Project Information

Bid Title

FY27 Districtwide Sign Replacement

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Jan 29, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

FY27 Districtwide Sign Replacement

Brief Description: MnDOT requests letters of interest for a final plan with Special Provision for the replacement of approximately 1300 signs along sections of Trunk Highways 65 and 73 for a funded sign replacement project in 2027. The goal of this project is to have a Final Plan with Special Provisions that is ready to be posted for Contractor to bid on for Construction.

Date posted: 01/29/2026
Due date: 02/19/2026

• Announcement
• Scope of Work
• TGB/VET Special Provisions
• Official List : In order to submit a letter of interest to this project, consultants must be pre-qualified in the following work types:
  
  • 14.61 Signing Plan Design & Special Provisions - Level 1

Attachment Preview

MnDOT Contract No. 1062135

Exhibit A: Specifications, Duties, and Scope of Work

A. General Project Introduction

State Project (SP) 8821-388 is a Districtwide sign replacement project along portions of Trunk

Highways (TH) 65 and 73. The combined project length is approximately 83 miles. Project Limit

information is provided in Section D8.0 on page 4 of this scope of work. This is a standalone signing

project. It will use the 2025 version of the State Standard Specifications for Construction. The

design work on this project should take place between May 2026 and January 2027.

Sign replacement requirements consist of mainline signing on and along the corridor segments. This

includes replacement of ground mounted signs and structures, markers, and delineators that are

damaged or are greater than 5 years old. The general age of signs along this corridor is 20 years. This

project will renew approximately 1,300 signs.

B. Detailed Work Description

Sign replacement will include the following unless otherwise noted:

1.0 Mainline between project limits.

1.1 All signs (generally excluding those 5 years old and newer, 911 address signs, culvert

markers, intersection street corner signs or as directed by the Project Manager)

2.0 Local Cross Street:

2.1 All stop and yield signs on local legs at the cross-street intersections.

2.2 All regulatory signing within 25 feet of the cross-street intersection, which are typically Keep

Right and Do Not Enter signs.

2.3 Any signing in these areas installed by others (to be reviewed to determine if signing should

be retained or removed).

C. Detailed Project Standards

Sign replacement means replacing, adding, removing, or moving existing signs such that they meet

current State Traffic Engineering Manual (TEM) and Minnesota Manual on Uniform Traffic Control

Devices (MN MUTCD) standards and policies or as directed by the State Project Manager. The

Contractor will follow guidance and utilize resources on the State Signing Design website

(https://www.dot.state.mn.us/trafficeng/signing/plans.html).

D. Tasks and Deliverables

The Contractor will comply with the above signing standards and requirements and will provide the

following services under this Contract as follows:

1.0 Project Management, Coordination and Meetings (Source Type 1010)

1.1 Provide general day-to-day project management and administration, while coordinating

project activities with the following as necessary:

1.1.1 State

1.1.2 State District Signing Staff

1.1.3 State Project Manager

1.2 Prepare monthly progress reports and schedule updates.

1.3 Facilitate weekly meetings with State District Signing Staff inclusive of:

1

MnDOT Contract No. 1062135

Exhibit A: Specifications, Duties, and Scope of Work

1.3.1 One project kickoff meeting

1.3.2 Three meetings scheduled at the State’s completed review of the 30%, 60% and

90% plan submittals.

1.3.3 Weekly check-ins

1.4 Prepare draft and final meeting minutes within one week of each meeting.

1.5 Follow the State Quality Management Process. This process can be found at:

http://www.dot.state.mn.us/design/qmp/index.html.

2.0 Data Collection and Field Verification (Source Type 1018)

2.1 Contractor will gather pertinent information from the State through its Project Manager.

2.1.1 Contractor will obtain the most current MicroStationTM geometric base files

available of existing roadways.

2.1.2 Contractor will obtain the most current SignCAD files available of the existing

design code sign panels.

2.1.3 Contractor will obtain the most current Geographic Information Systems (GIS)

Shapefile of existing sign information from State’s Transportation Assets

Management System (TAMS) inventory.

2.2 Contractor will review VideoLog for accuracy of existing signs and placing any existing signs

that might be missing from the TAMS inventory Shapefile.

2.3 Contractor will use aerial imagery to fill in areas not available with existing base files.

2.4 Contractor is not required to survey location, determine reflectivity, or complete an

assessment of condition for signs.

3.0 Utility Coordination (Source Type 1195)

3.1 Contractor will submit Gopher State One Call (GSOC) tickets requesting utility owner

information for all public and private utilities located within the project limits.

4.0 Preliminary Design (Source Type 1255)

4.1 Contractor will create a base map with stationing (or an alternate method of locating signs

with accurate and scalable distances between signs) based on information provided by the

State and obtained by the Contractor through use of publicly available aerial imagery.

4.2 30% submittal: Contractor will prepare and submit a 30% existing signing plan for review

that shows sign panel layouts on the roadway and the sign locations. The submittal will also

include the following:

4.2.1 Electronic Portable Document Format (PDF) copy of the 100-scale 11’ x 17” plan.

4.3 60% submittal: Contractor will prepare and submit a 60% complete signing plan for review.

The plan will include complete and accurate placement of existing signs on the roadway

layouts, along with numbered notes indicating what is to be done at each sign location

(Furnish & Install (F & I), Remove, Inplace, etc). Sign panel design layouts are also included

in this submittal. Current standards will be incorporated in the plan. The submittal will also

include the following:

4.3.1 Electronic PDF copy 100-scale 11” x 17” plan.

5.0 Final Design (Source Type 1255)

5.1 Contractor will complete the final design that consists of the following work items:

2

MnDOT Contract No. 1062135

Exhibit A: Specifications, Duties, and Scope of Work

5.1.1 Prepare a Project Title Sheet.

5.1.2 Prepare a Statement of Estimated Quantities, table of standard plans, and signing

symbol legend.

5.1.3 Prepare a Utilities Sheet tabulating existing utility owner contact information by

Control Section.

5.1.4 Prepare Tabulation sheets.

5.1.5 Prepare 100-scale signing roadway layout sheets for final design.

5.1.6 Prepare flat-sheet aluminum sign panel designs. Each design must have its own

SignCADTM file.

5.1.7 Prepare sign panel layout sheets.

5.1.8 Prepare detail sheets.

5.1.9 Prepare signing cross-sections, if/as needed.

5.1.10 Prepare ST Special Provisions.

5.1.11 Prepare Construction Cost Estimate.

5.2 90% plan submittal: Contractor will prepare and submit a 90% complete signing plan and

related documents for review. The submittal will include the following:

5.2.1 An electronic PDF copy of the 100-scale 11” x 17” plans.

5.2.2 An electronic Microsoft Word copy of the Division ST Special Provisions.

5.2.3 An electronic Microsoft Excel copy of the Construction Cost Estimate.

5.3 100% plan submittal: The Contractor will prepare and submit a 100% complete signing plan

and related documents for District Quality Management Plan (QMP) review. The Contractor

will incorporate the State’s 90% comments. The submittal will include the following:

5.3.1 An electronic PDF copy of the 100-scale 11” x 17” plans.

5.3.2 An electronic Microsoft Word and PDF copy of the Division ST Special Provisions

5.3.3 An electronic Microsoft Excel and PDF copy of the Final Construction Cost

Estimate.

6.0 Final Plan (See work item for Source Type)

Contractor’s final plans must address all State review comments. Contractor will prepare and

submit a Final Signing Package. The plan will be contract ready.

6.1 Submit Final Signing package. (Source Type 1255) The submittal will include the following:

6.1.1 An electronic PDF copy of the final, 100-scale 11” x 17” plans, complete with

electronic signatures.

6.1.2 An electronic Microsoft Excel and PDF copy of the Engineer’s Estimate.

6.1.3 An electronic PDF copy of the signed ST Special Provisions.

6.1.4 An electronic Microsoft Word copy of the ST Special Provisions.

6.1.5 An electronic PDF copy of any Design Computations.

6.1.6 An electronic PDF copy of any Quantity Calculations.

6.1.7 An electronic signed copy of an Engineering Justification Memo for any locations

where MN MUTCD standards were not met (Assume 1 memo for the project).

6.1.8 A completed electronic PDF copy of the Quality Control Check Process Form.

6.2 Contractor will revise and resubmit plan sheets, as necessary, to address comments by State

Pre-letting Services. Submit all other electronic files used to create the plan. This submittal

will include at a minimum the following: (Source Type 1267)

3

MnDOT Contract No. 1062135

Exhibit A: Specifications, Duties, and Scope of Work

6.2.1 An electronic PDF copy of the final, 100-scale 11” x 17” plans, complete with any

State Pre-letting Services corrections and electronic signatures included.

6.2.2 All MicroStationTM files of plan sheets.

6.2.3 All SignCADTM (version 25.0.0.53) files of sign panel layouts.

6.2.4 Each design must have its own SignCADTM file.

7.0 Deadlines

The following summarizes the due date or amount of review time needed by the State for each

submittal. These dates are subject to change based on contract award date.

7.1 30% Submittal for Review: June 30, 2026. State review time: 5 working days

7.2 60% Submittal for Review: August 15, 2026. State review time: 10 working days

7.3 90% Submittal for Review: October 15, 2026. State review time: 10 working days

7.4 100% Submittal for QMP Review: November 15, 2026. State review time: 5 working days

7.5 Final Plan Submittal: December 1, 2026.

7.6 State Pre-Letting Services plan corrections: Due date: 3 working days after receiving the

corrections

7.7 Electronic File Submittal: Due date: 2 working days after submitting State Pre-Letting

Services plan corrections.

8.0 Project Limits

TH

Beginning

Reference

Point

65

81+00.782

65

117+00.850

73

63+00.309

73

87+00.153

73

89+00.300

Ending

Reference

Point

105+00.180

153+00.707

78+00.844

88+00.350

96+00.350

Segment Description

South Junction (JCT) TH 27 to North JCT TH 27

West JCT TH 210 to TH 2

1000 feet south of Saint Louis County Highway 18

to West JCT TH 169

East JCT TH 169 to 4th Avenue in Chisholm

Saint Louis County Highway 66 to 2000 feet South

of Johnson Road

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

4

Commodity Codes

• NAICS 339950Sign Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.