Project Information

Bid Title

Request for Proposal for Floor Replacement at Courthouse and Miramonte Building

Issuing Agency

San Miguel County

Location

Colorado

Published Date

May 7, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal for Floor Replacement at Courthouse and Miramonte Building
Category:	Maintenance & Construction
Status:	Open
Bid Recipient:	Greg Pollio, gregp@sanmiguelcountyco.gov

Description: Request for Proposal for Floor Replacement for Courthouse and Miramonte Building: 305 &333 W Colorado Ave, Telluride, CO Request for Proposal Through this request for Proposal opportunity, San Miguel County wishes to select an experienced and insured flooring contractor to improve the interior appearance of the two county buildings located in Telluride, CO. For more information on our organization, please visit our website at www.sanmiguelcountyco.gov. Background San Miguel County owns two public buildings in Telluride known as the historic County Courthouse and the Miramonte Building. The County Courthouse, built in 1887, is a two-story historic building that contains County employee offices, public services (i.e. Clerk and Recorder, Treasurer, and Elections), and the San Miguel Combined Courts. The 1 st and 2 nd floor have a combination of tile and carpet that are in need of replacement. The Miramonte Building is a three-story building that contains commercial spaces on the 1 st floor, while the 2 nd and 3 rd floor contain County employee offices and public services (i.e. Public Health and Human Services). The 2 nd and 3 rd floors have a combination of tile and carpet that are in need of replacement. San Miguel County is seeking bids from qualified professionals for the removal of existing flooring (a combination primarily of carpet and vinyl tiles) and the installation of new commercial-grade carpet and luxury vinyl plank or tile flooring in these two neighboring buildings. Total project area is approximately shown as follows: Miramonte Building 2 nd Floor: 900 SF new carpet and 2,500 SF new vinyl tiles or planks. Miramonte Building 3 rd Floor: 2,900 SF new carpet and 3,400 SF new vinyl tiles or planks. Courthouse 1 st Floor: 4,500 SF new carpet and 30 SF new vinyl tiles or planks. Courthouse 2 nd Floor: 2,900 SF new carpet and 500 SF new vinyl tiles or planks. Work may be performed during normal business hours with advanced scheduling that is carefully coordinated with County employees to ensure minimal business disruption. Work will be completed in phases to minimize staff displacement for prolonged periods of time. Scope of Work and Deliverables Mandatory pre bid site visit for this project(see inquires below) Contractor shall provide all materials, labor, tools, and related services for the project. We are seeking a contractor that will complete both the Miramonte Building and the Courthouse. Miramonte Building: Modular carpet tiles for 2 nd and 3 rd Floor closed office spaces. Approximately 3,800 SF. Measurements to be confirmed by contractor. Commercial grade quality. Scratch resistant and waterproof. Underlayment that improves noise reduction and moisture protection. LVT, LVP, or VCT flooring for 2 nd and 3 rd Floor hallways, plumbed areas, and open areas. Approximately 5,900 SF. Measurements to be confirmed by contractor. Commercial grade quality. Scratch resistant and waterproof. 7mm minimum thickness with a 20 mil or higher wear layer. Underlayment that improves noise reduction and moisture protection. Removal of the carpet under the stairs on the second-floor landing. Removal of the carpet at the top of the third-floor landing. County Courthouse Modular carpet tiles for 1 st and 2 nd Floor designated areas. Approximately 7,400 SF. Measurements to be confirmed by contractor. Commercial grade quality. Scratch resistant and waterproof. Underlayment that improves noise reduction and moisture protection. LVT, LVP, or VCT flooring for 1 st and 2 nd floor designated areas. Approximately 5,900 SF. Measurements to be confirmed by contractor. Commercial grade quality. Scratch resistant and waterproof. 7mm minimum thickness with a 20 mil or higher wear layer. Underlayment that improves noise reduction and moisture protection. Publication Date/Time: 5/7/2026 8:00 AM Closing Date/Time: 6/5/2026 5:00 PM Related Documents: (current) Floor RFP Miramonte and Courthouse_MFB Rev (2)

Attachment Preview

Request for Proposals (RFP) for San Miguel County

Floor Replacement for Courthouse and Miramonte Building

305 & 333 W Colorado Ave Telluride, CO 81435

Request for proposal issued: 5/7/26

Responses due: 6/5/26

333 W. Colorado Avenue

P.O. Box 1170

Telluride, CO 81435

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1. Request for Proposal

Through this Request for Proposal (RFP) opportunity, San Miguel County wishes to select an

experienced and insured flooring contractor to improve the interior appearance of two of the

County buildings located in Telluride, CO. For more information on our organization, please

visit our website at www.sanmiguelcountyco.gov.

2. Background

San Miguel County owns two public buildings in Telluride known as the historic County

Courthouse and the Miramonte Building. The County Courthouse, built in 1887, is a two-story

historic building that contains County employee offices, public services (i.e. Clerk and Recorder,

Treasurer, and Elections), and the San Miguel Combined Courts. The 1st and 2nd floor have a

combination of tile and carpet that are in need of replacement. The Miramonte Building is a

three-story building that contains commercial spaces on the 1st floor, while the 2nd and 3rd floor

contain County employee offices and public services (i.e. Public Health and Human Services).

The 2nd and 3rd floors have a combination of tile and carpet that are in need of replacement.

San Miguel County is seeking bids from qualified professionals for the removal of existing

flooring (a combination primarily of carpet and vinyl tiles) and the installation of new

commercial-grade carpet and luxury vinyl plank or tile flooring in these two neighboring

buildings.

Total project area is approximately shown as follows:

1. Miramonte Building 2nd Floor: 900 SF new carpet and 2,500 SF new vinyl tiles or planks.

2. Miramonte Building 3rd Floor: 2,900 SF new carpet and 3,400 SF new vinyl tiles or

planks.

3. Courthouse 1st Floor: 4,500 SF new carpet and 30 SF new vinyl tiles or planks.

4. Courthouse 2nd Floor: 2,900 SF new carpet and 500 SF new vinyl tiles or planks.

Work may be performed during normal business hours with advanced scheduling that is

carefully coordinated with County employees to ensure minimal business disruption. Work will

be completed in phases to minimize staff displacement for prolonged periods of time.

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3. Scope of Work and Deliverables

1. Mandatory pre bid site visit for this project. (See Inquiries below)

2. Contractor shall provide all materials, labor, tools, and related services for the project.

We are seeking a contractor that will complete both the Miramonte and the Courthouse.

3. Contractor will assist designated SMC staff with the selection of flooring products,

including the provision of sample flooring. A minimum of one sample piece of the

flooring products offered by the contractor must be supplied with the proposal

submission. a. Desired Product Specifications:

a. Miramonte Building

i. Modular carpet tiles for 2nd and 3rd Floor closed office spaces. Approximately

3,800 SF. Measurements to be confirmed by contractor.

1. Commercial grade quality.

2. Scratch resistant and waterproof.

3. Underlayment that improves noise reduction and moisture

protection.

ii. LVT, LVP, or VCT flooring for 2nd and 3rd Floor hallways, plumbed areas,

and open areas. Approximately 5,900 SF. Measurements to be confirmed by

contractor.

1. Commercial grade quality.

2. Scratch resistant and waterproof.

3. 7mm minimum thickness with a 20 mil or higher wear layer.

4. Underlayment that improves noise reduction and moisture

protection.

iii. Removal of the carpet under the stairs on the second-floor landing. Removal

of the carpet at the top of the third-floor landing.

b. County Courthouse

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4. The project space contains cubicles and office furniture that must either be moved out of

the way, or temporarily lifted, to perform floor installation. Any temporarily moved items

must be returned to their original position upon project completion. County staff will

ensure small items are secured and out of the way before the project begins. Respondents

should specify in their proposal how they plan to install flooring where cubicles currently

sit and include pricing for moving furniture as needed. If the respondent proposes to

outsource this portion of the work, such must be expressly stated in the submitted

proposal.

5. Contractor shall prepare existing floors to receive new flooring, including removing all

debris and filling/leveling any large cracks, holes, or unevenness to ensure proper

installation on a clean and level subfloor surface, and in compliance with manufacturer’s

recommendations and warranty terms.

6. Contractor shall comply with the manufacturer’s instructions and recommendations for

all flooring products and installation materials, including pulling planks from various

boxes to ensure aesthetically pleasing color variation and professional appearance.

7. Cutting shall be done in accordance with the manufacturer’s recommendations, using the

tools designed for the flooring being installed.

8. Contractor shall procure and install new 4-inch vinyl wall base throughout the identified

project area. In some areas of the historic Courthouse, the Contractor must use care to

remove and reuse the existing wood trim along the base of walls.

9. Contractor shall reuse or, if damaged, procure and install new thresholds at doorways and

transitions from carpet to hard flooring.

10. Contractor shall remove and haul away old flooring and any debris, and return the area to

move to a ready level of cleanliness upon completion of the job. Any trash receptacles

needed must be provided by the contractor. The Miramonte and Courthouse dumpsters

shall not be used for this purpose.

11. Contractor shall use care in protecting the building, equipment, and furnishings when

performing the work. Contractor shall repair or be responsible for the cost to repair

damage incurred in the process of performing the required services.

12. Contractor shall be responsible for providing barricades, flag tape, and any other safety

equipment required to protect the public and employees in the work area. Contractor shall

be responsible for the security of his or her equipment and materials.

13. Contractor shall work with County staff to determine and implement a phased schedule

of flooring installation as to not displace County staff for prolonged periods of time. Any

amount of work that can be done nights and weekends is preferred.

4. Milestone Proposed Dates

● RFP Issued 5/7/26

● Proposal Due 6/5/26 5:00PM Mountain Time

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● Mandatory pre bid site visit upon request

● Notification of Selection (Tentative) 6/12/26

● Contract (Tentative) 6/16/26

● Project Kickoff (TBD)

● Project completion 9/30/26

All dates are subject to change at the discretion of the County.

5. Inquiries

Inquiries or questions on the contents and requirements of the RFP will be accepted in written

electronic form only. Inquiries and scheduling of the mandatory pre bid site visit can be emailed

to the attention of: Greg Pollio to Gregp@sanmiguelcountyco.gov using the subject line

“Courthouse and Miramonte Flooring Project” or by phone at (970)-729-9451.

Substantive requests for information received may be responded to in writing by the County in

the form of an addendum to this RFP and sent to all recipients of the RFP.

6. Proposal Requirements

“Proposals must include clear descriptions of the contractor’s capabilities to perform the

requirements of the RFP, including the following:

1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide

the scope of services requested. Please describe the company, including: name, address,

number of years in business, and primary contact. This letter must be signed by an officer

who is authorized to bind the Contractor and state that the proposal is binding for 90 days

from the submission deadline for proposals.

2. Staff Experience. Include a brief description of each key staff member assigned to a

typical project. Identify any sub-contractors proposed to serve on the project as well.

3. Sample Projects. Include up to three (3) sample projects, including tasks and

deliverables provided to the owner that are similar to what the County seeks. Include a

brief description of the project, owner contact information, and project cost.

4. Exceptions. Please include a statement regarding exceptions. If no exceptions are

included, the County expects the Contractor will be able to sign the County’s contract

and provide the required insurance and indemnification.

5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope

of Word and Deliverables, including each of the tasks outlined in the scope of work and

the total number of hours expected. Also, provide a menu of pricing for scenarios and

strategies.

6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s

representative who is empowered with signatory authority for the company. The form

may be accompanied by a Corporate Resolution.”

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238330Flooring Contractors

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