Project Information

Bid Title

Download the updated Community Based Services RFP

Issuing Agency

Mississippi Department of Child Protection Services (MDCPS)

Location

Mississippi

Published Date

Apr 8, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Download the updated Community Based Services RFP

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ANDREA SANDERS

COMMISSIONER

REQUEST FOR PROPOSALS (RFP)

COMMUNITY BASED SERVICES

RFP#2026CBSPI

Issue Date: Friday, April 3, 2026

CLOSING LOCATION

Mississippi Department of Child Protection Services

750 North State Street

Jackson, Mississippi 39202

CONTACT

Justin Stepp, RFP Coordinator

601-359-4368

contracts@mdcps.ms.gov

CLOSING DATE AND TIME

Proposals must be received by Monday, May 4, 2026 by 12:00 P.M., CT

MDCPS WELCOMES THE PARTICIPATION OF MINORITY

BUSINESSES

RFP#2026CBSPI

1

TABLE OF CONTENTS

SECTION 1: REQUEST FOR PROPOSAL (RFP) PROCESS OVERVIEW......................................................3

SECTION 2: PROGRAM INFORMATION........................................................................................................ 8

2.1

Purpose.......................................................................................................................................... 9

2.2

Scope of Services......................................................................................................................... 15

SECTION 3: MINIMUM CERTIFICATIONS .............................................................................................. 20

SECTION 4: PROPOSAL FORMAT ............................................................................................................ 21

4.1

Written Proposals Shall Contain the Following Minimum Information: ........................................ 21

4.2

Evaluation Procedure ................................................................................................................... 24

4.2.1 Step One:..................................................................................................................................... 24

4.2.1.1

Responsive Respondent ........................................................................................................... 24

4.2.1.2

Responsible Respondent .......................................................................................................... 24

4.2.2 Step Two: .................................................................................................................................... 25

4.2.2.1

Relevant Experience and Expertise (10 point maximum) ......................................................... 25

4.2.2.2

Service Goals and Objectives (10 point maximum) .................................................................. 25

4.2.2.3

Program Approach (15 point maximum).................................................................................. 26

4.2.2.4

Management Plan (10 point maximum) ................................................................................... 26

4.2.2.5

Service Coordination/Collaboration (10 point maximum) ........................................................ 26

4.2.2.6

Timetable (10 point maximum)................................................................................................ 27

4.2.2.7

Budget Narrative (35 point maximum)..................................................................................... 27

4.4 Nonconforming Terms and Conditions......................................................................................... 30

4.5 Informalities and Irregularities ..................................................................................................... 30

4.6 Conditioning Proposal Upon Other Awards.................................................................................. 30

4.7 Award.......................................................................................................................................... 30

4.7.1 Notice of Intent to Award ............................................................................................................ 30

4.7.2 Notice of Subgrant Agreement ..................................................................................................... 31

SECTION 5: POST AWARD INFORMATION ............................................................................................ 31

5.1 Post-Award Vendor Debriefing.................................................................................................... 31

5.2 Required Subgrant Terms and Conditions .................................................................................... 31

5.3 MDCPS Website ......................................................................................................................... 31

5.4 Attachments................................................................................................................................. 31

5.5 MDCPS Rights Reserved............................................................................................................. 32

5.6 Legal Requirements ..................................................................................................................... 32

RFP#2026CBSPI

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SECTION 1: REQUEST FOR PROPOSAL (RFP) PROCESS OVERVIEW

1.1 Proposal Acceptance Period

Respondents shall submit one (1) original, signed proposal, and one (1) electronic copy

on USB flash drive in a sealed envelope or package to the following (mailed or hand-

delivered), no later than the time and date specified for receipt of proposals:

MDCPS Contracts & Procurement

RFP No. - Community Based Services

750 North State Street

Jackson, Mississippi 39202

NOTE: MDCPS will NOT accept proposals submitted via either electronic mail or

facsimile.

1.1.1

Timely submission is the responsibility of the respondent. Proposals received after the specified

Proposal Submission Deadline described herein shall be rejected. Any Proposal

received later than 12:00PM CT on Monday May 4, 2026, will be declared non-

responsive and not eligible for consideration for possible award of a subgrant.

MDCPS will entertain any exceptions to this hard deadline. The envelope or package

shall be marked with the Proposal opening date and time, and the number of the RFP.

The time and date of receipt shall be indicated on the envelope or package by

MDCPS staff. Modifications or additions to any portion of the procurement

document may be cause for rejection of the Proposal. MDCPS reserves the right to

decide on a case-by-case basis whether to reject a proposal with modifications or

additions as non-responsive. As a precondition to proposal acceptance, the MDCPS

may request the respondent to withdraw or modify those portions of the proposal

deemed non-responsive that do not affect quality, quantity, price, or delivery of the

service.

Timeline

Request for Proposals Issue Date:

Deadline for Written Questions and

Requests for Clarification to MDCPS

Anticipated Posting of Answers to

Questions and Requests for Clarifications:

Proposal Submission Deadline:

Proposal Opening:

Anticipated Notice of Intent to Award:

Friday, April 3, 2026

Wednesday, April 15, 2026

Thursday, April 16, 2026

Monday, May 4, 2026

Tuesday, May 5, 2026

Friday, May 15, 2026

Anticipated Period of Performance

June 1, 2026 – September 30, 2029

Note: MDCPS reserves the right to adjust this schedule as it deems necessary. MDCPS may

post Answers to Questions or the Notice of Intent to Award on dates other than those

RFP#2026CBSPI

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stated above without amendment to this RFP. The initial contract term is determined

by MDCPS, but MDCPS may change the dates of the initial contract term without

amendment to this RFP if the date changes are necessary because of the procurement

schedule. No other dates shall be changed unless a written amendment is issued.

MDCPS also has the right to reject any and all proposals during any step of the

procurement or awarding process (even after negotiations have begun).

1.1.2

Rejection of Proposals

Proposals which do not conform to the requirements set forth in this RFP may

be rejected by MDCPS. Proposals may be rejected for reasons which include,

but are not limited to the following:

A. The proposal contains unauthorized amendments to the

requirements of the RFP.

B. The proposal fails to include provisions as designated in the RFP.

C. The proposal is conditional.

D. The proposal is incomplete or contains irregularities which make

the proposal indefinite or ambiguous.

E. The proposal is received late. Late proposals will be retained

unopened in the procurement file.

F. The proposal is not signed by an authorized representative of the

party.

G. The proposal contains false or misleading statements or references.

H. The proposal does not offer to provide all services required by the

RFP.

I. The proposal fails to follow the required format of Sec. 4.3.

1.1.3

Exceptions

Respondents taking exception to any part or section of the solicitation shall

indicate such exceptions on the Proposal Exception Summary Form, attached

to this RFP as Attachment B.

Failure to indicate any exception will be interpreted as the respondent’s intent

to comply fully with the requirements as written. Conditional or qualified

proposals, unless specifically allowed, shall be subject to rejection in whole or

in part.

RFP#2026CBSPI

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1.2 Expenses Incurred in Preparing Offers

The MDCPS accepts no responsibility for any expense incurred by the respondent in

the preparation and presentation of an offer. Such expenses shall be borne exclusively

by the respondent.

1.3 Confidential and Proprietary Information

Should the respondent’s proposal contain any confidential or proprietary information

per Mississippi Code Annotated §§ 25-61-1, et. seq., and 79-23-1 (1972, as amended),

the respondent shall submit a separate redacted PDF copy of the proposal on a separate

USB flash drive. The USB flash drive containing the separate redacted proposal shall

be clearly labeled as “REDACTED COPY.” A redacted copy will be in addition to

the number of required copies as requested in Sec. 1.1 of this RFP.

If a respondent does include a redacted copy of the proposal, the redacted copy will

be considered public record and will be released by MDCPS upon receipt of a Public

Records Request. If the respondent does not include a redacted copy of the proposal,

the entire proposal (including attachments, etc.) will be considered public record and

subject to review by the general public. Requests to review confidential and/or

proprietary information will be handled in accordance with applicable legal

procedures. Failure to clearly redact any proprietary information, trade secrets, or

other confidential commercial/financial information may result in that information

being released in a public records request.

1.4 Registration with Mississippi Secretary of State

By submitting a proposal, the respondent certifies that it is registered to do business

in the State of Mississippi as prescribed by Mississippi law and the Mississippi

Secretary of State or, if not already registered, the respondent hereby certifies that it

will register with the Mississippi Secretary of State within five (5) business days of

being offered an award. Sole proprietors are not required to register with the

Mississippi Secretary of State.

1.5 Debarment

By submitting a proposal, the respondent certifies that it is not currently debarred from

submitting proposals for subgrants issued by any political subdivision or agency of

the State of Mississippi or Federal government and that it is not an agent of a person

or entity that is currently debarred from submitting proposals for contracts issued by

RFP#2026CBSPI

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Commodity Codes

• NAICS 541519Other Computer Related Services

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