Project Information

Bid Title

On-Call Special Inspection & Testing - Request for Proposals

Issuing Agency

San Lorenzo Valley Water District

Location

California

Published Date

Mar 6, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

On-Call Special Inspection & Testing - Request for Proposals [Due 3/26]

• RFP - On-Call Special Inspection and Testing
  • Highland Tank Plans
  • Highland Tank Specifications
  • Redwood Park Tank Plans
  • Echo Tank Plans
  • Redwood Park & Echo Tanks Specifications
  • Districts Professional Services Agreement Template

Attachment Preview

REQUEST FOR QUALIFICATIONS

TO PROVIDE:

SPECIAL INSPECTION AND TESTING SERVICES

TO THE

SAN LORENZO VALLEY WATER DISTRICT

PROJECT TITLE:

ON-CALL SPECIAL INSPECTION AND TESTING

February 2026

San Lorenzo Valley Water District

13060 Highway 9

Boulder Creek, CA 95006

(831) 338-2153

I. INTRODUCTION

San Lorenzo Valley Water District (SLVWD or District) is a rural/urban water supplier to

approximately 23,700 customers in Santa Cruz County, California. The District’s legal boundaries

encompass approximately 62 square miles, including a service area of approximately 26 square miles

stretching from Scotts Valley to Boulder Creek.

The District’s scheduled Capital Improvement Projects include new underground pipelines, new water

storage tanks, soldier pile retaining walls with horizontal tie-backs, rehabilitation of existing water

storage tanks, new masonry pump stations, rehabilitation of existing pump stations & pipeline

installations on new bridges by Caltrans & the County of Santa Cruz.

II. PROJECT SCOPE OF SERVICES

The San Lorenzo Valley Water District is soliciting proposals to provide On-Call Special Inspection and

Testing services for a period of 3 years. Qualified firms, at a minimum, are expected to be able to provide

specialty inspection/testing in the disciplines below. An approximate yearly frequency is provided, but

please note this value is an estimate for reference purposes and does not constitute a minimum or

maximum frequency. The selected firm shall be expected to promptly provide services within 2 business

days of receiving notice from the District, though advanced notice will be provided when available.

- Compaction Testing (trenches, roads, foundations)

o 50 tests/year

- Concrete Strength Testing (cylinder samples)

o 5 tests/year

- Welding Inspection (continuous and periodic)

o 4 tests/year

- Pervious Concrete Testing (infiltration rate)

o 1 test/year

- Ground Anchor Pull Testing (for certain retaining walls)

o 2 tests/year

- Pre-Cast Lagging (for certain retaining walls)

o 1 test/year

- Masonry Inspection (for CMU buildings, namely pump stations)

o 3 tests/year

- Epoxy Anchor Inspection

o 2 tests/year

The selected consultant will be expected to review project plans to provide the expected type and

amount of required tests and inspections. Such estimates shall be the basis for a project specific Not-To-

Exceed (NTE) value. All work shall be billed hourly to each specific project.

Project plans for three upcoming 2026 construction projects (Highland Tank, Redwood Park Tank, and

Echo Tank) are included as appendices to this Request for Qualifications. Consultants shall review and

provide an inspection list with an estimated Not-To-Exceed value for each project. (See Proposal

Requirements Item 6)

Deliverables may include some or all of the following, depending on the project:

1. Testing and Inspection Reports

2. Site Visits

3. Engineering Plan Review

4. Special Inspection Final Letter / Statement of Special Inspection

The Consultant shall provide internal quality control and quality assurance procedures. Any

subconsultants employed by the Consultant shall be managed by the Consultant.

III. SPECIAL CONDITIONS

All SLVWD projects must comply with prevailing wage (per California DIR requirements).

Work hours on SLVWD projects are limited to 8AM-5PM.

IV. PROPOSAL REQUIREMENTS

Statement of Qualifications must be clear, succinct, and not exceed 17 pages, excluding cover

letter and resumes, on 8.5 x 11-inch paper of no less than 12-point font. Responses must follow

the format outlined herein. SLVWD may reject as non-responsive, at its sole discretion, any

proposal or part thereof that is incomplete, inadequate in its response, or departs in any

substantive way from the required format. Proposal responses shall be organized in the following

manner.

1. Cover Letter/Letter of Intent (1-page maximum)

2. Scope of Work, Project Understanding, and Schedule (2-page maximum)

 A statement concerning the ability of the firm to perform the services within a timely

manner.

 A detailed explanation of how your firm would approach the work. It may include a

description of tasks, products, milestones, and timetables. Deliverable descriptions should

fully discuss the steps to be followed in carrying out the work. Sufficient detail should be

presented to show a clear understanding of the work and the proposed approach, including

for the three upcoming projects.

3. Identification of Prime Consultant (2-page maximum)

 Legal name and address of the company.

 Legal form of company (partnership, corporation).

 If company is wholly owned subsidiary of a "parent company," identify the "parent

company."

 Name, title, address and telephone number of person to contact concerning the Submittal.

 Project team and the discipline/job title of each team member. (Resumes of project staff will

not be considered as part of the total page count maximum)

 Provide a general description of your firm’s background and project qualifications, including

years of business, any past bankruptcy filings, and identify any contract or subcontract by the

firm which has been terminated, in default, or had claims made against it that resulted in

litigation or arbitration in the last five years.

4. Experience with Similar Kinds of Work (5-page maximum)

 Previous relevant project experience, including:

i) Lead agency, contact name, and phone number

ii) Project size and description

iii) Project budget and total value of completed project

iv) Budgeted project schedule and total time to completion

5. Identification of Sub Consultants, if any (2-page maximum)

 Legal name and address of the company.

 Name, title, address and telephone number of prime contact.

 Provide a general description of subconsultant’s background and project. qualifications,

including years of business, any past bankruptcy filings, and identify any agreement or

contract by the firm which has been terminated, in default, or had claims made against it that

resulted in litigation or arbitration in the last five years.

6. Project-Specific Inspection/Testing and NTE Estimates (3-page maximum)

 For each of the three attached projects, Consultant shall provide:

i) A list of required inspections/testing to be performed

ii) An estimated NTE value encompassing all anticipated inspections/testing

7. Compensation Schedule (2-page maximum)

 Consultant shall identify, for each testing/inspection discipline, an hourly rate for all staff

(including sub-consultants).

Note that the proposal and compensation schedule are anticipated to become an attachment

to the contract between the Consultant and the District.

V. CONSULTANT SELECTION

Failure to meet the requirements of this RFP will be cause for eliminating the applicant from

further consideration. Based on the District’s evaluation, the firms that meet the requirements of

this RFP will be ranked. The following weighted criteria will be used to evaluate the Proposals

provided in response to this request:

EVALUATION CRITERIA

Understanding of Scope of Work Requested

Experience with Similar Kinds of Work

Proposed Compensation Schedule and Project Estimates

Quality of Staff Assigned to Project

Firm’s Local Experience

TOTAL:

Weight

15%

20%

50%

10%

5%

100%

VI. SELECTION PROCESS

It is anticipated that the District will enter into an agreement with the highest-ranking firm.

However, the District reserves the right to consider other factors such as overall cost and may

select any qualified applicant, regardless of the assigned rank. The District will enter into

negotiations with the selected firm. If the District is not able to negotiate an agreement that is

fair and reasonable in the District’s sole discretion, it reserves the right to select an alternate

firm. The selected firm must enter into a written agreement using the District’s standard

Professional Services Agreement which is found as Appendix. Negotiations will cover: scope of

work, agreement terms and conditions, office arrangements, attendance requirements and the

proposed fee schedule.

VII. SELECTION SCHEDULE

The District anticipates that the process for selection of firm and awarding of the contract will be

according to the following tentative schedule:

Proposal Due Date

Board of Directors Approval

March 26, 2026

April 2, 2026

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541380Testing Laboratories

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