Project Information

Bid Title

Judicial Complex Building Repairs

Issuing Agency

Lowndes County

Location

Georgia

Published Date

Feb 3, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Judicial Complex Building Repairs
Category:	Purchasing
Status:	Open

Description: Information attached. Publication Date/Time: 2/3/2026 3:00 PM Publication Information: Valdosta Daily Times Closing Date/Time: 2/24/2026 10:00 AM Pre-bid Meeting: 02/12/2026@10am Contact Person: Amy Woods at amy.woods@lowndescounty.com Plan & Spec Available: Pre-bid meeting at meeting in the Multi-purpose meeting room on the 2nd floor. Related Documents: Judicial Complex Building Repairs

Attachment Preview

INVITATION TO BID

ON REPAIRS TO THE

JUDICIAL COMPLEX BUILDING

The Lowndes County Board of Commissioners is soliciting competitive sealed bids from

a licensed Contractor for Building repairs for the Lowndes County Judicial Complex

Building located at 327 N Ashley St, Valdosta, GA 31601.

Sealed Bids will be received until 10:00am. EST., on February 24, 2026, at the

Lowndes County Judicial Complex, 327 N. Ashley St., Valdosta, GA 31601. Any bid

received after this date and time will not be accepted. Bids must be returned in a Sealed

envelope marked on the outside with the Bid Name and Company Name submitting the

bid. Bids are legal and binding upon the bidder when submitted.

A Mandatory pre-bid walkthrough on February 12, 2026 at 10amEST at the

Lowndes County Judicial Complex, 2nd Floor Multi-Purpose Room. No exceptions. Any

and all questions regarding specifications will be addressed at the meeting. Answers will

either be given at the meeting or by addendum to all vendors who attended the meeting.

Lowndes County reserves the right to reject any or all bids to waive technicalities and to

make an award deemed in its best interest.

Business License: include proof of a valid business license or occupational tax

certificate from Lowndes County. If you don’t have a Business License from Lowndes

County, provide one from the town that you do have one in. If you win the award for this

service, you will have to get one from Lowndes County. You may contact the Lowndes

County business license department at 229-671-2534 for additional information. The

application approval process takes 7-10 business days to complete.

Bids must be signed in ink by a company official who has authorization to commit

company resources.

Bids submitted are not publicly available until after award of the Lowndes County Board

of Commissioners. All bids and supporting materials as well as correspondence relating

to this document become property of Lowndes County when received. Any proprietary

information contained in the bid should be so indicated. However, a general indication

that the entire content, or a major portion, of the bid is proprietary will not be honored.

Successful vendor is required within ten (10) days of the notice of Award to provide the

Certificate of Insurance as specified in the proposal document.

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The purpose of this request is to solicit bids from qualified companies for repairs to the

building due to structural damage from Hurricane Helene.

SCOPE OF WORK

The work to be performed under this agreement shall consist of all damages to the Roof

and the windows on the 5th Floor.

Repairs include:

1. Gutter Replacement and caulking.

2. Hip and Ridge Trim repairs.

3. Window sealing.

Vendors will need to:

1. Be responsible for obtaining all permits and inspections to complete the work

from the City of Valdosta.

2. Submit a timeframe for the completing the repairs.

3. All work shall be done during non-regular business hours and/or on weekends.

4. Provide their own lift.

5. Clean the site daily.

GENERAL

A Post-Award Conference will be scheduled as soon as practical after the award of the

proposal. The Contractor shall attend the conference along with the prospective job

superintendent. A proposed progress schedule in a form satisfactory to the Public Works

Director, Robin Cumbus, shall be submitted. The work should be scheduled in such a

manner as to complete the required repairs to the facility. A bidder’s failure to

demonstrate the ability to proceed as required may result in the award to the next

qualified bidder as deemed in the County’s best interest. The Contractor shall also

provide at least two (2) local telephone numbers which may be used to contact the

Contractor or his authorized representative in the event of an emergency after normal

business hours.

Termination For Cause: The County may terminate this Agreement for cause upon ten

(10) days prior written notice to the contractor of the contractor’s default in the

performance of any terms of this Agreement. Such termination shall be without prejudice

to any of the county’s rights or remedies provided by law.

Termination For Convenience: The County may terminate this Agreement for its

convenience at any time by written notice to the Contractor. In the event of the County’s

termination of this Agreement for convenience, the Contractor will be paid for those

services actually performed. Partially completed performance of the Agreement will be

compensated based upon a signed statement of completion to be submitted by the

Contractor which shall itemize each element of performance.

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QUALIFICATIONS – EQUIPMENT & PERSONNEL

Bidders will only be considered from experienced and well-equipped Contractors

engaged in work of this type and magnitude. Bidders will be required to submit evidence

setting forth qualifications which entitle him to consideration as a responsible Contractor.

The Contractor shall comply with all OSHA regulations applicable to the work. The

contractor’s employees shall wear all OSHA required safety equipment while working on

County property; including, but not limited to, approved safety helmets, safety glasses,

safety toed shoes, reflective and fluorescent traffic safety vests, etc.

The Public Works Director shall have the right to suspend any and all work if, in her

opinion, the work is not being conducted in a safe manner. Failure to comply with

mandated safety regulations shall result in a meeting to discuss and rectify these

problems. Repeated or flagrant safety violations may constitute grounds for contract

termination.

EXECUTION OF THE WORK

Safety Precautions: The Contractor shall be solely responsible for pedestrian and

vehicular safety and control within the work site and shall take the necessary precautions

to protect its employees and the general public. Whenever possible, the contractor shall

park on side streets and not on major thoroughfares during the performance of his work.

In instances where the Contractor (through operations/employees) causes damage to

property or persons the Contractor shall provided the County with a name and contact

telephone number and fax of a designated person to whom to make a claim for damages.

The Contractor will conduct all investigations of claims for damages.

Supervision: Any alterations or modifications of the work performed under the

agreement shall be made only by written agreement between the Contractor and the

County authorized representatives and shall be made prior to commencement of the

altered or modified work. No claims for any extra work or materials will be allowed

unless covered by written agreement.

Work Crew Supervision: The contractor shall provide qualified supervision of each

crew at all times while working under the agreement. The individual who has been so

authorized shall be experienced in the type of work being performed and is to be fully

capable of managing, directing and coordinating the work; of reading and understanding

the agreement; and of receiving and carrying out directions from the Maintenance

Director. Failure of the supervisor to act on said directives shall be sufficient cause to

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give notice that the contractor is in default of the contract unless such directives would

create personal injury or a safety hazard.

Inspection: The Maintenance Director will inspect the Work done under this agreement,

and he is also hereby authorized and empowered to reject and refuse all work, and the

methods of application or any part thereof, in fulfillment of the proposal, that does not

comply in kind, quality, quantity, time or place with the proposal documents.

Working Hours: The contractor’s operations may be restricted due to rental activity at

this facility.

Protection and Restoration of Property: The contractor shall be responsible for the

protection from his activities of all public and private property an and adjacent to the

Work, and shall use every reasonable precaution necessary to prevent damage to culvert

pipes, conduits, and any other underground structures; and to poles, wires, cables and

other above ground structures and utilities.

The Contractor shall be responsible for all damage or injury to property of any character

resulting from any act, omission, negligence, or misconduct in the prosecution of the

work. When any direct or indirect damage or injury is done to private or public property

by or on account of any act, omission, negligence or misconduct in the execution of the

Work, the Contractor shall either restore at his own expense such property to a condition

similar or equal to that existing before such damage or injury occurred; or shall make

good such damage or injury in a manner acceptable to the owner of the damaged property

and the Department.

Time Frame of Project: Contractor will submit a timeframe.

Liquidated Damages: $1,000.00/day after the deadline of the submitted timeframe.

Payment: The Contract shall submit an invoice to the Lowndes County Public Works

Director at the completion of the project. Terms are net 30.

Indemnification: The Contractor shall indemnify and hold harmless the County, Public

Works Director, Facilities Maintenance Superintendent and their representatives, agents

and employees from and against all claims, damages, losses and expenses, including

attorneys’ fees arising out of or resulting from the performance of the Work, provided

that any such claim, damage, loss, or expense is caused in whole or in part by any

negligent act or omission of the Contractor, anyone directly or indirectly employed by

any of them, or anyone for whose acts any of them may be liable, regardless of whether

or not it is caused in part by a party indemnified hereunder.

In any and all claims against the County, Public Works Director, Facilities Maintenance

Superintendent or any of their representatives, agents or employees by any employee of

the Contractor, any directly or indirectly employed by any of them, or anyone for whose

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acts any of them may be liable, the indemnification obligation of the Contractor under

this section shall not be limited in any way by any limitation of the amount or type of

damages, compensation, or benefits payable by or for the Contractor under Workmen’s

Compensation Acts, disability benefit acts, or other employee benefit acts.

Other Contracts: It is understood and agreed that the contractor shall execute his Work

in such manner and in such order as will not interfere with any work in progress and will

permit the Owner to perform other work or to enter into other contracts for work and

materials to be constructed or placed in, on, or about the Work herein described, with the

least interference possible and with complete cooperation whenever it is desirable to

prosecute said work, either simultaneously with the Work under the agreement or

otherwise.

It is agreed that the contractor shall not be entitled to any damages or extra compensation

from the Owner on account of any work performed by the Owner or other contractors

that in any way affects the Work under this agreement, provided that such work of the

Owner and other contractors shall, in the Opinion of the Maintenance Director, be

performed in a proper and expeditious or a necessary manner. The Maintenance Director

shall decide all questions between the contractor hereunder, and the other contractors, and

the order of carrying on the Work shall always be subject to his direction and approval.

If, in the judgment of the Maintenance Director, the joint occupation of the Site of Work

by the Owner and one or more contractors, or by two or more contractors working on

different contracts at the same time actually impedes progress on the Work herein

described, then, upon recommendation of the Maintenance Director, the County may

extend the time for the completion of the Work and in an amount which accords with the

compensates for the delays so caused.

In case the Contractor, by his own acts or the acts of any person or persons in his employ,

shall unnecessarily delay, in the opinion of the Maintenance Director, the work of the

Owner or other contractors, by not properly cooperating with them, or by not according

them sufficient opportunity or facility to perform work as may be specified, the

contractor shall, in that case, pay all costs and expense incurred by such parties due to

any such delays, and hereby authorizes the Owner to deduct the amount of such cost and

expenses from any moneys due or to become due the contractor or under the agreement.

Nothing contained in the paragraph shall, however, relieve said Contractor from any

liability or damage resulting to the Owner on account of such delay or delays.

Suspension of Work: The Director shall have the right to suspend the whole or any part

of the Work to be done hereunder, when in the opinion of the Director the Contractor is

not doing the work in accord with the provision of the Bid documents.

Special Notice: The Contractor shall keep himself fully informed of the conditions

relating to carrying out his work as will not cause any interruption or interference with

any other contractor or the Owner, or infringe upon the rights, safety and convenience of

the Public.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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