterweight Doors: Inspect panels, rollers, tracks, stops,

cables, and counterweights

12

One-Piece Counterweight Doors: b. Adjust/lubricate all moving

components

13 Roll-Up Doors: Inspect slats, bottom bars, seals, guides, and hoods

Units

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

14 Roll-Up Doors: Adjust/lubricate torsion barrels, bearings, and curtain stops Per Hour

Unit Cost

15 Electric Operators: Inspect mounts, hangers, covers, wiring, and brackets

16

Electric Operators: Clean and adjust drive chains, limit switches, motors,

and belts

Item No.

Service and Repair Tasks - Door Systems

17

Verify and adjust all door components (controllers, motors, sensors,

remotes) Replace weather stripping and seals

18 Repair or replace damaged panels, vision lights, and rails

19 Tighten hardware and inspect locks

20 Lubricate moving parts

21 Adjust tracks, rollers, and spacing

22 Repair keypads, remote operators

Per Hour

Per Hour

Units

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Unit Cost

- Page 1 of 3 -

Item No.

Service and Repair Tasks - Door Systems

23 Repair chain hoists, sprockets, motors, and electrical components

24 Ensure doors are square and cycle tested after each repair

25 Test and adjust ground loop controls (if applicable)

24 Replace damaged or worn cables with OEM or equivalent parts

Item No.

Service and Repair Tasks - Security Gate Systems

25 General Safety: Verify all safety signs are legible and in place

26 General Safety: Confirm gate travel path is clear of obstructions

27 General Safety: Test emergency stop or manual release mechanism

28 General Safety: Check for any unusual noises during operation

29

General Safety: Ensure compliance with UL 325 and ASTM F2200

standards

30 Gate Structure: Inspect hinges, rollers, and tracks for wear or damage

31 Gate Structure: Tighten all bolts, nuts, and mounting hardware

32 Gate Structure: Check welds or joints for cracks or fatigue

33 Gate Structure: Lubricate all moving parts (hinges, rollers, bearings)

34 Gate Structure: Inspect gate alignment and ensure smooth travel

35

Gate Structure: Inspect for signs of rust or corrosion and address as

needed

36 Gate Operator (Motor): Inspect motor for overheating or unusual sounds

Units

Per Hour

Per Hour

Per Hour

Per Hour

Units

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

37 Gate Operator (Motor): Clean external surfaces of dust and debris

Per Hour

38 Gate Operator (Motor): Check belt/chain for wear and proper tension

39

Gate Operator (Motor): Lubricate motor and mechanical parts per

manufacturer’s specs

40

Gate Operator (Motor): Test all operator limits and settings (open/close

limits)

Per Hour

Per Hour

Per Hour

41 Electrical System: Inspect all wiring and connections for wear or corrosion Per Hour

42 Electrical System: Check control box for moisture, pests, or damage

43 Electrical System: Test battery backup system (if installed)

44 Electrical System: Verify proper operation of all sensors and loops

45 Electrical System: Ensure grounding is intact and functional

46 Safety Features: Test photo-eye sensors (obstruction test)

47 Safety Features: Verify edge sensors and pressure bars are operational

48 Safety Features: Inspect safety loops and magnetic detection systems

49 Safety Features: Confirm gate reverses upon impact or obstruction

50 Safety Features: Check timer to close function for proper delay

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

Per Hour

51 Documentation & Labels: Check timer to close function for proper delay Per Hour

52

Documentation & Labels: Ensure operator’s manual is accessible and up-

to-date

Unit Cost

Unit Cost

- Page 2 of 3 -

Item No.

Service and Repair Tasks - Security Gate Systems

52

Documentation & Labels: Confirm installer contact and warranty info are

available

Units

Printed Name and Title of Legally Authorized Representative of Bidder:

Print Name of Of Legally Authorized Representative Preparing Bid

Signature of Legally Authorized Representative of Bidder:

Print Name of Of Legally Authorized Representative Preparing Bid

Unit Cost

- Page 3 of 3 -

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238290Other Building Equipment Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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