Project Information

Bid Title

NOTICE AND SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES FOR THE POSITION OF AFFORDABLE HOUSING ADMINISTRATIVE AGENT

Issuing Agency

Totowa borough

Location

New Jersey

Published Date

Nov 25, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

NOTICE AND SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES FOR THE POSITION OF AFFORDABLE HOUSING ADMINISTRATIVE AGENT

FOR THE BOROUGH OF TOTOWA

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BOROUGH OF TOTOWA

NOTICE AND SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES FOR

THE POSITION OF AFFORDABLE HOUSING ADMINISTRATIVE AGENT

FOR THE BOROUGH OF TOTOWA

The Borough of Totowa is soliciting proposals from professional firms in the State of New Jersey

to provide services as the Affordable Housing Administrative Agent for the Borough of Totowa

for a term of one (1) year for the period of January 1, 2026 through December 31, 2026.

Three (3) copies of the proposal must be submitted in a sealed envelope bearing the name and

address of the vendor and the name of the contract being bid upon on the outside of the envelope.

The proposal shall be addressed to Joseph Wassel, RMC, Borough of Totowa Municipal Clerk,

Municipal Complex, 537 Totowa Road at Cherba Place, Totowa, New Jersey 07512 and must be

received no later than 12:00 p.m. on Friday, December 19, 2025. No proposal shall be received

in person or by mail after the designated time

Specifications and instructions are on file and may be obtained at the office of the Municipal Clerk

of the Borough of Totowa, Municipal Complex, 537 Totowa Road at Cherba Place, Totowa, New

Jersey 07512, Monday through Friday between the hours of 9:00 a.m. and 4:30 p.m. or online at

www.totowanj.org.

Proposals will be evaluated on the basis of the most advantageous to the Borough of Totowa, all

factors considered. Proposals will be evaluated by the Mayor, designated members of the Council

and members of the Borough’s administration. The evaluation will consider:

1. Experience and reputation in the field;

2. Knowledge of the Borough of Totowa and the subject matter to be addressed under

the contract;

3. Availability to accommodate any required meetings;

4. Compensation proposal;

5. Other factors if demonstrated to be in the best interest of the Borough of Totowa.

A contract will be awarded as provided by law at a public meeting.

Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-

20.5 et seq. The Borough of Totowa reserves the right to reject any and all proposals and to waive

any informalities or irregularities in the proposals received.

Joseph Wassel, RMC

Borough of Totowa Municipal Clerk

REQUEST FOR PROPOSALS FOR THE POSITION OF AFFORDABLE HOUSING

ADMINISTRATIVE AGENT FOR THE BOROUGH OF TOTOWA

The Borough of Totowa is soliciting proposals for the position of Affordable Housing

Administrative Agent to provide services to the Borough. The Borough will select one vendor

for the position of Administrative Agent based upon a fair and open process in accordance with

N.J.S.A. 19:44A-20.4, et seq.

Please note that in order to have a proposal considered by the Borough of Totowa, an

interested party must demonstrate the minimum requirements for the position of Affordable

Housing Administrative Agent as set forth in Section III and that the interested party otherwise

complies with the proposal requirements set forth in the Borough of Totowa’s “Notice and

Solicitation of Proposals”.

I. APPOINTMENT OF AFFORDABLE HOUSING ADMINISTRATIVE AGENT

One (1) firm will be appointed by the Borough for a term of one (1) year to serve as the

official Affordable Housing Administrative Agent for the Borough of Totowa in compliance with

the rules on Affordable Housing promulgated by the Council on Affordable Housing (“COAH”)

and as defined and set forth in the Uniform Affordability Controls (“UHAC”) adopted by the New

Jersey Housing and Mortgage Finance Agency (“HMFA”), N.J.A.C. 5:80-25 et seq. The

appointment term will expire on December 31, 2026.

II. SCOPE OF SERVICES

The Affordable Housing Administrative Agent shall perform the following minimum

duties as well as those prescribed by any applicable laws and ordinances:

1. perform all duties and responsibilities as set forth in the UHAC regulations,

including those set forth in Sections 5:80-26.13. 15. 16 and 18 thereof, as

well as the additional responsibilities regarding the provision of Affordable

Housing in the Borough of Totowa.

2. Affirmative Marketing

a. revising and assisting the Borough of Totowa with the development of an

affirmative Marketing Plan and implementing that plan relative to specific

projects that contain affordable housing units;

b. conducting an outreach process to insure affirmative marketing of

affordable housing units in the accordance with the Affirmative Marketing

Plan of the Borough of Totowa and the provisions of N.J.A.C 5:80-26.15;

c. attending continuing education opportunities on affordability controls,

compliance, monitoring and affirmative marketing as offered or approved by

COAH of the State of New Jersey at their own expense:

d. providing counseling services to low- and moderate-income applicants

on subjects such as budgeting, credit issues, mortgage qualification, rental

lease requirements and landlord/tenant law.

3. Household Certification

a. soliciting, scheduling, conduction and following up on interviews with

interested households;

b. conducting interviews and obtaining sufficient documentation of gross

income and assets as per N.J.A.C. 5:80_26.16 upon which to base a

determination of income eligibility for low- or moderate-income unit;

c. providing written notification of each applicant as to the determination of

eligibility or non-eligibility;

d. requiring that all certified applications for restricted unites execute a

certificate substantially in the form, as applicable, of either the ownership or

retail certificates set forth in Appendices J and K of N.J.A.C.5:80-26.1 et seq.

e. creating and maintaining a referral list of eligible applicant households

living in the housing region and eligible applicant households with members

working in the housing region where the units are located;

f. employing a random selection process, as mandated by UHAC and

provided by the Affirmative Marketing Plan of the Borough of Totowa,

selecting and contacting an appropriate household and the waiting list and

referring an applicant to an available housing unit.

4. Affordability Controls

a. furnishing to attorneys or closing agents forms of deed restrictions and

mortgages for recording at the time of conveyance of title of each restricted

unit;

b. creating and maintaining a file on each restricted unit for its control period

including the recorded deed with restriction, recorded mortgage and note, as

appropriate;

c. ensuring that the removal of the deed restrictions and cancellation of the

mortgage note are effectuated and properly filed with the appropriate

county’s register of deeds or county clerk’s office after the termination of the

affordability controls for each restricted unity;

d. communication with the lenders regarding foreclosure;

e. ensuring the issuance of Continuing Certificates of Occupancy or

certifications pursuant to N.J.A.C. 5:80-26.10.

5. Resale and Rental

a. instituting and maintaining an effective means of communicating

information between owners and the Administrative Agent regarding the

availability of restricted units for resale;

b. instituting and maintaining an effective means of communicating

information to low- and moderate-income households regarding the

availability of restricted units for resale or re-rental;

6. Processing Request from Unit Owners

a. reviewing and approving requests from owners of deed restricted units

who wish to take out home equity loans or refinance during the term of their

ownership;

b. reviewing and approving requests to increase sales prices from owners of

restricted units who wish to make capital improvements to the units that

would affect the selling price, such authorization to be limited to those

improvements resulting in additional bedrooms or bathrooms and the cost of

central air-conditioning systems;

c. notifying the Borough of Totowa of an owner’s intent to sell a restricted

unit;

d processing requests and making determinations on request by owners of

restricted units for hardship waivers;

6. Enforcement

a. securing annually lists of all affordable housing units for which tax bills

are mailed to absentee owners and notifying all such owners that hey must

either move back to their unit or sell it;

b. securing from all developers and sponsors of restricted units, at the

earliest point of contact in the processing of the project or development,

written acknowledgment of the requirement that no restricted unit can be

offered, or in any other way committed, to any person, other than a household

duly certified to the unit by the Administrative Agent;

c. posting annually in all rental properties, including two-family homes of

a notice as to the maximum permitted rent together with the telephone

number of the Administrative Agent where complaints of excess rent can be

made:

d. sending annual mailings to all owners of affordable dwelling units,

reminding them of the notices and requirements outlines in N.J.A.C. 5:80-

26.18 (d)4;

e. establishing a program for diverting unlawful rent payments to the

municipality’s affordable housing trust or other appropriate municipal fund

approved by the DCA:

f. reviewing and approving requests from owners of deed restricted units

who wish to take out home equity loans or refinance during the term of their

ownership;

g. creating and publishing a written operating manual, as approved by

COAH, setting forth procedures for administering such affordability

controls;

h. providing annual reports to the Borough of Totowa, COAH, DCA or

Courts as required;

i. such other responsibilities as may be necessary to carry out the role of

Administrative Agent as defined by COAH or the Courts.

8. Other Duties

a. attend any regular or special meeting of Borough of Totowa Mayor and

Council or Borough of Totowa Planning Board as requested, this shall

include all routine phone calls with staff;

b. perform any additional duties as directed by the Mayor and Council of the

Borough of Totowa.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561110Office Administrative Services

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