Project Information

Bid Title

Enterprise Resource Planning Software Modernization (re-solicitation)

Issuing Agency

City of St. Petersburg

Location

Florida

Published Date

Dec 16, 2025

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Enterprise Resource Planning Software Modernization (re-solicitation)

Addenda: 0

Release Date: 12/16/2025

Due Date: 2/17/2026

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Enterprise Resource Planning Software Modernization (re-solicitation)

Request For Proposal

Technology

92004 , 92045

Project ID: RFP- 26 - 078

Release Date: Tuesday, December 16, 2025

· Due Date: Tuesday, February 17, 2026 3:00pm

Posted Tuesday, December 16, 2025 7:51am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid62 days, 18 hours, 51 minutes

Post Information

Posted At:Tue, Dec 16, 2025 7:51 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of St. Petersburg is requesting proposals from qualified vendors to provide functionality to replace its current Oracle E-Business Enterprise Resource Planning (ERP) software system with a fully SaaS Cloud-based solution. Vendors are to participate in its implementation of a replacement software for Oracle E-Business Enterprise Resource Planning (ERP) software.

As the City balances its needs for full integration versus best-of-breed functionality, it is soliciting proposals for the following:

Turnkey, fully integrated, modular functionality for:

• Finance,

• Procurement,

• Human Capital,

• Budgeting and Planning

The City is looking for the Integrator/Vendor to provide an integrated solution by either offering all modules themselves or facilitating the integration of modules they do not offer. The City recognizes that this project will have a significant impact on the City staff and is looking to minimize that impact insofar as possible. To the extent the Vendor is able, the City is looking for the Vendor to conduct a thorough business analysis at the start of each module and to provide the City with a pre-configured system using its best practices and experience as a model. The City is expecting to review and test this pre-configured system, requesting minimal changes as required. Overall services associated with the implementation of all proposals must include: project management, system design, hardware, interface development, systems integration, data migration, testing, implementation, training and maintenance. The City is looking for the Vendor to provide a project manager for the duration of the project and expects the project manager to be onsite at least quarterly for a two-day onsite project review with the City; onsite visits should include kickoff and go-live for each module.

Background

The City’s Oracle E-Business Suite (EBS) applications run on a locally hosted Solaris platform maintained centrally by the Department of Technology Services (DoTS). Our Oracle EBS environment has been running with the city since 2003 and has been maintained by installing the most current releases. Oracle EBS is nearing its end of life and will need to be replaced within the next few years. Current employee counts are as follows:

Full Time Employees: 3,201

Contingent workers: 603 (part-time workers which are not benefit eligible)

Retirees: 2,727

Timeline

Solicitation Published:

December 16, 2025

Pre-Proposal Meeting (Non-Mandatory):

January 6, 2026, 10:00am

Microsoft Teams

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmEwZGE0NDUtZTJjMC00YzgyLWE0MmUtMGUwY2Y0MmE2ODBm%40thread.v2/0?context=%7b%22Tid%22%3a%22f3fe0c77-92ef-4eea-a024-3f1a4f814e08%22%2c%22Oid%22%3a%2248f5c73f-5658-4bd2-9d4e-d2e7af8d61f6%22%7d

Deadline for Questions:

January 20, 2026, 12:00pm

Deadline for Question Response:

January 22, 2026, 12:00pm

Deadline for Submittals:

February 17, 2026, 3:00pm

Evaluation/Shortlisting:

March 4, 2026, 10:00am

Anticipated Recommendation of Award to City Council :

September 17, 2026

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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