Project Information

Bid Title

Historic Preservation Design Guidelines for Commercial Buildings

Issuing Agency

Warrensburg city

Location

Missouri

Published Date

Mar 19, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Historic Preservation Design Guidelines for Commercial Buildings
Category:	Community Development
Status:	Open

Description: The City of Warrensburg desires to contract with a qualified consultant who meets the Secretary of the Interior’s Professional Qualifications for an architectural historian to develop Historic Preservation Design Guidelines for Commercial Buildings. The new design guidelines will be used to protect the irreplaceable historic character of the City of Warrensburg and provide guidance for historic property owners on the maintenance, care, and treatment of their buildings. The design guidelines shall be applicable citywide to all commercial buildings 50 years or older, excluding those located on the University of Central Missouri campus. Currently, there are no design guidelines for Warrensburg, and there are two local landmarks and no local historic districts. It is intended that future local historic districts or local landmarks would adopt the design guidelines when they are designated. Publication Date/Time: 3/18/2026 12:00 AM Closing Date/Time: 4/17/2026 11:00 AM Submittal Information: Submittal instructions are provided within the attached RFP packet. Contact Person: Kristin Dyer, AICP, City Planner Related Documents: hp design guidelines_rfp_final

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PROPOSAL CLOSING:

DATE OF PROPOSAL:

CONTACT PERSON:

PHONE NUMBER:

PROPOSAL HEADING:

REQUEST FOR PROPOSAL

CITY OF WARRENSBURG

102 SOUTH HOLDEN STREET

WARRENSBURG, MISSOURI 64093

April 17, 2026, 11:00 a.m.

March 18, 2026

Kristin Dyer, City Planner

660-747-9135

HISTORIC PRESERVATION DESIGN GUIDELINES FOR

COMMERCIAL BUILDINGS

By order of the City Manager of the City of Warrensburg, Missouri, sealed project proposals will

be received in the Office of the City Clerk, Municipal Building, 102 South Holden Street,

Warrensburg, Missouri 64093, for HISTORIC PRESERVATION DESIGN GUIDELINES FOR

COMMERCIAL BUILDINGS until 11:00 a.m., local time, April 17, 2026. Sealed proposals may be

mailed to City Clerk, Municipal Building, 102 South Holden Street, Warrensburg, Missouri 64093,

and must be marked HISTORIC PRESERVATION DESIGN GUIDELINES FOR COMMERCIAL

BUILDINGS. Electronic proposals may be submitted by email to cityclerk@warrensburg-mo.com.

The email subject line must read HISTORIC PRESERVATION DESIGN GUIDELINES FOR

COMMERCIAL BUILDINGS SUBMISSION, and the proposal must be attached to the email in a

PDF file format only. No other file type or format will be accepted. No late, incomplete, or fax

submissions shall be accepted. Failure to follow these procedures may result in the

disqualification of the consultant from the RFP process at the discretion of the City. Proposals

received late will be rejected and returned to the proposer unopened.

BACKGROUND INFORMATION

In 2024, the adopted Warrensburg Historic Preservation Plan recommended the Historic

Preservation Commission (HPC) develop an illustrated set of design guidelines to be an

educational resource for property owners seeking information on the proper maintenance and

preservation of their historic commercial buildings. The design guidelines are also a long-term

solution for the City, as they can be used to evaluate Certificate of Appropriateness applications

when local landmarks and historic districts are designated. The design guidelines are intended to

assist the HPC, Warrensburg Main Street, and property owners in understanding the best

practices and procedures for meeting the Secretary of the Interior’s Standards.

This project is funded through a Historic Preservation Fund Grant on a 60/40 ratio, with 60% of

the project cost coming from federal funds and 40% of the project cost provided by local match.

This material was produced with assistance from the Historic Preservation Fund,

administered by the National Park Service, Department of the Interior, of the U.S.

Government, and Missouri Department of Natural Resources, State Historic Preservation

Office. Any opinions, findings, and conclusions or recommendations expressed in this

material are those of the author(s) and do not necessarily reflect the views of the

Department of the Interior or the Department of Natural Resources, State Historic

Request for Proposals – Historic Preservation Design Guidelines for Commercial Buildings – pg. 1

Preservation Office, nor does the mention of trade names or commercial products

constitute endorsement or recommendation.

PROJECT DESCRIPTION

The City of Warrensburg desires to contract with a qualified consultant who meets the Secretary

of the Interior’s Professional Qualifications for an architectural historian to develop Historic

Preservation Design Guidelines for Commercial Buildings. The new design guidelines will be used

to protect the irreplaceable historic character of the City of Warrensburg and provide guidance for

historic property owners on the maintenance, care, and treatment of their buildings.

The design guidelines shall be applicable citywide to all commercial buildings 50 years or older,

excluding those located on the University of Central Missouri campus. Currently, there are no

design guidelines for Warrensburg, and there are two local landmarks and no local historic

districts. It is intended that future local historic districts or local landmarks would adopt the design

guidelines when they are designated.

The new Historic Preservation Design Guidelines for Commercial Buildings will illustrate the

design review criteria required in Section 27-176 of the Code of City of Ordinances. These design

guidelines will assist those applying for Certificates of Appropriateness (COA) and assist the

members of the HPC in reviewing a COA for approval. They will also help city staff and elected

officials understand the city's expectations for issuing a COA when required for a locally

designated property.

SCOPE OF WORK

The consultant will be responsible for completing the Historic Preservation Design Guidelines for

Commercial Buildings and other materials necessary, as defined in the “Deliverables” section.

The consultant is also responsible for completing any additional research and documentation as

necessary. The attached milestones contain approximate dates that correspond to the FY25

Historic Preservation Fund Grant. The start and end dates of the project cover two City of

Warrensburg budget years. The services of the City Planner will be available on a limited basis

(20 hours) to the selected consultant, and the City Planner will serve as the local liaison and

project manager.

DELIVERABLES

All project work, if applicable, must meet the Secretary of the Interior’s “Standards and

Guidelines for Archeology and Historic Preservation”. Submission materials for the initial

submission and any revisions will be submitted to the State Historic Preservation Office (SHPO)

in one packet. The City and HPC will have an opportunity to review and comment on milestone

products concurrently with SHPO’s review, and any comments will be submitted with the

corresponding milestone to the SHPO. The following products are required deliverables:

• A Historic Preservation Design Guidelines for Commercial Buildings for the City of

Warrensburg. The consultant shall complete all revisions requested by the SHPO’s

Historic Preservation Fund Grants Manager and the City. The design guidelines shall

include the following information:

o The design guidelines shall include sections for, but not necessarily be limited to,

the rehabilitation of commercial buildings, buildings to be constructed as infill on

empty lots and signs (both fixed and movable), site planning, street furniture, and

streetscape. They shall also include information on the maintenance, repair, and

replacement of materials, as well as guidance on new construction.

Request for Proposals – Historic Preservation Design Guidelines for Commercial Buildings – pg. 2

• Consultant will work with the HPC to identify the special character of Warrensburg’s

historic commercial buildings. The consultant shall work with the HPC while drafting an

illustrated history that identifies significant characteristics and features and how they

may be treated under the guidelines.

• Develop a public outreach strategy, including creation of print and digital materials (e.g.,

social media graphics, newspaper display ads, website content, and other

communication tools) to effectively engage the community. The City Planner will assist

with public outreach and implementation.

• Drafts of the new design guidelines at approximately 30% and 70% will be required to be

submitted to the City and SHPO for review, comment, and approval.

• Hold a minimum of one initial consultation meeting between City staff and SHPO to

define 30% and 70% milestone submittals.

• At least one month prior to submitting each version (30%, 70% & 100%) of the design

guidelines to City and SHPO, the consultant shall make a presentation to the HPC with

the general public invited. During these presentations, the consultant will actively solicit

ideas to incorporate into the design guidelines and address questions from those in

attendance.

• One training session with the HPC and Warrensburg Main Street on how to use and

interpret the design guidelines within a public meeting. This meeting may be held via

ZOOM.

• The design guidelines and any other documentation shall be submitted via e-mail or

Cloud link (Dropbox, OneDrive, etc.) in Microsoft Word format and .pdf copy.

• A digital copy of any maps provided in .jpg format, .pdf format, .kmz file, or .shp file.

Maps in .jpg or .pdf must include a scale, a north arrow, and a legend. The City Planner

will assist with any mapping, as needed.

• A digital copy of any illustrations or photography provided in a .tif file. The City Planner

will assist with any additional photographs, as needed.

• Prepare and present a PowerPoint presentation and any other relevant documentation for

all public meetings.

• Adhere to the attached milestone/payment schedule.

PROPOSALS

Each proposal shall contain at a minimum the following:

A. Name and address of consultant or firm.

B. Key staff assigned to the project, including the identification of those staff

members who meet the requirements of SOI Professional Qualification

Standards.

C. Description and understanding of the project objectives.

Request for Proposals – Historic Preservation Design Guidelines for Commercial Buildings – pg. 3

D. Project schedule.

E. Detailed scope of services defining and outlining the proposed elements of work.

F. A detailed list of deliverables to be given to the City at the conclusion of the

project.

G. Services or resources to be supplied by the City and any assumption made in

regards to the City’s capabilities.

INSTRUCTIONS

In addition to the requirements set forth in the Proposal section, anyone submitting proposals

shall be responsible for familiarizing themselves and complying with the following instructions.

1. Proposals will be accepted at the Office of the City Clerk until 11:00 a.m., local time,

April 17, 2026. Sealed proposals may be mailed to City Clerk, Municipal Building, 102

South Holden Street, Warrensburg, Missouri 64093, and must be marked HISTORIC

PRESERVATION DESIGN GUIDELINES FOR COMMERCIAL BUILDINGS. Electronic

proposals may be submitted by email to cityclerk@warrensburg-mo.com. The email

subject line must read HISTORIC PRESERVATION DESIGN GUIDELINES FOR

COMMERCIAL BUILDINGS SUBMISSION and the proposal must be attached to the

email in a PDF file format only. No other file type or format will be accepted.

2. If submitting in paper format, proposers shall submit one (1) original and three (3) copies

of their proposal.

3. Proposals submitted without proper identification, incomplete or late shall be rejected.

4. A proposer has the burden to establish that their submittal has been received by the City

Clerk by the deadline. It is the proposer’s sole responsibility to verify receipt of the

proposal by the City Clerk.

5. Proposals may be withdrawn at any time prior to 11:00 a.m., local time, April 13, 2026, by

written request from a person authorized to represent the proposer.

6. Proposers shall not be permitted to use to their advantage any omission or error in the

specifications, requirements, or contract documents, and the City reserves the right to

issue new instructions as if originally specified.

7. The right to reject any and/or all proposals, to accept or reject all or any part of a proposal,

and to waive any technicalities in the proposal or accept the one that, in the sole judgment

of the City, will be in the best interest and/or most advantageous to the City, is hereby

expressly reserved by the City.

8. If the proposer is a resident of Warrensburg, or owns property within Warrensburg, the

proposer must be current on all taxes and utility bills owed to the City.

9. In case of default by the proposer, the City shall procure comparable services and hold

the proposer responsible for any excess cost occasioned thereby.

10. Failure to comply with any of the above instructions and general conditions of proposing

may disqualify the proposer at the discretion of the City Manager.

Request for Proposals – Historic Preservation Design Guidelines for Commercial Buildings – pg. 4

11. All Requests for Information and/or Interpretation (RFIs) related to this Request for

Proposal must be received no later than the close of business on April 1, 2026. Such RFIs

shall be made to Kristin Dyer by e-mail at kristin.dyer@warrensburg-mo.com. If required,

an addendum will be published and sent to all parties in receipt of this Request for

Proposal addressing all RFIs no later than the close of business on April 8, 2026.

12. The Consultant whose Proposal is selected for the Project will be required to enter into

an agreement with the City of Warrensburg in the form attached hereto, which is in

compliance with the City of Warrensburg’s now existing standards for contracts with

consultants. Any and all modifications or amendments to said agreement shall be

subject to the approval of the City Counselor.

13. Items listed below will be required by the proposer that is selected and must be provided

prior to execution of the agreement with the City.

A. Affidavit of Compliance with the federal work authorization program and a copy of

the proposer’s E-Verify memorandum of understanding.

B. Certificate of Insurance for General and Professional Liability in the amounts

listed in the attached Consultant Services Agreement.

C. Conflict of Interest Form.

D. Certification of Bidder Form.

E. Signed Consultant Services Agreement.

14. All proposals will constitute an irrevocable offer to perform services as proposed for a

period of 90 days and may be accepted by the City any time within 90 days from opening

of proposals.

15. A portion of the funds for this project have been received through a grant from the Missouri

Department of Natural Resources, State Historic Preservation Office and the U.S.

Department of the Interior, National Park Service. Proposers shall be required to fully

cooperate with representatives from those agencies and the City of Warrensburg to

ensure compliance with all requirements and policies of said grant. A copy of said

requirements and policies are attached to this Request for Proposals.

SELECTION AND CRITERIA FOR EVALUATION

Selection of a consultant will be made at the discretion of the City of Warrensburg, which reserves

the right to accept or reject any and all proposals. All submissions or parts thereof become

property of the City of Warrensburg.

The following items will be considered in making a selection of the preservation consultant, though

they may not be equally weighed in the review process:

1. Experience, skills and qualifications

2. The merits of the Proposal including scope of work and approach for addressing the tasks

3. Timeline and proposed schedule

Request for Proposals – Historic Preservation Design Guidelines for Commercial Buildings – pg. 5

Commodity Codes

• NAICS 236210Industrial Building Construction
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services

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