Project Information

Bid Title

HVAC Maintenance Services for County Facilities Bid Number: #25-14

Issuing Agency

Butts County

Location

Georgia

Published Date

Jun 11, 2025

Closing Date

Jul 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BUTTS COUNTY BOARD OF COMMISSIONERS
INVITATION TO BID

HVAC Maintenance Services for County Facilities
Bid Number: #25-14

Butts County Board of Commissioners
625 West Third Street, Suite 4
Jackson, Georgia 30233

INVITATION TO BID
Bid Number: #25-14
HVAC Maintenance Services for County Facilities

Butts County Board of Commissioners is soliciting competitively sealed bids from qualified vendors to provide HVAC Repair and Maintenance Services for County Facilities (herein "services") to various Butts County Government locations in accordance with the specifications, terms and conditions outlined in the Scope of Work.

All bids should be typed or submitted in ink and returned in a sealed envelope marked on the outside with the ITB# and Company Name. Bids will be received until 2:00 p.m. on July 24, 2025, at the Butts County Administration Office, Suite 4, 625 West Third Street, Jackson, Georgia 30233, attention Procurement Coordinator. Any bid received after this date and time will not be accepted and will be returned unopened. Bids will be publicly opened and read at 2:00 P.M on July 24, 2025.

There is no mandatory pre-bid conference scheduled.

Questions regarding proposals should be directed to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org no later than July 1, 2025, at 2:00 p.m. Any exceptions to the proposal specifications and/or terms and conditions should be addressed during this phase. These requests will be answered in an addendum if such information is necessary so that all potential bidders will have the information. Deadline for the first addendum, if required, will be posted on the Butts County website: https://buttscountyga.com/requests-for-bids-proposals-or-qualifications by 4:00 p.m. on July 3, 2025. The posting of additional addenda may be required, and it is the responsibility of the bidder to ensure that they review the County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included form) with their solicitation. Bidders should not expect to be individually notified by Butts County.

The written bid documents supersede any verbal or written prior communications between the parties. Butts County reserves the right to reject any or all bids, to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in its entirety. Butts County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion. The County is not bound to accept the lowest bid but will evaluate every bid proposal to determine which bid is most advantageous for the county.

For the full document: ITB #25-14 HVAC
Appendix A: HVAC Asset List

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 561210Facilities Support Services

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