Project Information

Bid Title

Landscaping Parks and Boulevards

Issuing Agency

City of Evansville

Location

Indiana

Published Date

Feb 23, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DEPARTMENT	DESCRIPTION	ATTACHED DOCUMENT	CLOSE DATE
PARKS	Landscaping Parks and Boulevards	RFQ-508-01-2026	Wednesday, March 4, 2026 1:00PM

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Request for Quotes

RFQ-508-01-2026

Parks and Boulevards

Annual Landscape Maintenance

NOTICE TO SUBMITTERS

The Board of Park Commissioners, Parks & Recreation and the of City of Evansville (“CITY”) is now accepting sealed quotes for

the Parks and Boulevards Annual Landscape Maintenance.

Your company, among others, is invited to submit a quote on a competitive basis in the format described. The quote

documents establish requirements and define responsibilities of the proposing vendor (hereinafter "Vendor,”

“Respondent,” or “Contractor”) to provide the Parks & Boulevards Annual Landscape Maintenance.

Sealed quotes will be publicly opened at 12:00 pm CST on Wednesday March 4, 2026 during the regular Board of Park

Commissioners meeting located at 1 N.W. Martin Luther King Jr. Boulevard, Room 301, Evansville, IN 47708.

Vendors wishing to deliver quotes should deliver one (1) original, and one (1) copy of the quote in a sealed envelope with the

Request for quote titled as shown above, along with the date of quote opening and your company name clearly marked on the

outside by 12:00 pm CST on Wednesday March 4, 2026 to Evansville Vanderburgh County Purchasing Department located at

1 N. W. Martin Luther King Jr. Boulevard, Room 323, Evansville, IN 47708. Quotes may also be submitted to the Board of Parks

Commissioner personnel until 12:00 pm CST the day of the quote opening in Room 301.

Any questions concerning the scope of the work should be directed via email to Scott Fankhouser at

sfankhouser@evansville.in.gov (812)568-9506.

All quotes must be received on or before the time and date indicated in the Request for Quote. The responsibility for

submitting quotes in a timely manner is solely that of the Responder. The Owner will not be responsible for delays in mail

delivery or delays caused by any other occurrence. Late quotes will not be considered and will be returned, unopened, to

the Responder.

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Responders are required to provide all requested information.

COSTS OF IFB PREPARATION AND SUBMISSION

Each Responder shall be responsible for all costs incurred in order to prepare and submit their response to this

Request for Quote.

BID BOND

A. Bid Bond, Certified Check, Cashier’s Check or Bank Draft in the amount of one thousand dollars ($1,000.00) shall

accompany each quote as a guarantee that all provisions of the specifications shall be met.

B. Bid Bonds and Checks will be returned to the unsuccessful Vendor(s) after award of purchase by the Board of

Parks Commissioners and to the successful Vendor(s) after the performance bond has been received and

accepted.

C. Bid Bonds must be executed by a corporate surety licensed under the laws of Indiana to execute such bonds. The

surety must be a corporate surety authorized to do business in Indiana and Power of Attorney must accompany

the Quote

D. A Performance Bond in the amount of three thousand dollars ($3,000.00) will be required of the successful

Vendor, prior to work beginning, as a guarantee that all provisions of the submitted quote, specifications and

resulting contract shall be met. The Performance Bond is to be posted to the awarding body within ten (10)

business days after the contract award. Failure to post said Bond may result in the immediate revocation of award.

In place of the bond, a certified check or cashier’s check for the full amount may be provided. Such deposits must

be filed with the executed contract documents and made a part thereof. It shall be the responsibility of the

Respondent to include the cost of the Performance Bond in the quote. The CITY will not pay an additional amount

at a later date.

PUBLIC OPENING PROCEDURES

The purpose of a public opening is for a reading of responses received. Under normal circumstances, no award will be made

or implied at this time, unless otherwise indicated.

A. Only the following information will be given:

o Vendor name

o Quote Amount(s)

B. A copy of the quote tabulation will be available to review in the Purchasing Department upon completion of the

recommended award.

Vendors who wish to review or request copies of quotes may do so by contacting the Purchasing Department. A copy

fee will be charged for hard copies.

AWARD OF CONTRACT

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The award of the resulting agreement will be made by the Board of Parks Commissioners. The Board of Parks

Commissioner’s reserve the right to reject any and all quotes, waive any irregularities, and to make award in the best

interest of the City of Evansville and the Board of Park Commissioners.

E-VERIFY PROGRAM

Pursuant to Indiana Code 22-5-1.7-11 (b)(2) the Contractor shall provide documentation that it has enrolled and is

participating in the E-Verify Program (see Indiana Legal Employment Declaration form). Contractor is required to submit

proof from the E-Verify Program that it is currently enrolled in the Program. An example of confirmation is the

confirmation e-mail received from E-Verify that the Contractor has successfully enrolled in E-Verify.

TAXES

The City of Evansville is exempt from Federal, State, and Local Taxes and will not be responsible for any such taxes in

connection with the award or performance of this contract.

CHOICE OF LAW AND VENUE

Any and all actions or proceedings arising out of, or related to, this Quote and any resulting contract shall be governed by

and construed in accordance with the laws of the State of Indiana. Submission of this quote by Responder constitutes

consent and stipulation to jurisdiction and venue in the courts of Vanderburgh County, Indiana, concerning all litigation

and proceedings arising out of or related to this Quote and any resulting contract.

LENGTH OF CONTRACT

It is the intent of this request for quotes to establish a 12-month agreement with a vendor for Parks & Boulevards Annual

Landscape Maintenance. The awarded contract from the CITY will be in effect for 12 months from date of award and may

be extended for up to two (2) extensions of one (1) year, for a total of three (3) years upon mutual agreement of both

parties. We ask that pricing be held for the 12-month agreement.

INSURANCE REQUIREMENTS

The successful Contractor shall provide proof of insurance in an amount not less than as follows:

o $1,000,000 for injury or death to any one person arising out of any one accident or collision

o $2,000,000.00 aggregate.

o $1,000,000 for damage to the property of each person resulting from a particular incident

After award, the City of Evansville shall be an additional named insured on the policy and the Contractor’s insurance

will be primary.

DAMAGE TO PREMISES

A. If the Park’s property or contents are damaged in any way whatsoever, by reason of any act or omission of

the Contractor or its employees, the Contractor shall immediately repair at its own cost and expense the

building, structure, wall, and fence as damage.

B. Upon failure of the Contractor to make such repairs, the Board of Park Commissioners and/or the City of

Evansville may make such damage at the cost and expense of the Contractor and shall have the right to

terminate that contract.

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GENERAL REQUIREMENTS

The responsibilities of the Contractor include, but shall not be limited to, the following:

A. The Contractor shall purchase all items needed to provide services.

B. The Contractor will furnish all tools, supplies, equipment and labor required.

SCOPE OF SERVICES

The successful contractor will furnish mowing maintenance, trash and debris removal, and pruning services in accordance

with the specifications outlined in this IFB and terms and conditions set forth in the awarded contract.

Due to the climactic nature of this service, no set dates for beginning or ending of mowing season can be given. The

service will begin and end at the discretion of the Executor Director of the Department of Parks & Recreation or his/her

designee on a seasonal basis.

The contractor must comply with all rules, regulations and laws of the Board of Parks Commissioners, City of Evansville

and the State of Indiana.

For service requirements please refer to Specifications A.

For a listing of locations and sizes, please refer to Specifications B.

SUBMISSION REQUIRMENTS

All contractors shall include in their sealed quote the following list of items:

1. All Forms included in this RFQ.

2. A list disclosing tools and equipment owned to fulfil the services outlined in this RFQ. A list of the minimum

required equipment can be found in Specifications A.

3. Statement on workforce.

4. Three (3) professional references

5. Statement experience with agreements, past or current, with scopes comparable to the one outlined in this RFQ.

Locations and sizes can be found in Specifications B.

6. Bid Bond

7. Insurance Information

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VENDOR CHECKLIST

In order to be accepted as a valid quote, the following items MUST be included with your quote, along with any other

information requested in the specifications.

1.

Cost Proposal

2.

Tabulation Page

3.

Equal Opportunity Employment (A-1)

4.

E-Verify (B-1)

5.

Non Collusion Affidavit (C-1)

6.

Conflict of Interest (D-1)

7.

Bid Bond

8.

References

9.

Statement of Experience

10. Equipment List

11. Insurance Information

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Commodity Codes

• NAICS 561730Landscaping Services

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