Project Information

Bid Title

MASD Physical Therapy RFP 2026- Final

Issuing Agency

Middletown Area School District

Location

Pennsylvania

Published Date

May 21, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

MASD Physical Therapy RFP 2026- Final

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Middletown Area School District

55 West Water Street, Middletown, PA 17057

REQUEST FOR PROPOSALS (RFP)

Part-Time Physical Therapist Services

RFP Issue Date: Monday, May 18, 2026

Proposal Due Date: Friday, June 5, 2026

Anticipated Start Date: Beginning with the dates identified on the attached 2026-27 Academic

Calendar or earlier, as requested, for needs during the summer of 2026

1. PURPOSE

The Middletown Area School District ("District") is seeking proposals from qualified individuals

or businesses to provide part-time physical therapy services for eligible students in accordance

with IEPs, Section 504 Plans, and applicable regulations.

2. BACKGROUND

The District serves students in grades K–12 and is committed to providing high-quality special

education services. Beginning with the 2026-2027 school year, all district schools are scheduled

to be located on one campus.

3. SCOPE OF SERVICES

- Provide evaluations and re-evaluations, including early intervention transition that could occur

during the summer

- Develop and implement therapy plans aligned with IEP goals

- Deliver direct and consultative services

- Obtain and/or maintain compliant documentation, including, but not limited to, progress

monitoring records, School-Based medical access billing, physician authorizations.

- Attend IEP meetings, in-person or remote as authorized by Director of Special Education

- Collaborate with staff, families and stakeholders

- Recommend equipment/modifications and obtain equipment at the lowest possible price in

coordination with the Director of Special Education or designee

Service Locations:

Middletown Area High School, 1155 N Union Street, Middletown, PA 17057

Middletown Area Middle School. 215 Blue Raider Lane, Middletown, PA 17057

Reid Elementary School, 115 Blue Raider Lane, Middletown, PA 17057

Middletown Area Primary School, 315 Blue Raider Lane, Middletown, PA 17057

Level of Effort: Part-time, approximately 25-30 hours per week during the academic year. Any

hours needed beyond 25-30 hours per week must be authorized by the Director of Special

Education in advance.

4. QUALIFICATIONS

- PA Licensed Physical Therapist

- School-based experience in a low incidence (multiple disabilities, life skills, autism) classroom

preferred

- Knowledge of IDEA and Section 504 of the Rehabilitation act of 1973

- Completion of child abuse training

- Required clearances (Act 34, 151, 114, 168)

- Proof of liability insurance

5. CONTRACT TERM –

The initial contract term will be for one (1), three (3) or five (5) years beginning July 1, 2026.

Contract can be cancelled with a 30-day written notice by the District prior to the expiration of

the contract if the District is not satisfied with the services being provided or due to negligence

of the provider.

6. PROPOSAL REQUIREMENTS

Cover Letter, Qualifications of Vendor and Proposed Therapist (including licenses and

certifications), Cost Proposal, References (school districts preferred), Vendor Response to RFP

Questions, Form W-9, Completed Agreement- with the exception of the term to be decided by

the District

7. EVALUATION CRITERIA

CRITERIA

Cost

Reliability of Both the Vendor & Therapist Determined by Experience or References

Ability to Provide Consistent Therapy Services & Availability for Additional Meetings

Experience Providing Therapist Services in Similar Populations & Environments

Staff Credentials, Licensure, Certifications of the Proposed Candidate(s)

PERCENTAGE

30%

25%

20%

15%

10%

100%

8. SUBMISSION INSTRUCTIONS

Proposals shall be submitted in a sealed envelope that displays “RFP Response for Physical

Therapist Services” by Friday, June 5, 2026 at 10:00 AM to Middletown Area School District, 55

West Water Street, Middletown, PA 17057.

9. TERMS AND CONDITIONS

District reserves rights to reject proposals and waive irregularities. District may award contracts

to multiple vendors in order to meet the service demand of the District.

10. QUESTIONS

Please submit any questions via email to bids@raiderweb.org by Wednesday, May 27, 2026.

Answers will be provided via email. Questions and responses will be posted publicly on our

website, www.raiderweb.org.

COST PROPOSAL FORM

Respondent Name: __________________________

Contact Person: __________________________

Phone: __________________ Email: __________________

One Year Agreement Proposal:

Year 1 Hourly Rate: $________

Three Year Agreement Proposal:

Year 1 Hourly Rate: $________

Year 2 Hourly Rate: $________

Year 3 Hourly Rate: $________

Five Year Agreement Proposal:

Year 1 Hourly Rate: $________

Year 2 Hourly Rate: $________

Year 3 Hourly Rate: $________

Year 4 Hourly Rate: $________

Year 5 Hourly Rate: $________

Please Explain Any Additional Costs Not Included in the Hourly Rate(s) Above:

__________________________

Authorized Signature: __________________________

Title: __________________________

Date: __________________________

Middletown Area School District

Middletown, Pennsylvania

Vendor Response to RFP Questions

Please note: Additional pages may be used to provide detailed answers. If you choose to do so,

please clearly reference the question to which you are responding.

1. Provide information on your company’s history.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

2. Please describe company’s ability to work within a predetermined therapy

schedule and how much notice is required (from school district) or provided (by

company) for changes to the schedule.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

3. Please describe the company’s availability to attend IEP or consultation meetings

outside of the predetermined schedule.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

4. Please identify the types of low incidence classrooms that proposed physical

therapist has serviced in the past as well as the length of time services were

provided.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Commodity Codes

• NAICS 621340Offices of Physical, Occupational and Speech Therapists, and Audiologists

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