Project Information

Bid Title

Preliminary and Final Design for State Project (SP) 5904-27

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Mar 11, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Preliminary and Final Design for State Project (SP) 5904-27

Brief Description: MnDOT requests letters of interest for preliminary and final design services for SP 5904-27. SP 5904-27 is a medium mill and overlay along Trunk Highway (TH) 30 from TH 75 in the City of Pipestone to 60th Avenue in the City of Lake Wilson. There will be ADA improvements and some storm sewer work within the City of Lake Wilson. This project also includes 5 bridge box culvert replacements (nos. 4566, 4468, 8173, 8716, 8172) and an additional 10 centerline culvert replacements (9 box culverts). The goal of this project is to assist MnDOT with project development and deliverables needed to bring SP 5904-27 to letting on schedule.

Date posted: 03/03/2026
Due date: 03/20/2026

• Announcement
• Scope of Work
• Questions
• Lake Wilson ADA Scoping Recommendations
• Existing Pipe Condition Assessment
• TGB/VET Special Provisions
• Official List : In order to submit a letter of interest to this project, consultants must be pre-qualified in the following work types:
  
  • 1.22 Geometric Layouts - Level 2
  • 2.13 Highway Design - Level 3
  • 14.43 Temporary Traffic Control Plan Design & Special Provisions - Level 3
  • 21.1 Communications and Public Engagement Project Mgmt.

Attachment Preview

MnDOT Contract Number: 1059618

Exhibit A: Specifications, Duties, and Scope of Work

Preliminary and Final Design for State Project (SP) 5904-27

Project Overview

Independent Contractor

The Contractor agrees it is acting in the role of an independent contractor. The Contractor, and its

employees and subcontractors, will not be considered employees of the State for any reason. The

Contractor acknowledges that it is responsible for its own financial control. The Contractor has

negotiated the payment for this contract with the State, which may result in a profit or loss for the

Contractor. The Contractor also acknowledges that it is responsible for the behavioral control of itself,

its operations, and its staff. The Contractor is solely responsible for determining the means, methods,

and sequence of performing the work covered by this contract. The State has included deliverable dates

in this contract, not to provide a “sequence” of work but because the State must coordinate these

deliverables with (1) the State’s financial plans, (2) other contracts managed by the State, and (3) work

performed by the State’s own staff. The parties have mutually drafted and agreed upon a scope of work.

The level of detail used to describe the work is intended only to establish minimum standards and

ensure consistency across the hundreds of projects managed by the State; the Contractor remains

responsible for determining the means and methods of performing the work to meet or exceed those

requirements. The State will not directly supervise the Contractor’s work but will provide oversight and

monitoring, as required by Minnesota Statutes §16C.08 and 23 Code of Federal Regulations (CFR) Part

172.5, to ensure compliance with the terms, conditions, and specifications of this contract. At the

conclusion of this contract, the State will evaluate the Contractor’s performance under this contract for

potential use in future evaluations and selections as required by Minnesota Statutes §16C.08 and 23 CFR

Part 172.5.

General Statement of Scope of Work

The purpose of this contract is to provide the State with project development and deliverables needed

to bring SP 5904-27 to letting on schedule. The products and services needed for this project include,

but are not limited to; project management, public and agency involvement, environmental work,

supplemental surveying, geometric layout, construction limit roll plot, traffic engineering, hydraulic

design, environmental permitting, detailed design, utility coordination, and post-letting construction

design support. State’s Bridge Office will be designing the bridge box culvert plans.

Project Background

SP 5904-27 is a medium mill and overlay along Trunk Highway (TH) 30 from TH 75 in the City of

Pipestone to 60th Avenue in the City of Lake Wilson. There will be Americans with Disabilities Act (ADA)

improvements and some storm sewer work within the City of Lake Wilson. This project also includes 5

bridge box culvert replacements (nos. 4566, 4468, 8173, 8716, 8172) and an additional 10 centerline

culvert replacements (9 box culverts).

Web-Based Teleconferencing

The Contractor must provide the means for the project team to meet via web-based teleconferencing

that allows participants to view the desktop of the meeting organizer. Participants must be able to “take

control” of the virtual desktop as needed to point out things on the file being displayed. Voice

communication should occur via computer but may be by phone upon request if suitable for the entire

team.

Format of Deliverables

1. Plain Language

1

MnDOT Contract Number: 1059618

Exhibit A: Specifications, Duties, and Scope of Work

A) All documents or exhibits specifically designed to be used by the public must be developed

in “plain language.” Executive Order 14-07 requires the Office of the Governor and all

Executive Branch agencies to communicate with Minnesotans using plain language and

defines plain language as a communication that an audience can understand the first time

they read or hear it. Additional information is available at ADA Plain Language. To meet the

requirements of this executive order, the Contractor will:

I. Use language commonly understood by the public.

II. Write in short and complete sentences.

III. Present information in a format that is easy to find and easy to understand.

IV. Clearly state directions and deadlines to the audience.

B) Technical documents, presentations, spreadsheets, and drawings used by technical staff do

not need to be in plain language.

2. Accessibility Standards

A) The Contractor must comply with the State of Minnesota’s Accessibility Standards for all

documents or exhibits specifically designed to be used by the public. The State of

Minnesota’s Accessibility Standards are based on the Web Content Accessibility Guidelines

(WCAG) 2.0 (Level AA) and Section 508 of the Rehabilitation Act, as amended. Additional

requirements can be found at Accessibility/Accommodations and include:

I. Providing interpreters, translators, or other special accommodations.

II. Providing documents in an alternative format.

III. Following the PDF accessibility guidance.

B) The State of Minnesota’s Accessibility Standard also includes:

I. All videos must include closed captions, audio descriptions, and a link to a complete

transcript.

II. All documents, presentations, spreadsheets, drawings, and other material must be

provided in an accessible format. Native files must be provided in an editable

format. Acceptable formats include InDesign, Word, and Excel.

III. All materials intended for downloading and printing must be labeled as such, and

the content must be provided in an accessible format.

C) Technical documents, presentations, spreadsheets, and drawings used by technical staff do

not need to comply with the State of Minnesota’s Accessibility Standard.

D) All outward-facing Microsoft Word documents to be used during the project must be

designed with ADA-accessible features, including alt text and screen-reader compatibility.

3. Software

A) Report source files must be in current versions of Microsoft Word and Microsoft Excel. Files

must be delivered to the State by email or ProjectWise.

B) Computer-Aided Design and Drafting (CADD) deliverable source files must meet the State’s

Level 2 Enhanced CADD Data Delivery Specifications.

C) All applicable spatial data and maps created in Geographic Information System (GIS)

software must be provided in a standard shapefile format (.shp) that is compatible with

current versions of ArcGIS Pro software.

D) All source files also must be converted to Adobe Acrobat (.pdf extension), and the Portable

Document Finder (PDF) must be searchable, with scanned pages eliminated except for

signature pages.

E) All deliverables must be provided in electronic file format.

Standards and Guidance

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MnDOT Contract Number: 1059618

Exhibit A: Specifications, Duties, and Scope of Work

1. All design work must be conducted by or under the direct supervision of a Professional Engineer

licensed in Minnesota.

2. All survey work must be conducted by or under the direct supervision of a Professional Land

Surveyor licensed in Minnesota.

3. All design work must be done in conformance with current State Bentley OpenRoads Designer

CE standards, following Level 2 Enhanced CADD Data Delivery Specifications.

4. All field data must be provided in GIS/Global Positioning System (GPS)/County Coordinates –

NAD83 (1996) or NAD83 (2011) County Datum and NAVD 88 vertical datum (check with District

Surveys staff for correct datums), current State Bentley OpenRoads Designer CE standards, and

Microsoft Excel/Word formats.

5. Failure of this scope of work to list a specific standard under a specific deliverable does not

absolve the Contractor’s obligation to comply with all laws, regulations, and standards that

apply to highway projects within the State of Minnesota. The Contractor must comply with all

state, federal, and local standards, laws, and regulations related to the scope of work and

project area. Work must comply with the latest edition or revision of that standard in effect on

the proposal due date, including any amendments in effect on that date, unless otherwise

specified in the contract or otherwise directed by the State.

6. Websites have been supplied to the Contractor for some of the standards and guidance

documents listed for convenience only in an effort to help the Contractor locate the required

standard or guidance. The websites are not guaranteed to be correct. It is ultimately the

Contractor’s responsibility to locate the required standard and to determine if the standard has

been modified pursuant to this Contract.

7. All deliverables must be prepared in accordance with the Minnesota Department of

Transportation (MnDOT) Transportation Project Development Process (TPDP).

8. Additional requirements for standards may be provided within the scope tasks that follow.

9. State uses the Primavera P6 (P6) scheduling tool. Scheduling deliverables must be in line with P6

format and work package dictionary.

Section 1.0 – Project Management (Source Type 1010)

1.1 - Project Kickoff Meeting – The Contractor will coordinate and conduct a Project Kickoff Meeting via

Microsoft Teams. The meeting will establish communications protocol, ProjectWise folder structure, and

discuss the project schedule. The Contractor will receive available existing information from the State.

The State will provide deliverables as available, a brief discussion of known issues, and a review of the

project schedule. The Contractor will create a list of key contacts from each District Functional Group

with input from the State’s Project Manager and Design Manager. Key contacts will be included on all

review and comment resolution meetings. The key contacts list will be updated prior to each review and

comment resolution meeting request. The Contractor will also prepare and distribute draft meeting

minutes within 2 business days after the meeting and final meeting minutes within 2 business days after

receiving State’s comments on the draft minutes.

1.2 - Project Management Team (PMT) Meetings – Contractor will coordinate and conduct PMT

Meetings. Tasks include agenda preparation, meeting facilitation, follow-up, and a summary of activities

and outcomes from each meeting. Meetings may be conducted via virtual or telephone when approved

by the State’s Project Manager. Tasks also include routine communications, including biweekly

Microsoft Teams meetings with the State’s Project Manager and Design Manager, which will include

agenda and meeting minutes. The Contractor will also prepare and distribute draft meeting minutes

within 2 business days after each meeting and final meeting minutes within 2 business days after

3

MnDOT Contract Number: 1059618

Exhibit A: Specifications, Duties, and Scope of Work

receiving State’s comments on the draft minutes. Contractor will evaluate the need to add meetings to

resolve project or design decisions, as approved by the State’s Project Manager.

1.3 - Geometric Layout Review Meetings – Contractor will coordinate and conduct a minimum of four

Geometric Layout Review Meetings. The meetings will take place via Microsoft Teams. The Contractor

will also prepare and distribute draft meeting minutes within 2 business days after each meeting and

final meeting minutes within 2 business days after receiving State’s comments on the draft minutes.

1.4 - Hydraulic Review Meetings – Contractor will coordinate and conduct Hydraulic Review Meetings,

to coincide with the Geometric Layout Review Meetings. During the geometric layout review meeting,

the Contractor and State will discuss needed hydraulic changes. The meetings will take place via

Microsoft Teams. The Contractor will hold up to two miscellaneous hydraulic review meetings with the

State’s Project Manager and other State staff, as needed. These are supplemental meetings beyond

those explicitly called for elsewhere in this Scope of Work. The Contractor will prepare agendas and

facilitate the supplemental meetings. The Contractor will also prepare and distribute draft meeting

minutes within 2 business days after each meeting and final meeting minutes within 2 business days

after receiving State’s comments on the draft minutes.

1.5 - Construction Limit Roll Plot Review Meetings – Contractor will coordinate and conduct up to three

Construction Limit Roll Plot Review Meetings. Once the elements for the construction limit roll plot have

been obtained, the Contractor will hold a construction limit roll plot review meeting to discuss scope

elements and their impacts. The meetings will take place via Microsoft Teams. The Contractor will also

prepare and distribute draft meeting minutes within 2 business days after each meeting and final

meeting minutes within 2 business days after receiving State’s comments on the draft minutes.

1.6 - Right-Of-Way (ROW)/Construction Limits Coordination Meetings – Contractor will coordinate and

conduct ROW/Construction Limits Coordination Meetings. The Contractor will hold biweekly

ROW/construction limits coordination meetings starting after the construction limit roll plot has been

completed and continuing until all construction limit and ROW issues are resolved. These meetings may

start earlier if there is value during construction limit roll plot review meetings or as early as the State’s

Project Manager feels is necessary. The Contractor will keep a ROW issues list to keep track of ROW

issues and document key decisions. The meetings will be held via Microsoft Teams.

1.7 - Contaminated Materials Management Team (CMMT) Coordination Meetings – Contractor will

coordinate and conduct CMMT Coordination Meetings. The Contractor will hold one CMMT

coordination meeting after the final construction limit roll plot submittal and a second CMMT

coordination meeting after the 30% detailed design comment resolution meeting. The intent of the

CMMT coordination meeting is to determine the extent of the deliverables needed to meet State CMMT

staff needs. The meetings will be held via Microsoft Teams.

1.8 - Detour, Staging, and Temporary Pedestrian Access Route (TPAR) Meetings – Contractor will

coordinate and conduct up to three meetings to present detour, staging, and TPAR alternatives to the

State. The meetings will take place before the draft construction limit roll plot submittal. The meetings

will be held via Microsoft Teams.

1.9 - ADA Review Meetings – The Contractor will coordinate and conduct up to two ADA field walks.

The Preliminary ADA field walk will take place shortly after the notice to proceed and the Contractor will

print and provide copies of the State’s Central Office (CO) ADA Recommendations if available. The Final

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MnDOT Contract Number: 1059618

Exhibit A: Specifications, Duties, and Scope of Work

ADA field walk will take place after the 15% detailed design submittal and before the 30% detailed

design submittal. The Contractor will print and provide copies of the 15% detailed design submittal.

Contractor will review the draft CO ADA Recommendations and submit Final ADA Field Walk

Recommendations to the State. Contractor will come prepared to discuss ADA design and take design

notes during the meeting. The Contractor will also prepare and distribute draft ADA field walk notes

within two business days after each meeting and final ADA field walk notes within three business days

after receiving comments on the draft notes.

1.10 - Detailed Design Comment Resolution Meetings – Contractor will coordinate and conduct

Detailed Design Comment Resolution Meetings. The meetings will take place via Microsoft Teams. The

Contractor will hold one detailed design comment resolution meeting at each major deliverable. At a

minimum, those deliverables will include the 15, 30, 60, 90 and 100 percent detailed design submittals.

The Contractor will review, respond, and create a list of comments requiring further

discussion/resolution one week prior to the detailed design comment resolution meeting on all

comments in the Bluebeam session. The Contractor will include all comments received from the State’s

CO specialty offices in the Bluebeam sessions. Including but not limited to: Pre-Letting, ADA, Shared

Services, Pavement Offices, Foundations, Bridge, CMMT, etc. As part of each detailed design comment

resolution meeting, the Contractor and State will discuss needed design changes. All comment issues

will be resolved within the detailed design comment resolution meeting. All responses to the comments

including decisions made at the detailed design comment resolution meeting are due to the State’s

Project Manager within two weeks after the detailed design comment resolution meeting. The

Contractor will hold up to two miscellaneous detailed design comment resolution meetings with the

State’s Project Manager and other State staff, as needed. These are supplemental meetings beyond

those explicitly called for elsewhere in this Scope of Work. The Contractor will prepare the agenda and

facilitate the supplemental meetings. The Contractor will also prepare and distribute draft meeting

minutes within two business days after each meeting and final meeting minutes within three business

days after each meeting.

1.11 - Survey and Construction Models Coordination Meetings – Contractor will coordinate and

conduct Survey and Construction Models Coordination Meetings. The Contractor will hold one survey

and construction models coordination meeting after the 90% detailed design comment resolution

meeting and a second survey and construction models coordination meeting after the 100% detailed

design comment resolution meeting. The intent of the survey and construction models coordination

meeting is to determine the model deliverables needed to meet State Contract Administration and

Survey staff needs. The meetings will be held via Microsoft Teams.

1.12 - Summary of Meetings:

A) Project Kickoff Meeting – 1 (Microsoft Teams)

B) PMT Meetings – 42 (Microsoft Teams)

C) Biweekly check-in meetings – 90 (Microsoft Teams)

D) Geometric Layout Review Meetings – 4 (Microsoft Teams)

E) Construction Limit Roll Plot Review Meetings – 3 (Microsoft Teams)

F) Hydraulic Review Meetings – 6 (Microsoft Teams)

G) ROW/Construction Limits Coordination Meetings – 6 (Microsoft Teams)

H) CMMT Coordination Meetings – 2 (Microsoft Teams)

I) Detour, Staging, and TPAR Meetings – 3 (Microsoft Teams)

J) ADA Review Meetings – 2 (face to face)

K) Detailed Design Comment Resolution Meetings – 7 (Microsoft Teams)

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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