Project Information

Bid Title

Food Management Services

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Mar 24, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-002-76

Original Source

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Bid Documents

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Project Description

Bid Title:

RFP 26-002-76 Food Management Services

Category:

Sheriff

Status:

Open

Publish Date:

Tuesday, March 24, 2026 - 8:15am

Close Date:

04/27/2026 - 4:00pm

Pre-bid Meeting:

Tuesday, April 7, 2026

Contact Person:

Carla Hayes

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Name/Business Name *

Email Address *

Phone Number *

Bid Title

Redirect URL

Related Documents:

RFP 26-002-76 Food Managment Services.pdf

RFP 26-002-76 Proposal Response Cover Sheet.pdf

RFP 26-002-76 Food Management Services -Vendor Scorecard.xlsx

Attachment Preview

Shelby County

Tennessee

Lee Harris, Mayor

Request for Proposal

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: March 24, 2026

Due: April 27, 2026, no later than 4:00 P.M. (Central Standard Time)

RFP # 26-002-76

Food Management Services

(Shelby County Sheriff’s Office)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies to provide professional food service management by supplying food to the

detainees and staff located at the Shelby County Sheriff’s Office main jail facility at 201 Poplar

Avenue, Memphis, TN; Jail East at 6201 Haley Street, Memphis, TN. Information regarding this

formal bid is located on the County’s website at www.shelbycountytn.gov. At the top of the home

page, click on the dropdown box under “Business”, and click on “Purchasing” and “Bids” to locate

the name of the above-described formal bid. Link: https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY PRE-BID MEETING – A mandatory pre-proposal meeting to address

questions will be held on April 7, 2026. This meeting will begin promptly at 10:00 a.m.

(CST) followed by site visits to the next location. All interested respondents will be required

to attend this meeting. The pre-bid conference itself will take place in the Jail Kitchen at

201 Poplar; however, vendors can only access the kitchen while being escorted by Jail

Staff. You will need to arrive at the Employee Entrance of the Jail at 201 Poplar as

outlined below.

Please see the rules and regulations civilian guests should follow prior to being allowed

inside the Shelby County Sheriff’s Office Jail at 201 Poplar Avenue. Guests should report

to the Employee Entrance of the Jail and are encouraged to arrive at least 15 minutes prior

to the meeting time. The Employee Entrance of the Jail is used for staff access and is

monitored by security personnel. Guests should inform the officer at the entrance that they

are civilians attending a mandatory pre-bid meeting for a food service RFP. Visitors must

present valid government-issued photo identification and will be required to complete the

standard security screening process before entering the facility. Visitors may bring the

following authorized items into the facility: pocket change and valid photo identification.

The following items are prohibited: purses, briefcases, cell phones, smart watches, tablets,

electronic devices, cameras, pagers, weapons of any kind, tobacco or tobacco products, and

drugs or drug paraphernalia. All guests are expected to adhere to the facility dress code.

Clothing must be professional and appropriate for a correctional environment.

Mandatory Pre-bid/On-site Visit Address

201 Poplar Avenue, Memphis, TN 38103

6201 Haley Road, Memphis, TN 38134

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to

2

enter their information only where yellow cells, are on those two (2) yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

LOSB vendors have been identified for the goods and/or services described in this bid, therefore a

20 % LOSB goal will be applied.

Sincerely,

Signed Original on File

Carla Hayes, Buyer

Shelby County Government

Purchasing Department

3

TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

4

I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide and manage food services to detainees and staff for the

Sheriff’s Office. This includes feeding a daily population of approximately between 2,500

– 3,147 detainees and 651 staff at two adult jail/detention facilities (the “Goods and/or

Services”). This Request for Proposal (“RFP”) is being released to invite interested and

qualified Vendors to prepare and submit proposals in accordance with instructions provided

where the successful proposer(s) will be selected and invited to enter into a contractual

relationship with Shelby County for the Goods and/or Services outlined in this RFP, and per

proposal(s) received.

In this RFP, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Equal Opportunity Compliance BRN and Vendor number, or

your applications are “in” the EOC system and the Purchasing system for processing

(refer to details outlined below) – please list all your Shelby County active BRN’s.

3. Adherence to all provisions of Title VI requirements – please attest and provide

proof/documentation if necessary.

4. Must acknowledge adherence to State of Tennessee Public Chapter No. 436, known as

the “Tennessee Lawful Employment Act” which requires use of E-Verify (effective

5

Commodity Codes

• NAICS 722310Food Service Contractors

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