Project Information

Bid Title

Music Therapy Services

Issuing Agency

City School District of Albany

Location

New York

Published Date

Apr 21, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID/RFP	DEADLINE
Music Therapy Services	May 18, 2026 @ 2 p.m.

Attachment Preview

Request for Proposals

Music Therapy Services

(School Year and Extended School Year)

RFP 0518-26

Attention: Purchasing Agent

Address: City School District of Albany

1 Academy Park

Albany, NY 12207

Phone: (518) 475- 6050

RESPONSES DUE BY: 2:00 pm on May 18th, 2026.

CITY SCHOOL DISTRICT OF ALBANY

Legal Notice

RFP 0518-26 Music Therapy Services

(School Year and Extended School Year)

The City School District of Albany, hereinafter known as the District, will receive bids at

the Central Administration Offices, Purchasing Department, 1 Academy Park, Albany,

New York, 12207 until 2:00 PM on May 18th, 2026. The envelopes containing the bids

must be sealed, and addressed to:

Purchasing Agent

City School District of Albany

1 Academy Park

Albany, NY 12207

Envelopes containing the bids should be clearly marked “RFP 0518-26 Music Therapy

Services”.

The District has the right to accept or reject any and all bids or parts thereof as it deems to

be in its best interest.

Bid packet can be obtained by contacting the Purchasing Office @ (518) 475-6050, or by

emailing jmonroe@albany.k12.ny.us.

The City School District of Albany is an affirmative Action, Equal Opportunity Enterprise.

GENERAL INFORMATION/CONDITIONS

Statement of Purpose:

The City School District of Albany (hereinafter, City School District of Albany may be referred

to as “the District”) is soliciting proposals for the purpose of a multi-year (5 year) proposal to secure

Music Therapy services. This RFP will also include summer program services and those students on

home based instruction.

Proposals must follow the outline set forth in this document. Please submit one (1) original and

two (2) copies of the completed qualifications and other requirements of the RFP, by hand

delivery, regular mail, or courier to the address listed on the cover page. The District must

receive the proposal by the date indicated in the timeline below.

General Information:

The City School District of Albany operates twelve elementary schools, two middle school

buildings, and one primary high school facility with extended programs in two additional

buildings. The student population is approximately 8,900 with a total staff of approximately 1,400.

In addition to neighborhood schools, the District includes several magnet schools and programs,

as well as other innovative academic opportunities for students.

SCOPE OF SERVICES

The firm selected will provide:

• Provide Classroom/Program Services - Identified Programs

• Provide Small-Group Classroom Services (IEP Consultation Service)

• Provide Individual IEP Services

• Provide Group IEP Services

• Provide Individual or Group IEP Services to Home Based Instruction Students

• IEP Service - Make up sessions as mandated

• Individual and Group IEP Services will include IEP Responsibilities

o Attendance at Annual Review Meetings

o Attendance at Review Meetings as Requested

o IEP Writing: Present Levels of Performance for Music Therapy

o IEP Writing: Music Therapy Goals

o IEP Goal Progress Monitoring Data Collection and Graphing in

Frontline- Quarterly and ESY

o IEP Goal Progress Reporting in Frontline - Quarterly and ESY

• Communication with parents and staff

o Phone Calls

o Emails

o Letters

• Communication log maintenance in Frontline

• Document Repository Report Uploading

• Synchronous and Asynchronous (recorded) sessions including supplemental materials

for absent or remote students

*Minority and Women owned Business Enterprises certified in New York State are encouraged

to submit proposals.

*The District may also award additional work beyond this scope and project based upon

responses to this Request for Proposals.

TIMELINE

A Deadline for submission of proposal to the Purchasing Agent (must receive by):

5/18/26 2:00 pm

C. Evaluation of proposals and selection of the responder(s) to be recommended:

5/26/26

D. Approval by the Board of Education (tentative):

6/5/26

E. Effective date of award (tentative):

7/1/26

GENERAL REQUIREMENTS

Instructions to Responders:

The City School District of Albany prohibits employees (or entities in which the employee has a

financial interest, or from which the employee receives compensation) from contracting with the

District to provide goods or services as an independent contractor.

The submission of a proposal will indicate that the responder has (1) read the instructions, (2)

will abide by the terms and conditions governing this Request for Proposal, and (3) understands

the requirements for delivery of the services specified.

General Instructions:

Specifications contained in the Request for Proposal are for Music Therapy Services (School

Year and Extended School Year)

Minimum requirements are specified. The responder may choose to exceed those minimums.

1. Failure to provide sufficient and required information may result in the proposal being

rejected by the District as non-responsive and not being considered.

Each proposal must be clearly marked on the outside of the envelope with the title “RFP:

Music Therapy Services (School Year and Extended School Year)

TO BE OPENED BY ADDRESSEE ONLY. Please ensure your organization’s name is included

on the outside of the package. If you are using a commercial delivery company that requires the

use of their shipping package or envelope, your proposal must be placed within a second sealed

package labeled as detailed above. This will ensure you proposal is not prematurely opened.

2. Original proposal with two copies are to be mailed or delivered to: City School District of

Albany, 1 Academy Park, Albany, NY 12207, Attn: Purchasing Agent; to arrive no later

than the closing date and time specified in the timeline provided herein. Any received

after that time will not be opened, and will be returned only upon request by, and at the

expense of, the responder(s). The responder(s) will assume total responsibility for

delivery of their proposal on time at the place specified, whether sent by mail or delivered

in person.

3. Telephone, facsimile, or telegraphic proposals are not acceptable. Unless otherwise

specified, submission by email is not permitted.

4. To assist any and all vendors in obtaining a clear understanding of the requirements of

this proposal, vendors may present clarifying questions. Questions regarding this

proposal must be submitted in writing via email to jmonroe@albany.k12.ny.us by

5/15/26 at 2:00 pm. Responders must also provide in writing one working email address

of where the District should direct its response to any questions. The District is not

responsible for non-working email addresses. District responses will also be shared with

other potential proposers if they are known to the District.

Commodity Codes

• NAICS 621340Offices of Physical, Occupational and Speech Therapists, and Audiologists

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