Project Information

Bid Title

Banking Services

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Apr 27, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-012-70

Original Source

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Bid Documents

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Project Description

Bid Title:

RFP 26-012-70 Banking Services

Category:

Trustee

Status:

Open

Publish Date:

Monday, April 27, 2026 - 1:30pm

Close Date:

05/27/2026 - 4:00pm

Contact Person:

Sonja Worthy

[X]

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Name/Business Name *

Email Address *

Phone Number *

Bid Title

Redirect URL

Business Hours:

8:00am - 4:30pm

Related Documents:

RFP 26-012-70 Banking Services.pdf

RFP 26-012-70 Proposal Response Cover Sheet.pdf

RFP 26-012-70 Banking Services_min_dept_SCORING file.xlsx

RFP 26-012-70 Attachment G-1_Pricing.xlsx

RFP 26-012-70 Attachment G-2_School Pricing.xlsx

RFP 26-012-70 Attachment H__Department Requirements Detailed Questions.xlsx

Attachment Preview

Shelby County

Tennessee

Lee Harris, Mayor

Request for Proposal

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: Monday, April 27, 2026

Due: Wednesday, May 27, 2026 no later than 4:00, P.M. (Central Standard Time)

RFP # 26-012-70

Banking Services

(Shelby County Trustee)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies to provide Banking Services. Information regarding this formal bid is located on

the County’s website at www.shelbycountytn.gov. At the top of the home page, click on the

dropdown box under “Business”, and click on “Purchasing” and “Bids” to locate the name of the

above-described formal bid. Link: https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to

enter their information only where yellow cells, are on those two (2) yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

No LOSB goal will be applied.

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Shelby County Government

Purchasing Department

2

TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

3

I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and qualified

Vendors to provide Banking Services (the “Goods and/or Services”). This Request for Proposal

(“RFP”) is being released to invite interested and qualified Vendors to prepare and submit proposals in

accordance with instructions provided where the successful proposer(s) will be selected and invited to

enter into a contractual relationship with Shelby County for the Goods and/or Services outlined in this

RFP, and per proposal(s) received.

In this RFP, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are used

interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the Terms of this

bid). They shall become a part of and be included in any contract/purchase order/systems contract

resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service provider

and are only for the purpose of indicating generally the type of work required of said bid. Any

responsible Bidder who considers these specifications to be of a non-competitive nature should

immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide justifications for

ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard Excel file

by all Vendors and submitted as part of your proposal (both Printed and Digital

formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee to

provide the goods and/or perform the Services required. Provide a copy of your current

Shelby County Business License (if the business is located in Shelby County, TN).

2. Must provide active Equal Opportunity Compliance BRN and Vendor number, or your

applications are “in” the EOC system and the Purchasing system for processing (refer to

details outlined below) – please list all your Shelby County active BRN’s.

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Must acknowledge adherence to State of Tennessee Public Chapter No. 436, known as the

“Tennessee Lawful Employment Act” which requires use of E-Verify (effective 1/01/23).

Otherwise, mention you ARE an Independent vendor (Sole Proprietors) with fewer than 35

employees and provide employment eligibility documentation, i.e.:

4

 Valid (unexpired) Tennessee driver's license or photo ID.

 Valid (unexpired) driver's license from another state (subject to strictness, though TN

license is standard).

 U.S. Passport (valid, unexpired).

 Certificate of Birth issued by a U.S. state, jurisdiction, or territory.

 U.S. government-issued certified birth certificate.

 Certificate of Citizenship (N560 or N561).

 Certificate of Naturalization (N550, N570, or N578).

 Valid immigrant registration documentation (e.g., Permanent Resident Card or

 I-766 Employment Authorization Card

5. FORM - Drug-Free Workplace Affidavit must be completed, signed, and notarized with your

bid/proposal – even if less than 5 employees.

6. Must attest to a minimum of ten (10) years of experience providing the goods and/or

performing the services described in this bid.

7. The Bank must be a Federal or State of Tennessee chartered bank with depository facilities

located within Shelby County, TN.

8. The Bank must be an authorized state depository as designated in Tennessee Code Annotated

§ 9-4-107.

9. The Bank must be a direct participant and an originator in the Automated Clearing House

Network.

10. The Bank must confirm that it can provide third-party safekeeping for securities. The County

will hold all securities in third-party safekeeping; all custodial systems and records must

reflect that securities and cash held by the Bank (as custodian for the County) are held in the

name of the Shelby County Trustee for the County.

11. The Bank must provide a disaster recovery plan that will provide continuous delivery of

services under the contract.

12. The Bank must provide a copy of the letter of the acknowledgement from the Tennessee State

Collateral Pool confirming the Bank’s membership status. If selected, the Bank must remain

an active member during the entire contract period.

13. The Bank must confirm that it will abide by Tennessee Code Annotated § 5-8-201 as

amended, regarding collateralization of county deposits.

14. The Bank must meet current industry standards for Check 21 quality and format, as adopted

by the American Standards Institute (ANSI) and Accredited Standards Committee (ASC).

5

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