Project Information

Bid Title

portable toilet 2026

Issuing Agency

Town of North Kingstown

Location

Rhode Island

Published Date

Feb 2, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

portable toilet 2026

Original Source

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Bid Documents

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Project Description

Bid Number:	portable toilet 2026
Bid Title:	portable toilet 2026
Category:	Purchasing
Status:	Open

Description: Please See Related Documents Publication Date/Time: 2/2/2026 9:00 AM Closing Date/Time: 3/6/2026 10:00 AM Related Documents: portable toilet 2026

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 Fairway Drive

NORTH KINGSTOWN, R.I. 02852-6202

PHONE: (401) 294-3331

FAX: (401) 294-2436

INVITATION FOR BIDS

PORTABLE TOILET RENTALS

TWO (2) YEAR TERMS

*Sealed bids for the above will be accepted at the Town of North Kingstown Municipal Offices,

ATTN: Purchasing/Finance, 100 Fairway Drive, North Kingstown, Rhode Island 02852, and

clearly marked with the name of the item bid, and the date and time of opening, until 10:30am on

Friday, March 6, 2026.

The bids will be publicly opened and read aloud. The Town of North Kingstown will make every

effort to provide a safe environment.

NO BIDS WILL BE ACCEPTED AFTER THE

FRIDAY, MARCH 6, 10:30AM DEADLINE.

All questions are to be submitted in writing via email to: Tim McDavitt,

Purchasing/Finance tmcdavitt@northkingstownri.gov NO LATER than

February 25 ,2026 at 4:00pm in order to post any necessary Addendum in a timely

manner. NO QUESTIONS WILL BE ACCEPTED AFTER FEBRUARY

25,2026.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES AND/OR

BIDNET.COM FOR ANY SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE

ISSUED OR POSTED WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION

DEADLINE.

Specifications may be obtained at the Purchasing Agent’s Office at the address listed above.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with the

Town being named as an additional insured, Worker’s Compensation, with a waiver of subrogation

will be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to

waive any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or

bid opening, provided a request is received three (3) days prior to said meeting by calling 294-

3331, ext. 142.

Purchasing Agent

*PLEASE SUBMIT AN ORIGINAL AND ONE (1)ELECTRONIC COPY-Thumb Drive

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding”, and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

The following factors will be considered in determining the lowest evaluated or responsive bid

price:

▪ Bid Price;

▪ Quality of services previously performed by the vendor for the Town of North Kingstown,

if any;

▪ Services offered;

▪ Meets or exceeds bid specifications;

▪ Early Payment Discount.

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TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of North

Kingstown Municipal Offices, ATTN: Purchasing/Finance, 100 Fairway Drive, North

Kingstown, Rhode Island 02852, and clearly marked with the name of the item bid, and the date

and time of opening. Bids will be received by the Purchasing Agent up to the specified time as

noted on the Invitation to Bid, and publicly opened and read aloud at the specified time.

Proposals submitted for a specified item must not be combined under the same cover with

any other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the time and at the

place prescribed. Proposals received prior to the time of opening will be securely kept unopened.

No responsibility will attach to any officer or person for the premature opening of a proposal not

properly addressed and identified.

Any bid received after the time and date specified shall not be considered, by messenger

or by mail, even if it is determined by the Town that such non-arrival before the time set for

opening was due solely to delay in the mails for which the bidder is not responsible. Conditional

or qualified bids will not be accepted.

ARTICLE 2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must

be filled in, in ink or typewritten, both in words and figures. Erasures or other changes must be

explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against

opening prior to the time set therefore.

The Town may consider any bid not prepared and submitted in accordance with the

provisions hereof and reserves the right to reject any or all proposals in whole or in part, toward

any item, group of items, or total bid; to waive any technical defect or formality in same, or to

accept any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

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ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of

the bidder in preparing the bid confers no right of withdrawal or modifications of their bid after

such bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product or equipment bid on. No bid shall be considered

from bidders who are unable to show that they are normally engaged in purveying the type of

product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details, when

applicable, on the material or service he proposes to furnish in order that the Town may have full

information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

At the time of opening of bids, each bidder will be presumed to have inspected the

Specifications and Contract Documents (including all addenda) which has been sent to the address

given by such bidder. The failure or omission of any bidder to receive or examine any form,

instrument, or document shall in no way relieve any bidder from any obligation in respect to their

bid.

Any exceptions or deviations from the provisions contained in this Specification must be

explained in detail and attached to proposal. If such deviations do not depart from the intent of this

notice and are in the best interest of the Town, the proposal will receive careful consideration.

ARTICLE 7. “OR EQUAL” BIDDING

The Town intends to permit liberal scope in bidding and specifically does not intend to limit

bidding to any one make or model. Whenever a material, article or piece of equipment is identified

by reference to manufacturers' or vendors' names, trade names, catalogue numbers, etc., it is

intended merely to establish a standard; and any proposed material, article, or equipment of other

manufacturers and vendors which will perform adequately the duties imposed by the general

design will be considered equally acceptable provided it is in the opinion of the Town to be of

equal substance and function.

ARTICLE 8. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid Proposal

Form. In the event that there is a discrepancy between unit prices and the extended totals, the unit

prices shall govern. In the event that there is a discrepancy between the price written in words and

written in figures, the prices written in words shall govern.

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The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is awarded

by the Town Council. After award by the Town Council, said prices shall then remain firm for the

duration of the Contract.

ARTICLE 9. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956 General

Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt from

payment of Federal Excise Taxes. The prices bid must be exclusive of taxes and will be so

construed. Exemption certificates will be completed as required by the successful bidder.

ARTICLE 10. CONTRACT PERIOD AND TERM OF AGREEMENT (When Applicable to

Bid)

The contract period is found in the Standard Form of Agreement. If financially

advantageous to the Town of North Kingstown, these contracts may be renewed or extended, from

time to time, when agreed to, in writing, by both parties.

ARTICLE 11. LABOR REGULATIONS (When Applicable to Bid)

The following paragraphs regarding nondiscrimination in employment shall be included and

become part of these specifications:

a. Contractors shall comply with the provisions of the General Laws of Rhode Island and

attention is called to Title 37, Chapter 13, Section 1-16, relative to the payment of wages,

obligations, and charges by Contractors on public works projects.

b. Non-resident Contractors are subject to Section 44-1-6 of the Rhode Island General Laws,

as amended. (OUT OF STATE CONTRACTORS.)

c. The successful bidder will be required to comply with the Davis-Bacon Act (40USC 2 to a-

7) as supplemented by Department of Labor regulations (29CFR Part 5).

d. The successful bidder will be required to comply with the Contract Works Hours and Safety

Standards Act (40 USC 327-330) as supplemented by Dept. of Labor Regulations (29CFR,

Part 5).

e. The successful bidder will be required to comply with Executive Order 11246, entitled

Equal Employment Opportunity, as amended, and as supplemented in Department of Labor

regulations (41 CFR Part 60).

f. The successful bidder will be required to comply with the Copeland “Anti-Kickback” Act

(18 USC 874) as supplemented in Department of Labor regulations (29 CFR, Part 3).

g. The successful bidder will be required to comply with the Safety and Health regulations (29

CFR, Part 1926, and all subsequent amendments) as promulgated by the Department of

Labor.

h. The successful bidder will be required to comply with Title VI of the Civil Rights Act of

1964 (P.L. 88-352).

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Commodity Codes

• NAICS 562991Septic Tank and Related Services

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