Project Information

Bid Title

IFB for Dexter Manor HW Boiler Replacement ? 12.22.25

Issuing Agency

Providence Housing Authority

Location

Rhode Island

Published Date

Dec 23, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB for Dexter Manor HW Boiler Replacement – 12.22.25

Due Date on Wednesday, January 21, 2026 by 10:00 AM EST.

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PROVIDENCE HOUSING AUTHORITY

INVITATION FOR BIDS (IFB)

DEXTER MANOR HOT WATER BOILER REPLACEMENT

ISSUE DATE:

DECEMER 22, 2025

BID DUE DATE:

JANUARY 21, 2026

BY 10:00 AM EST

PATRICK SMYTHE

SENIOR PROJECT MANAGER

psmythe@provhousing.org

PROVIDENCE HOUSING AUTHORITY

40 Laurel Hill Avenue

Providence, RI 02909

www.provhousing.org

IFB 2025.10

PROVIDENCE HOUSING AUTHORITY

TABLE OF CONTENTS

BID OVERVIEW AND INSTRUCTIONS

• INVITATION FOR BIDS

• PHA BACKGROUND

• PHA INSTRUCTIONS TO BIDDERS

• CONTRACTOR RESPONSIBILITIES

• BID PACKAGE REQUIREMENTS

• BID EVALUATION

• FORM HUD-5369: INSTRUCTIONS TO BIDDERS FOR CONTRACTS

• FORM HUD-5370: GENERAL CONDITIONS FOR CONSTRUCTION CONTRACTS

• PHA SPECIAL INSTRUCTIONS THAT PERTAIN TO FORM HUD-5370

APPENDIX A: SAMPLE CONTRACT DOCUMENTS

• PHA AGREEMENT FOR CONSTRUCTION {SAMPLE}

• PART II – TERMS & CONDITIONS

APPENDIX B: EEO AND DAVIS BACON REQUIREMENTS

• LAWS ENFORCED BY E.E.O.

• DAVIS-BACON ACT WAGE DECISION

• CERTIFIED PAYROLL FORM WH-347 {SAMPLE}

• INSTRUCTIONS FOR COMPLETING PAYROLL FORM, WH-347

• FORM HUD 11 - RECORD OF EMPLOYEE INTERVIEW INSTRUCTIONS {SAMPLE}

• DAVIS BACON ACT POSTER

APPENDIX C: SCOPE OF WORK

• SCOPE OF WORK

• DESIGN PLANS (PREPARED BY VERDANTAS)

o CS: COVER SHEET

o P-000: NOTES & LEGEND

o P-100: PLUMBING FLOR PLAN & DETAILS

o P-200: PLUMBING SPECIFICATIONS

o P-201: PLUMBING SPECIFICATIONS

o E-000: ELECTRICAL NOTES

o E-100: ELECTRICAL FLOOR PLAN

o E-200: ELECTRICAL SPECIFICATIONS

o E-201: ELECTRICAL SPECIFICATIONS

APPENDIX D: FORMS TO BE SUBMITTED TO PHA WITH THE BID PACKAGE

• BID SUBMISSION FORM

• FORM HUD-5369-A: REPRESENTATIONS, CERTIFICATIONS, & OTHER STATEMENTS OF BIDDERS

• COMPANY PROFILE FORM

• NON-COLLUSIVE AFFIDAVIT

• VENDOR DISCLOSURE AGREEMENT

• CERTIFICATION FOR CONTRACTS, GRANTS, LOAN, AND COOPERATIVE AGREEMENT

• CONTINGENT FEES STATEMENT

• CLIENT REFERENCES FORM

• LIST OF SUBCONTRACTORS

• FAIR EMPLOYMENT PRACTICE STATEMENT

• CERTIFICATION OF DAVIS BACON PREVAILING WAGE

PROVIDENCE HOUSING AUTHORITY

INVITATION FOR BIDS

The Housing Authority of the City of Providence Rhode Island is accepting sealed bids from qualified

vendors for the DEXTER MANOR HOT WATER BOILER REPLACEMENT project located in Providence, RI.

Detailed information regarding the work encompassed under this project is provided in the Scope of

Work section of this Invitation for Bids.

The key milestone dates from the publication of the bid to the bid submission deadline are outlined

below:

Invitation For Bids Issued

Pre-Bid Meeting

Deadline for Submitting Questions

Bid Submission Due Date

Bid Opening Date

Special Instructions (if needed)

December 22, 2025, at 10:00 AM EST

January 6, 2026, at 10:00 AM EST

January 9, 2026, at 04:00 PM EST

January 21, 2026, at 10:00 AM EST

January 21, 2026, at 10:00 AM EST

Details for each milestone date could be found under PHA INSTRUCTIONS TO BIDDERS.

It shall be the responsibility of any and all bidders to consult the Providence Housing website at

(https://provhousing.org/working-with-pha/vendors/) for the complete Invitation for Bids, to be aware

of and to abide by all dates, times, conditions, requirements, and specifications set forth in this IFB and

any addendum, RFI response, Pre-bid meeting agenda and notes issued by the Authority, prior to

submitting their bids.

By virtue of completing, signing, and submitting the completed documents, the bidder is stating his/her

agreement to comply with all conditions and requirements set forth within those documents. The

Authority:

• Will not accept bids submitted by fax or email.

• Will not be responsible for the receipt of bids not properly submitted.

• Will not accept bids received after the above deadline.

Minority and Woman-Owned Businesses are encouraged to submit bids. Bidders will be required to

make positive efforts to use small and minority-owned businesses and to offer employment, training,

and contracting opportunities in accordance with Section 3 of the Housing and Urban Development

Act of 1968 (24 CFR Part 75).

Individuals requiring interpreter services for the hearing-impaired should notify the Facilities

Management Department by calling (401) 709-2201 seventy-two (72) hours prior to any event.

PROVIDENCE HOUSING AUTHORITY

PROVIDENCE HOUSING BACKGROUND

Founded in 1939, the Providence Housing Authority (PHA) provides and develops quality and safe

affordable housing opportunities and services to address the needs of Rhode Island residents. We are

committed to the core values of excellence, accountability, innovation, respect, and equity in all that

we do.

Today, the PHA provides affordable housing to more than 12,000 residents in the City of

Providence. We administer 2,606 public housing units that are home to about 5,613 residents – making

us one of the largest landlords in the State. Units are designated as elderly/disabled, family, and

scattered sites developments. We also oversee the administration of more than 2,700 tenant-based

and project-based Section 8 vouchers, most of which allow low-income families to rent in the private

market and host a variety of support programs to help our residents and participants meet their

wellness, financial, and employment goals no matter what their age or ability. In addition to in-house

services, the PHA provides a wide array of referrals to partners across the state.

The PHA is a quasi-governmental organization, governed by a Board of Commissioners appointed by

the Mayor and Providence City Council, and an Executive Director who reports to the Board.

Vision Statement: PHA, working with its residents, will be a best-

in-class leader in creating safe, vibrant communities that

promote pathways to opportunities and will be a place where

people are proud to live and work.

Mission Statement: PHA provides and develops quality and

safe affordable housing opportunities and services to address

the needs of Rhode Island Residents.

PROVIDENCE HOUSING AUTHORITY

PHA INSTRUCTIONS TO BIDDERS

DEXTER MANOR HOT WATER BOILER REPLACEMENT

Project Location:

• DEXTER MANOR

• 100 BROAD ST., PROVIDENCE, RI 02903

Pre-Bid Meeting:

January 6, 2026, at 10:00 AM EST

• Address: Providence Housing Authority

Facilities Management Building

40 Laurel Hill Avenue

Providence, RI 02909

• Property Tour to Follow

• Pre-Bid meeting Notes will be posted on the PHA website, https://provhousing.org/working-

with-pha/vendors/

• Nothing said at the pre-bid meeting will change the IFB requirements UNLESS an addendum is

issued.

• Bidders are strongly encouraged to attend the Pre-Bid Meeting and the Site Visit. The Authority

believes vendors who attended the Pre-Bid Meeting and the Site Visit are more likely to submit

more responsible / responsive Bids.

RFI Deadline and Procedures:

January 9, 2026, by 04:00 PM EST

• Address all pre-bid questions or requests for information pertaining to this project and bid

documents to Patrick Smythe, Senior Project Manager, at psmythe@provhousing.org with a Cc

to Tom Allen, HVAC Foreman, at hvacforeman@provhousing.org, and Roy Messier, Verdantas,

at rmessier@verdantas.com.

• Allow a minimum of seventy-two (72) hours for a response to any RFI’s.

• No RFI’s will be addressed after the above deadline.

• RFI responses will be posted to PHA website & emailed to attendees of Pre-Bid meeting.

Bids Due Date:

January 21, 2026, prior to 10:00 AM EST

• All bids must be received before the above deadline.

• The Authority will not be responsible for the receipt of bids not properly submitted.

• Bidders must deliver submissions in a sealed envelope, marked “DEXTER MANOR HOT WATER

BOILER REPLACEMENT” and addressed to the attention of:

Providence Housing Authority

Facilities Management Department

40 Laurel Hill Avenue

Providence, RI 02909

ATTN: Patrick Smythe

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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