Project Information

Bid Title

Tank Farm Vac-Trailer

Issuing Agency

City of Bangor

Location

Maine

Published Date

Apr 3, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-52

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-52
Bid Title:	Tank Farm Vac-Trailer
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor (City) requests proposals to furnish and deliver one (1) Tank Farm Vac-Trailer FOB Destination to the City of Bangor Fleet Maintenance Division, 481 Maine Avenue. The Vac-Trailer shall be a new, current-year Vac-Trailer furnished and delivered in accordance with the attached specifications. The City will consider alternate proposals for the purchase of an unsold previous-year model if it meets or exceeds the requested specifications Publication Date/Time: 4/3/2026 12:00 PM Publication Information: Public Closing Date/Time: 5/6/2026 2:00 AM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401; Hand deliver to 73 Harlow St Bid Opening Information: Public Addendum Date/Time: 04/24/2026 Related Documents: P26-52 Tank Farm Vac-Trailer RFP

Attachment Preview

Request for Proposals

Tank Farm Vac-Trailer

Proposal No. P26-52

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date: April 3, 2026

I. Introduction

The City of Bangor (City) requests proposals to furnish and deliver one (1) Tank Farm

Vac-Trailer FOB Destination to the City of Bangor Fleet Maintenance Division, 481

Maine Avenue. The Vac-Trailer shall be a new, current-year Vac-Trailer furnished and

delivered in accordance with the attached specifications. The City will consider

alternate proposals for the purchase of an unsold previous-year model if it meets or

exceeds the requested specifications.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer accepts the

responsibility for downloading, reading, and bidding by the terms and conditions set

forth in the City’s “General Information for Vendors”.

In your proposal, please specify whether you currently have or are in the process of

developing a domestic violence policy. If you do not have such a policy, let us know if

you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form and page four (4), X. Specifications

of this request in an envelope marked "Proposal No. P26-52 Tank Farm Vac-Trailer"

by 2:00 P.M. on Wednesday, May 6, 2026

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov ; or

B. Hand Deliver to Customer Service, 73 Harlow Street, Bangor, ME; or

Proposal No. P26-52

Page 1 of 5

Tank Farm Vac-Trailer

C. US Post Office addressed to City of Bangor-Purchasing Department, 73 Harlow

Street, Bangor, ME 04401; or

D. All Other Delivery Services addressed to City of Bangor-Purchasing

Department, 73 Harlow Street, Bangor, ME 04401.

All submissions should reference “Proposal No. P26-52 Tank Farm Vac-Trailer”.

Proposals will be publicly opened at the time stated above in the Paul Bunyan Room

(first floor near the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as

possible after the opening date. Visit www.bangormaine.gov/bidtabs for results.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30

P.M., Friday, April 17, 2026.

The City will provide a response by 4:30 P.M. on Friday, April 24. This response will

be in the form of an addendum, accessible on the City's website. Notifications will be

sent to the Registered Vendor List when new addenda are released. To receive these

updates, the City strongly encourages all potential bidders to register as vendors at

www.bangormaine.gov/vendorregistration.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time

to be received by the Purchasing Department before the submittal deadline. Any

proposal, portion of a proposal, or requested proposal revision received at the City

Purchasing Department after the time and date specified, will be returned to the

Proposer unopened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date

of opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal

in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by

the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects

in proposals, or accept a higher cost proposal if it is deemed to be in the best interest

Proposal No. P26-52

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Tank Farm Vac-Trailer

of the City. The City also reserves the right to request clarification, of any details, from

the successful Proposer.

VIII. Information for Proposers

A. All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the

successful Proposer.

B. The Bid Form, included with this request must be completed and returned for a

proposal to be considered.

C. The vehicle must be thoroughly inspected, serviced, and ready for use upon

delivery. All work performed must meet established industry standards of quality

to be acceptable. Any unacceptable work must be corrected before payment is

issued.

D. Any exception to the provisions in section X. Specifications must itemized on a

separate page titled “Exceptions,” referenced by section, subsection, and number,

along with a detailed explanation of the exceptions.

E. Page four (4) of this request must be completed and returned within the proposal

to be considered.

IX. Award

The award will be based on one or more of the following:

A. Quality and performance of the vehicle offered.

B. Availability of vehicle.

C. Prior history and experience with the Proposer and/or prior history and experience

with the vehicle offered. If there is no history or experience, references may be

requested of the successful Proposer.

D. Cost.

Proposal No. P26-52

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Tank Farm Vac-Trailer

X. Specification:

Vehicle: (Tank Farm)

ONE (1) Tank Farm Vac-Trailer such as Safety-Vac or Approved Equal

A. Power System:

1. Electric start 10 hp air-cooled diesel engine

2. No spill oil drain

3. Full spark arrest

4. Nash liquid ring vacuum pump system or approved equal

5. Vacuum 24 HG @ 200 CFM minimum

B. Recovery & Containment:

1. One 500-gallon tank with access hatch.

2. Automatic overflow protection system

3. 2” diameter suction and pressure ports

4. 50’ capacity live vacuum hose reel

5. 50’ of 1.5” fuel rated hose.

6. Recovery hose is neoprene with end-to-end electrical continuity.

7. 18” surface recovery tool and wand extension with replaceable

neoprene squeegee blades and height adjustment for multi-surface

operation

8. Aluminum quick-connect hose fittings.

9. Reverse flow evacuation and transfer cycle allows operator to use the

pressure-side blower power to rapidly offload recovered material.

10. 50’ static grounding reel.

11. 55-gallon barrel with diverter valve for dissimilar material collection.

12. Tank drain valve.

C. Platform:

1. 5’ x 12’ 12,000lb gross vehicle weight tandem axle trailer.

2. Stainless steel fasteners.

3. Front wheel hubs have electric brakes.

D. Service Rating:

1. High speed liquid and particle recovery from ground level to 25’

below grade.

2. Powered emptying and liquid transfer.

E. Warranty:

1. One year warranty from engine and blower manufacturer.

2. Two-year warranty on material and workmanship and containment.

Does the Bidder comply with Vehicle? If no, please attach a complete list of all

exceptions including your proposed specifications, if applicable.

____ Yes _____ No ________ Initials

Proposal No. P26-52

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Tank Farm Vac-Trailer

Bid Form

Tank Farm Vac-Trailer

Bid Deadline:

Proposal No. P26-52

2:00 P.M., Wednesday,

May 6, 2026

Notes: The proposal must include this Bid Form along with page four (4). A detailed

explanation of ALL exceptions must be included. Failure to comply will result in

disqualification.

Business Name:

Contact Name/Title:

Street Address:

City, State Zip:

Telephone Number:

Email Address:

Item

Year:

Description

Tank Farm Vac-Trailer

Qty. Unit

Total Price

1 Make:

1 EA $

Model:

Price must include all miscellaneous charges: fuel, transportation etc.

No other charges will be accepted.

Estimated delivery after receipt of order:

Warranty terms in years:

Address where vehicle will be serviced:

Proposal No. P26-52

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Tank Farm Vac-Trailer

Commodity Codes

• NAICS 332420Metal Tank (Heavy Gauge) Manufacturing
• NAICS 336212Truck Trailer Manufacturing
• NAICS 562910Remediation Services

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