Project Information

Bid Title

Workers Compensation Insurance

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Dec 11, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#650-24-25

Original Source

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Bid Documents

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Project Description

Workers Compensation Insurance

RFP/RFQ#650-24-25

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide workers compensation insurance.

Issue Date:

Nov 17, 2025 08:00 am

Meeting Date:

Dec 3, 2025 10:00 am

Deadline Date:

Dec 12, 2025 10:00 am

Procurement Documents

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Nov 17, 2025

Nov 17, 2025

RFP #650-24-25 Workers Compensation Insurance

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Nov 17, 2025

Nov 17, 2025

Attachment L - Employee Census as of November 1 2025

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Nov 26, 2025

Nov 26, 2025

Addendum #1 - RFP #650-24-25 Workers Compensation Insurance

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Nov 26, 2025

Nov 26, 2025

Addendum #2 - RFP #650-24-25 Workers Compensation Insurance

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Dec 4, 2025

Dec 4, 2025

Addendum #3 - RFP #650-24-25 Workers Compensation Insurance

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Dec 10, 2025

Dec 10, 2025

PRE SUBMISSION SIGN IN SHEET RFP #650-24-25

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Housing Authority of the City of Pittsburgh

RFP #650-24-25

Workers Compensation Insurance

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Workers Compensation Insurance

RFP #650-24-25

Due:

December 12, 2025

10:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

1

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP #650-24-25

Workers Compensation Insurance

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. Day-to-day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide workers compensation insurance.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Housing Authority of the City of Pittsburgh

RFP #650-24-25

Workers Compensation Insurance

Following are the Key Dates associated with this Request for Proposals:

December 12, 2025

10:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

December 3, 2025

10:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/81144532544?pwd=o9R7cayLh2z

o3kS7tfHLty0vJBQNOS.1

Meeting ID: 811 4453 2544

Passcode: 093190

Dial by your location:

+1 301 715 8592 US (Washington D.C)

December 4, 2025

10:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/5qhgucuWkL3FFeYRS5yW

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #650-24-25__Technical

[Full Company Name]_RFP #650-24-25__Fee Proposal

3

Housing Authority of the City of Pittsburgh

RFP #650-24-25

Workers Compensation Insurance

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 10:00 a.m. on December 12, 2025, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 10:00 a.m. on December 12, 2025, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #650-24-25

Workers Compensation Insurance

SECTION II

SCOPE OF SERVICES

I.

Overview. The selected offeror will be responsible for providing the workers compensation insurance.

A. HACP has been on a guaranteed cost program since January 1, 2011. The year immediately preceding

the guaranteed cost program, HACP was on a large deductible program with a $250,000 per accident deductible

with a $900,000 aggregate. For prior years dating back to 1992, HACP self-insured the workers’ compensation

exposure. HACP generally desires to remain in a guaranteed cost program. Optional program types will be

considered.

II. General Underwriting Information (to assist with market request and preference)

A. Total payroll expected for 2026 is approximately $39 million with about ½ in the housing authority code.

B. Total Employee Count is approximately 300. There are 19 locations with the highest location at

approximately 96.

C. Employees undergo mandatory drug and alcohol testing, prior to starting work with HACP. Safety

Sensitive employees are tested for drugs and alcohol after work related injuries.

D. HACP experience modifications are as follows:

1. 2020 - .791

2. 2021 - .917

3. 2022 - .911

4. 2023 - .909

5. 2024 - .823

E. Employees at the authority conduct a variety of maintenance tasks including carpentry, plumbing, HVAC,

masonry, plastering, painting, electrical work, and excavating. The Authority eliminated their police department

in 2007, but operates an internal Public Safety department. The Agency has a four member Public Safety

Department which includes the Director and 3 administrative employees.

F. HACP has video cameras installed in various areas, when applicable, will review video footage if a work

injury takes place within the vicinity of a camera.

G. HACP engages the services of Synergy, Sharon, PA for safety consulting services. The consultant

assigned to HACP has over 20 years of professional experience in occupational health & safety. The

Representative attends safety meetings, develops and promote safety training and educational materials, develop

safe operating procedures, provide summary reports, and advice on various safety and health issues that arise

during the contract period. In addition to conducting monthly safety audits and delivering annual safety awareness

training to all employees. Safety and loss control services specific to workers’ compensation are required from the

insurance broker and/or carrier.

H. Over the past 5 years, undeveloped incurred losses average about $100,187. Our claims activity for the

past 5years has been:

1. 2020 – 19

2. 2021 – 12

3. 2022 – 17

4. 2023 – 31

5. 2024 – 15

5

Commodity Codes

• NAICS 524298All Other Insurance Related Activities

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