Project Information

Bid Title

CNP Produce 2026

Issuing Agency

Boaz City Schools

Location

Alabama

Published Date

Jun 23, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CNP Produce 2026

Attachment Preview

Brandy Tarvin,

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Bid: #006-2026/2027

June 9, 2026

Dear Sir or Madam:

Sealed proposals will be received by the Boaz City Schools Child Nutrition Program until 9 AM. Thursday,

June 25, 2026, at which time they will be publicly opened and read for the furnishing of produce for Boaz

City Schools for the Fall Semester of the 2026/2027 school year. Any bid received after 9 a.m. will not be

opened. Please return your bid in a sealed envelope to the following address: Brandy Tarvin, Child

Nutrition Program Director, Boaz City Schools, 126 Newt Parker Drive, Boaz, AL, 35957. Please

clearly mark envelope: BID # 006-2026-2027, Child Nutrition Produce Fall Semester 2026 Bid.

The specifications and bid information attached should be read carefully. Estimated usage of each item is

noted on the bid proposal form. Prices should be extended and totaled to arrive at the “Total Bid” price.

All bidders must respond on the enclosed Bid Proposal Form, properly executed. No other response will

be acceptable. The immigration packet must be completed and returned at the time of the bid opening in

order to be awarded the bid.

Boaz City Schools reserves the right to reject any and/or all bids and to waive informalities in awarding this

bid to the lowest responsible bidder. If you have any questions concerning this bid, please contact Mrs.

Brandy Tarvin, CNP Director at (256) 593-8180.

Sincerely,

Brandy Tarvin, RD, LD, SNS

Child Nutrition Program Director

Attachments

www.boazk12.org

BOAZ CITY SCHOOLS

CHILD NUTRITION PROGRAM

PRODUCE BID

June 9, 2026

Bid: #006-2026/2027

BIDDERS ARE REQUESTED TO RETAIN THESE INSTRUCTIONS, CONDITIONS, AND

SPECIFICATIONS FOR FUTURE REFERENCE.

I. GENERAL INFORMATION

A. All bidders must use our form for submitting their bid.

B. All bids must be sealed and marked – CNP Produce Bid #006-2026/2027. Late bids will not

be opened.

C. Bids will not include State Sales Tax or Federal Excise Taxes.

D. Records showing successful bidder(s) and prices quoted will be placed on file and may be

examined upon request. If contract is awarded to someone other than lowest bidder, a note of

explanation will appear in the bid file.

E. A bid by a supplier should be submitted to provide products for all BCS schools: Boaz

Elementary, Corley Elementary, Boaz Intermediate, Boaz Middle and Boaz High Schools.

F. If a bidder finds discrepancies in or omissions from the bidding document,

or if in doubt as to the meaning, clarification should be requested by

calling Mrs. Brandy Tarvin, CNP Director. Telephone: (256) 593-8180.

G. Additional deliveries will be required for the summer feeding program as needed.

H. The Board reserves the right to extend the bid per semester. The bid could be renewed each

semester for an additional 5 semesters after the initial contract period. For the purposes of this

bid, the “fall semester” will be defined as period of August 1 to December 31 and the “spring

semester” will be defined as period of January 1 to July 31 of each school year.

I. The attached immigration packet must be completed and returned at the time of the bid

opening. The immigration packet must be completed and returned at the time of the bid

opening in order to be awarded the bid.

J. It is the intent of Boaz City Schools to strictly adhere to the USDA “Buy American” Provision.

The Buy American Provision of the National School Lunch Act requires that we purchase and

use only domestic product. Exceptions to the Buy American provision are very limited but an

alternative or exception may be approved upon request. The request must include the reason

for the exception: (1) The food or food product is not produced or manufactured in the United

States in sufficient and reasonably available quantities of satisfactory quality or (2) Competitive

bids reveal the cost of the United States food or food product is significantly higher than the

non-domestic product. (a) Price of the original domestic food product as bid has increase

significantly above the Agricultural Marketing Services (AMS) and/or Consumer

Price Index (CPI); and (b) The non-domestic product meets the required specifications of the

domestic product. Vendor must provide written documentation to system (CNP

Director/Assistant) prior to delivery if items are not American grown and list country of origin.

If no documentation is provided prior to delivery, system reserves the right to return the

product. Vendors should provide market news reports from AMS or the CPI to document

requested exceptions.

BID #006-2026/2027

PAGE 2

II. DISQUALIFICATION OF BIDS

Bids may be disqualified before awarding of the bid for any of the following reasons:

1. Failure to mark the envelope as required.

2. Failure to sign the bid document.

3. Failure to include requested information or other details of the bid.

4. Excessive errors in calculating prices and totals.

5. Failure to sign and include Debarment and Suspension certificate.

Boaz City Schools reserves the right to reject any and/or all bids or any part thereof; to waive

technicalities or informalities; and to award the contract to other than the low bidder, if cause can

be documented.

III. METHOD OF AWARD

A. The intention of Boaz City Schools is to award the bid to meet the best interest of the school

district.

B. The policy of Boaz City Schools is not to purchase on the basis of low bid only. Quality of

product, conformity with specifications, purpose for which required, terms of delivery, past

service, and experience are among the factors that may be considered in determining the

responsible bidder. The ability to provide Alabama grown products will also be considered.

C. In the event the low responsible bidder refuses to accept the entire requirements without

deviation, this vendor’s bid will be considered unacceptable.

D. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.

E. Bidder must make proposal strictly in accordance with the requirements and

specifications and on proposal form provided; otherwise, the bid will not be considered.

IV. CONTRACT PERIOD

A. This bid contract consists of the attached letter, instructions, specifications, and Bid Proposal

Forms.

B. This bid contract shall be in effect from August 1, 2026 through December 31, 2026.

C. The Board reserves the right to extend the bid for an additional semester up to a maximum of

5 additional semesters.

V. PRICING

A. Prices quoted must remain firm for the entire period of contract. Prices to be effective upon

award of bid. “Act of God” pricing shall be based on the USDA Market Price Report and

shall not extend over 4 weeks.

B. If the successful bidder receives discount on volume purchased or special discounts, this price

is to be reflected to Boaz City Schools.

C. These bid prices are to be extended to any legitimate school organization.

D. Please note the items may be purchased in split cases. Please include delivery cost in your price.

Estimated usage for the system is listed for a month. The system reserves

BID #006-2026/2027

PAGE 3

the right to increase or decrease usage amounts as needed. Items that have not been purchased in

the past are designated as “new” and have an estimated usage amount.

VI. QUANTITY/QUALITY

A. The quantities of items specified herein to be purchased are estimated and are for bidding

purposes only. Quantities may vary. The fact that actual quantities for the ensuing semester

cannot be determined will not relieve Boaz City Schools of its obligation to order from the

successful bidder all products which, in the judgment of the Director of the Child Nutrition

Program, may be needed for the contract period, and shall not in any case relieve the

successful bidder of his obligation to fill all orders for these products during the contract

period.

B. Quantities which are not ordered prior to the expiration of the period specified or termination

of the contract shall stand automatically canceled.

C. Boaz City Schools reserves the right to make periodic quality and quantity inspections of

vendor facilities and delivery truck by means determined by the Board.

D. Produce shall be U.S. #1 commercial, unless otherwise stated on item list. All items shall be

packed to the Standard for the USDA Grade or Size as specified in the bid. The system also

reserves the right to terminate the contract before the end of the contract term if the product or

the service does not meet the needs of the system.

VII. ORDERS

A. Orders will be placed weekly online by CNP managers.

B. Only the items listed on this bid can be ordered by the CNP managers. Any

exception must be approved by the Director of the Child Nutrition Program prior to

the purchase. Boaz City Schools will not assume payment for any unapproved item.

VIII.

DELIVERIES

Specifications below are for Boaz City Schools:

A. Regular deliveries should be made on Mondays each week unless the schools are not in

session and then deliveries should then be made on Tuesday. Deliveries must be made

between 6:30 AM and 1:00 PM. Orders will be made weekly.

B. For safety purposes, delivery personnel should be identifiable as employee of bidder

including uniform and picture ID badge. Vendor and vendor employees are to adhere to all

applicable school district regulations while on the property of Boaz City Schools, including

no smoking, no weapons and drug free policies.

C. The delivery person will contact each school manager previous to the regularly

scheduled delivery time if a delivery must be late or off the regular schedule.

D. A schedule for delivery will be developed with the successful bidder that meets the

requirements of the school program. Repeated failure to follow the delivery schedule as

developed will result in termination of contract.

E. Any substitution for items is to be pre-approved by manager or CNP Director

prior to delivery.

F. Deliveries are to be made to four of the Boaz City Schools: Boaz Elementary School, Boaz

Intermediate School, Boaz High School and Boaz Middle School. Summer deliveries will be

made to Boaz Intermediate (or to another BCS school should location be changed) during the

month of June as needed for our four weeks summer feeding program. Summer deliveries

should be made on Mondays between 6:30 AM and 1:00 PM.

BID #006-2026/2027

PAGE 4

G. Delivery trucks will be suitable for produce delivery as per health department regulations and

are subject to inspection by Boaz City Schools personnel. Delivery personnel will meet health

department regulations regarding cleanliness requirements for deliveries to food

establishments.

IX. BACKORDERS/CANCELLATIONS/SUBSTITUTIONS

A. Items temporarily out of stock shall be a minimum. When this occurs, mark “OUT” on the

delivery ticket, and DO NOT BACK ORDER.

B. No item in the bid is to be canceled without the prior consent of the Director of Child

Nutrition Program.

C. No substitutions on items, brands, grades, etc. are to be made by the vendor without the prior

consent of the Director of Child Nutrition Program. Any substitutions made without prior

consent will be considered grounds for cancellation of this bid.

D. The vendor is not to request authority to substitute unless the quality of the item to be

substituted is equal to or higher than that originally requested.

X. DEFAULT

If at any time the vendor makes a delivery that is not in accordance with the instructions,

conditions, and specifications set forth by Boaz City Schools without the consent of said Board of

Education, such delivery will constitute grounds for the cancellation of the contract and/or the

removal of this vendor from Boaz City Schools mailing list for not less than one (1) year.

XI. BILLING

A. At the time of delivery to the schools, two (2) copies of the vendor’s invoice shall be

left with the CNP manager. The copies left with the manager cannot be changed.

The vendor shall post his records to agree with the invoice left with the CNP

manager.

B. In the event of errors, a credit or debit (as the case may be) is to be issued against the

invoice as it was presented to the CNP manager. The credit or debit shall show

the original invoice number, date and error being corrected on the face of said credit

or debit.

C. Statements shall be figured on the last working day of the month.

D. Payment of Child Nutrition Program invoices will be made monthly.

E. At the end of the contract period, the vendor will provide Boaz City Schools a “Composite

Report of Purchases” by item. This composite is due to Boaz City Schools ten (10) days

following the end of the school term.

F. The intent of the Board of Education is to pay invoices monthly.

Therefore, the successful bidder must furnish a daily invoice of delivery including the

following information:

Date of delivery

Invoice or ticket number

Name of school

Quantity purchased

Extended totals

Commodity Codes

• NAICS 311991Perishable Prepared Food Manufacturing
• NAICS 424480Fresh Fruit and Vegetable Merchant Wholesalers

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