Project Information

Bid Title

Amusement and Exhibition Services

Issuing Agency

Jackson County

Location

Michigan

Published Date

Jan 13, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

JC-962-102725

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	JC-962-102725
Bid Title:	Amusement and Exhibition Services
Category:	Jackson County Parks & Recreation
Status:	Open

Description: Request for Proposal (RFP) – Jackson County is requesting bids for amusement and exhibition company services. It is the intention of Jackson County to bid and award a Master Agreement to a contractor capable of providing amusement and exhibition services for the Jackson County Fair, Jackson, Michigan. For further information, please see the attached document. Publication Date/Time: 1/13/2026 12:00 AM Closing Date/Time: 2/10/2026 11:59 PM Contact Person: All contact with Jackson County regarding this RFP or any matter relating thereto must be e-mailed as follows: purchasing@mijackson.org Related Documents: Amusement and Exhibition Services RFP-JC-962-102725 - Final

Attachment Preview

COUNTY OF JACKSON, MICHIGAN

REQUEST FOR PROPOSAL

FOR

AMUSEMENT AND EXHIBITION SERVICES

JACKSON, MI

JC-962-102725

BID SUMMARY

Commodity/Service Being Requested: Amusement and Exhibition Services

Type of Solicitation: Request for Proposal (RFP) – Jackson County is requesting bids for

amusement and exhibition company services. It is the intention of Jackson County to bid and award

a Master Agreement to a contractor capable of providing amusement and exhibition services for the

Jackson County Fair, Jackson, Michigan.

Type of Resulting Contract: Jackson County will use the results of this process to award a

contract to a Vendor capable of meeting the terms and conditions outlined in this RFP.

Resulting Contract Term: Jackson County will use the results of this process to award a contract

for a term of five (5) years.

ANTICIPATED TIMETABLE

Release of RFP :

Vendors Questions Due by (5:00 pm/EST):

Questions and Answers Posted:

Proposals Due by (10:00 am/ EST) *:

January 13, 2026

January 20, 2026

January 27, 2026

February 10, 2026

*Any response received later than the specified deadline will be disqualified.

Final Agreement Award Determination: Jackson County reserves the right to make one total

award, one award for each section, multiple awards, or a combination of awards, and to

exercise its judgment concerning the selection of one or more bids, the terms of any resultant

agreement(s), and the determination of which, if any, bid(s) best serves the interests of Jackson

County.

Contacts with Jackson County Personnel: All contact with Jackson County regarding this RFP or

any matter relating thereto must be e-mailed as follows:

Email address: purchasing@mijackson.org

If it is discovered that a Vendor contacted and received information regarding this solicitation from

any Jackson County personnel other than the Procurement Contact, Jackson County, in its sole

discretion, may disqualify its proposal from further consideration. Only those communications made

by Jackson County in writing will be binding with respect to this RFP.

JC-962-102725

2

Contents

SECTION 1.0 – SCOPE OF WORK ......................................................................................... 4

1.1 Introduction................................................................................................................... 4

1.2 Minimum Qualifications................................................................................................. 4

1.3 Description of Deliverables ........................................................................................... 5

1.4 Jackson County Parks Responsibilities......................................................................... 7

1.5 Product and Service Offerings ...................................................................................... 7

1.6 Delivery of Services ...................................................................................................... 7

1.7 Personnel ..................................................................................................................... 8

1.8 Supervision................................................................................................................... 8

1.9 Service Capabilities ...................................................................................................... 8

1.10 Customer Service ......................................................................................................... 9

1.11 Pricing Schedule........................................................................................................... 9

1.12 Price Assurance.......................................................................................................... 10

SECTION 2.0 – BIDDER INFORMATION AND ACCEPTANCE ............................................. 11

2.1 Company Profile ......................................................................................................... 12

2.2 References ................................................................................................................. 13

2.3 Proposer Guarantees and Warranties……………………………………………………...15

SECTION 3.0 – BIDDING, EVALUATION, SELECTION, AND AWARD PROCESS............... 16

3.1 Jackson County Responsibility ................................................................................... 16

3.2 Truth and Accuracy of Representations ...................................................................... 16

3.3 Vendors Questions ..................................................................................................... 16

3.4 Preparation of the Proposal ........................................................................................ 17

3.5 Bid Submission Deadline ............................................................................................ 18

3.6 Adherence to Mandatory Requirements (Pass/Fail) .................................................... 19

3.7 Evaluation Process ..................................................................................................... 19

3.8 Evaluation Criteria ...................................................................................................... 19

3.9 Optional Tools to Enhance Evaluation Process .......................................................... 20

3.10 Jackson County Option to Reject Proposals ............................................................... 20

3.11 Freedom of Information Act ........................................................................................ 20

3.12 Contacts with Jackson County Personnel ................................................................... 21

3.13 Final Agreement Award Determination ....................................................................... 21

3.14 Cancellation ................................................................................................................ 21

Attachment A - Food Concessions Inventory…….…………………………………..……22

Attachment B - Rides Inventory………………………………………………………..……24

Attachment C - Games Inventory……………………………………………………..…….26

Exhibit A - Map of James J. Keeley County Park………………………………………....28

JC-962-102725

3

SECTION 1.0 – SCOPE OF WORK

1.1 Introduction

The Jackson County Parks Department is requesting proposals from qualified and experienced

companies to provide Amusement and Exhibition Services for the Jackson County Fair, Jackson,

Michigan.

Since 1853, the Jackson County Fair has been more than just a week-long event, it is a living

tradition. Here, every laugh on the midway, every lesson in the barns, and every ribbon earned is part

of something bigger. It is where entertainment, agricultural education, and time-honored values come

together to shape the children of tomorrow while honoring the wisdom of yesterday. From hands-on

experiences that celebrate our farming roots to moments that strengthen our community, the spirit of

the fair continues to shine—just as it has for generations.

The average yearly attendance is between 80,000 to 100,000 people.

The Jackson County Fairgrounds are located in downtown Jackson at James J. Keeley County Park,

200 W. Ganson Street, Jackson, Michigan, 49201.

Scheduled Fair Dates:

2027: August 8 - 14, 2027

2028: August 6 - 12, 2028

2029: August 5 - 11, 2029

2030: August 4 - 10, 2030 (Tentative)

2031: August 3 - 9, 2031 (Tentative)

A map showing the area used for amusement rides is included as a reference. Refer to Exhibit A

entitled, “Map of James J. Keeley County Park.”

1.2 Minimum Qualifications

a. The Bidder shall be organized for the purpose of providing amusement and exhibition services

and must have a minimum of five (5) years of experience with proven effectiveness in

providing these services as described in the Scope of Work. Please provide company history.

b. Please include in your proposal a description of your organization’s ability and experience to

perform the work. Describe the approach your firm would take to successfully complete the

tasks described in the Scope of Work.

c. The Bidder shall submit a list of five (5) references, including name of institution, address,

contact person, and telephone number.

d. The Bidder shall submit a list of subcontractors to be used and identify the work each

subcontractor will be designated to do for the company at the Jackson County Fair. If your

proposal is selected, references will be needed for each subcontractor.

JC-962-102725

4

e. The Bidder shall meet ALL insurance requirements in regard to Workers’ Compensation

Insurance, Professional and Commercial General Liability Insurance and Motor Vehicle

Insurance as outlined in this RFP.

f. The Bidder must certify that they are not on any Federal, State, or local list of debarred or

prohibited contractors.

g. Bidders must complete the requested documentation in its entirety. Failure to submit

completed forms and information identified in preparation of the proposal may result in

disqualification of the proposal.

1.3 Description of Deliverables

Jackson County Parks is seeking a company with experience in providing amusement and exhibition

services for the Jackson County Fair. These services shall include, but are not limited to:

• Vendor is to furnish all labor, material, equipment and all other required goods and services to

provide games, concessions, and carnival rides.

• Vendor shall be solely responsible for providing all electrical power required to operate rides,

games, and attractions. The company must supply generators or other power sources

sufficient to operate all equipment safely and reliably throughout the duration of the fair. The

fair will not provide electrical power for any carnival rides, games, or concessions unless

available upon request.

• Vendor shall identify the number and type of carnival rides, games, and concessions to be

provided at the fairgrounds.

Food Concessions

• Vendor shall submit a Food Concessions Inventory that will list and describe each

concession booth, photos of each booth, descriptions of the food/items available from each,

and their respective prices. Jackson County reserves the right to sell or work with a third party

to sell concessions around the carnival area of the event. Jackson County understands the

Vendor will be providing concessions and will consider this when locating other vendors.

Rides and Attractions

• Vendor shall submit a Ride Inventory that will list each ride and include each ride’s name,

type of ride (kiddie, family, thrill, spectacular), condition/age of the ride, a photo of the ride, the

age range it caters to, the height requirements, ride capacity per hour, and each ride’s total

cost of operation (including staffing, generator/power and equipment). The contractor

shall provide a minimum of thirty (30) rides.

• Vendor shall provide a ride composition and proposed ratio of major/thrill rides, family rides,

and kiddie rides typically provided for a county fair of this size.

• Vendor will provide its pricing structure for individual tickets, rides, wristband sales, “pay one

price” offers, and advance online sales, if offered.

JC-962-102725

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.