Project Information

Bid Title

Integrated Public Safety System RFP

Issuing Agency

Boone County

Location

Kentucky

Published Date

Mar 13, 2025

Closing Date

May 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

BCFY25-64

Original Source

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Bid Documents

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Project Description

Project ID: BCFY25-64

Title: Integrated Public Safety System RFP

Addenda: 0

Release Date: 3/13/2025

Due Date: 5/15/2025

Post Information

Posted At:Thu, Mar 13, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Boone County, Kentucky invites your company to provide a proposal for the implementation of a replacement of its Public Safety Systems.

The County is looking for a systems integrator (SI) proposal that provides the functionality to replace its current systems with either a single vendor or best of breed solution, where the SI Vendor provides a single proposal and assumes total responsibility for the integration, implementation and ongoing support of the integrated solution. The County is soliciting proposals for the replacement of the following components:

• Computer Aided Dispatch System (CAD)
• Law Records Management System (LRMS)
• Mobile - CAD Mobile Data Terminal (MDT) and Field Based Reporting (FBR)

The proposed system must integrate with the various Fire Records Management Systems (FRMS) used by each of the Fire Departments in the County.

The County recognizes that this project will have a significant impact on the County staff and is looking to minimize that impact insofar as possible. To the extent vendor is able, the County is looking for the vendor to conduct a thorough business analysis at the start of each module and to provide the County with a pre-configured system using its best practices and experience as a model. The County is expecting to review and test this preconfigured system, requesting changes as required.

Overall services associated with the implementation of all proposals must include:

• Business Analysis,
• Systems integration design,
• Project management,
• Hardware,
• Any software customization to meet specifications,
• Data migration,
• Testing,
• Training and
• Ongoing Maintenance.

Background

Boone County has utilized the Hexagon Public Safety System since 1997 to provide computer aided dispatch (CAD) and CAD Mobile services for the County’s citizens. They have used OnBase EDMS as their Law Records Management System (LRMS) since 2017. The Fire Departments in Boone County utilize a variety of Fire Records Management Systems (FRMS) including First Due, HealthEMS, ESO, and FlowMSP.

Boone County also uses KYOPS (Kentucky Open Portal Solution), a centralized system developed by the Kentucky State Police to standardize and streamline records and reporting for law enforcement agencies statewide. The state mandates that the agency input data into KYOPS for citations, incidents, and crash reports. This information is then utilized by KYOPS to generate and submit NIBRS reports.

The Boone County Fiscal Court intends to modernize their current CAD/RMS platform and improve their overall operations through the procurement of a modern integrated Public Safety System. The Boone County Public Safety Communications Center (PSCC) has issued this Request for Proposal to procure a fully integrated CAD/LRMS/Mobile solution that has a seamless information flow between CAD/CAD Mobile and Law FBR/RMS, and interface with KYOPS and the various FRMS used by the Fire Departments in the County.

The County seeks the following application software elements to be included in this procurement:

• Computer Aided Dispatch (CAD)
• CAD Mobile (includes software for Mobile Data Terminal (MDT) and Field Based
  Reporting (FBR))
• Law Records Management System (LRMS)

Timeline

Issue Date:

March 13, 2025

Newspaper Advertisement Date:

March 13, 2025

Pre-Proposal Meeting (Non-Mandatory):

March 27, 2025, 11:00am

Conference Call 3.27.2025 from 11:00am to 12:00pm EST.

Microsoft Teams - Join the meeting now

Meeting ID: 297 332 798 628
Passcode: BL2Ho7uf

Dial In by Phone:

1-332-249-0609
Phone Conference ID: 590 063 339#

Question Submission Deadline:

April 10, 2025, 5:00pm

Question Response Deadline:

April 17, 2025, 5:00pm

Bid Submission Deadline:

May 15, 2025, 2:00pm

Shortlist Notification:

July 1, 2025

Onsite Demonstrations:

August 1, 2025

Contract Negotiations:

September 1, 2025

Recommend To Council:

October 1, 2025

Commodity Codes

• NAICS 541690Other Scientific and Technical Consulting Services

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