Project Information

Bid Title

RFP No. 26-06 - PAAA RFP OAASFSS FUNDING SFY 2026-2027 1st Public Notice

Issuing Agency

Pueblo County

Location

Colorado

Published Date

Mar 30, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 26-06

Original Source

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Bid Documents

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Project Description

RFP No. 26-06 - PAAA RFP OAASFSS FUNDING SFY 2026-2027 1st Public Notice 281.68 KB

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PAAA RFP OAA/SFSS FUNDING SFY 2026-2027

RFP NO. 26-06

Overview

Pueblo County on behalf of The Pueblo Area Agency on Aging (PAAA), is soliciting proposals

for Senior Services as follows: Homemaker, Transportation, and Caregiver Respite.

These services are available to older adults residing in Pueblo County that are 60 years of

age or older. No means testing is required to qualify for PAAA services. Caregiver Respite

requires eligibilities be met to receive the service.

All items contained in the Request for Proposal (RFP) are required in preparing proposals for

the services listed above and covered by this proposal with Pueblo County and PAAA.

• RFP officially opens to the public on FRIDAY APRIL 3, 2026, in OAA-SYS software.

Linke below.

o https://paaa.oaa-sys.com/paaa/rfp/public/Login.aspx

• Electronic submissions of proposals will be accepted until 3:00 p.m. MT, MONDAY

APRIL 27, 2026, by Pueblo County Clock. Electronic submissions must be completed in

OAA-SYS Software.

• Hard copy proposals are due by 3:00 p.m. MT (Pueblo County Clock), APRIL 27,

2026, must be delivered in a sealed envelope/container, clearly marked “Request for

Proposal – RFP 26-06, PAAA Senior Services”, and addressed to:

o Pueblo County Purchasing Department

Attn: Terry Robinson

215 W. 10th Street, Room 14

Pueblo, CO 81003

This is in addition to the electronic RFP process submission.

A MANDATORY pre-proposal and electronic submission conference will be conducted by

Zoom and is scheduled for Tuesday April 7, 2026, at 1pm. This will cover OAA-SYS

software RFP submission and questions regarding services within the RFP. This conference

will not be rescheduled.

Zoom

Link: https://us06web.zoom.us/j/87437249077?pwd=V17b5nKAiae6D6pZQjaECa8SPb3J2H.1

Meeting ID: 874 3724 9077

Passcode: 454940

Access to RFP and proposal instructions can be requested by email or phone call to Dina

Godinez, PAAA Program Coordinator, office number (719) 583- 6318 or via E-mail

at Dina.Godinez@pueblocounty.us. Proposal instructions consist of power point slides with

instructions on how to navigate OAA-SYS RFP submission.

Only sealed proposals properly received by the Pueblo County Purchasing Department will be

accepted. No proposals which are received after the time and date stated above will be

considered, and any proposals received after the scheduled closing time and date mentioned

above shall be returned to the submitting agency unopened. Proposals submitted by

telephone, telegram, fax, E-mail, or other means of telecommunications will not be accepted.

Hard copy submission for RFP must be delivered to the Pueblo County Purchasing

Department at the street address shown above.

Pueblo County will award the contract to a company based on the evaluation criteria

contained in the request for proposal.

Pueblo County is an Equal Opportunity Employer. Minority, small, disadvantaged & women

owned enterprises are encouraged to submit competitive proposals for this service.

The County of Pueblo reserves the right to accept or reject any or all proposals, to waive

informalities and to reserve any request for proposals. Pueblo County also reserves the right

to award the contract to more than one, all, none, or a portion of funds to applicants as seen

fit to service Pueblo County older adults.

If assistance under the Americans with Disabilities Act Amendments Act (ADAAA) is needed

to complete any portion of the RFP process please contact the following: Pueblo County

Human Resources, TTY: 800-659-2656 or VOICE: 800-659-3659.

Terms and Definitions

Applicant agency: Means an entity that is applying for a contract or other funding, or for

designation or consideration as an Area Agency on Aging.

Area Agency on Aging (AAA): Means a private nonprofit or public agency designated by the

State Unit on Aging (SUA) to administer the Older Americans Act and related programs within a

Planning and Service Area (PSA) in the State of Colorado.

Area Agency on Aging Advisory Council: Means a representative body of laypersons and

service providers, designated by the AAA to represent the interests of older adults within the

boundaries of a Planning and Service Area.

Activities of Daily Living (ADLs): Means activities that are regularly necessary for personal

care. These activities include transfers in and out of a bed or chair, toileting, walking, dressing,

bathing, hygiene and eating.

Instrumental Activities of Daily Living (IADLs): Means activities necessary for independent

living, including meal preparation, shopping, medication management, housework, laundry,

appointment management, money management, access resources, transportation and

telephone.

Cash Match: Means local cash received from non-Federal and non-State sources, passing to

the control of the contracted or sub-contracted or contract agencies, which is used for the

payment of allowable costs charged to the contract, and for the satisfaction of requirements for

non-Federal/non-State share of program expenses.

Frail: Means an older adult who is determined to be functionally impaired due to a. Inability to

perform at least two (2) activities of daily living without substantial human assistance, including

verbal reminding, physical cueing, or supervision; or b. A cognitive or other mental impairment

requires substantial supervision because the individual behaves in a manner that poses a

serious health or safety hazard to self or others.

Funding request: Means the documentation submitted annually by each AAA to the SUA, in a

format prescribed that includes updated budgetary information.

Greatest Economic Need: Means the need resulting from an income level at/below the Federal

poverty guidelines.

Greatest Social Need: Means the need caused by non-economic factors which include:

a. Physical and mental disabilities.

b. Language barriers; and,

c. Cultural, social or geographical isolation, including isolation caused by:

1. Racial or ethnic status, that restricts the ability of a person to perform normal daily tasks; or,

2. that threatens the capacity of a person to live independently.

High Nutrition Risk: Means a score of six (6) or more on the Determine Your Nutritional Risk

checklist published by the Nutrition Screening Initiative. Requirements shall not include any later

amendments to or editions of the incorporated material. Copies of these materials are available

for public inspection by contacting: Manager, State Unit on Aging Colorado Department of

Human Services, Division of Aging and Adult Services 1575 Sherman Street, Denver, CO

80203; or any State Publication Depository Library.

In-Kind Match: Means services, goods or property donated by a contracted or third party which

are the allowable costs of a contract, for which no cash reimbursement is required, and which

are applied to a requirement for the non-federal/non-state share of program expenses.

Instrumental Activities of Daily Living Skills (IADLS): Means activities necessary for

independent living, including meal preparation, shopping, medication management, housework,

laundry, appointment management, money management, access resources, transportation and

telephone.

Low-Income: Means incomes below the Federal poverty guidelines.

Material aid: Means aid in the form of goods or food such as direct distribution of commodities,

surplus food, and reminder medication boxes, distribution of clothing, smoke detectors,

eyeglasses, hearing aids, dentures, security devices, and medication

Means Test: Means the use of an older adult's income or resources to determine eligibility

pursuant to Vol. 10.

Monitoring: Means a review by the contractor agency of one or more contract activities, that

may include on-site visits to the contractor agency; and/or data collection activities of contractors

and subcontractors, for the purpose of assuring that the contract is being administered in

accordance with the Older Americans Act and that the purposes of the contract are being met.

Nutrition Counseling: Means the provision of individualized advice and guidance by a

registered dietitian in accordance with Federal or State law and/or policy to individuals or their

caregivers for those individuals at nutritional risk because of their health or nutritional history,

dietary intake, medication use or chronic illnesses. Nutrition Counseling addresses the options

and methods for improving nutrition status.

Nutrition Education: Means a program to promote better health by providing accurate and

culturally sensitive nutrition, information and instruction to older adults and caregivers in a group

or individual setting overseen by a dietitian or individual of comparable expertise.

Nutrition Outreach: Means an activity designed to seek out and identify the maximum number

of older adults in greatest need of nutrition and supporting social services, such those hard to

reach, isolated, withdrawn, low income or a minority.

Nutrition Screening: Means the process of identifying older individuals at nutritional risk or with

malnutrition.

Nutrition Services Incentive Program (NSIP): Means a program carried out by the U.S.

Department of Health and Human Services to allot cash, commodities or a combination of cash

and commodities to States and contracted providing nutrition programs to older adults.

On-site evaluation: Means the process of reviewing direction, compliance with regulations and

policies and procedures, efficiency and effectiveness of a program or part of a program through

both discussion, and review of documentation with relevant persons by the SUA or AAA.

Wait List: Means a list created when services are not able to be provided when requested for a

multitude of reasons.

RFP Schedule

Consideration of responses to this RFP will be governed by the following schedule:

Details

Date

Distribution

RFP is released and available for completion.

Friday, April 3, 2026, 12:00 a.m.

RFP Proposal Conference & RFP System Training

(Mandatory)

A MANDATORY Proposal and electronic submission conference will take place online by Zoom. This

training will not be rescheduled.

Zoom

Link: https://us06web.zoom.us/j/83119281120?pwd=hMaZyWoXtaYw5SaHFerJBbdL3mpGrD.1

Meeting ID: 831 1928 1120

Passcode: 029129

Interested organizations are required to participate in training on this RFP web application if they are to be

considered for funding. It is recommended that the individual responsible for completing the proposal

attend.

Zoom Conference – Tuesday April 7, 2026, at 1 pm.

Submittals Due

Responses to this request must be submitted no later than

Electronic Submission due by Monday April 27, 2026, at 3 pm. Pueblo County Clock

Hard Copy Submission hand carried or mailed (must receive in office by or before date and time) to

Pueblo County Purchasing, Attn: Terry Robinson, Address:

215 W 10th St, Rm 14, Pueblo, CO 81003

Monday April 27, 2026, by 3 pm. Pueblo County Clock

Interviews (as needed)

Interviews, if requested, are expected to be held on the listed dates. In lieu of or in addition to interviews, the

PAAA staff may contact respondents during the proposal review process to obtain additional information or

clarification on information provided.

Friday, May 11, 2026

Time TBD Per Individual Request.

Recommendation/Authorization, Tentative

Following review of responses, a recommendation to proceed to contract with selected respondents will be

submitted for approval to the PAAA's Administrative Committee.

Monday May 18, 2026

Contract Finalization

The PAAA staff anticipates finalizing contracts with selected respondents.

Monday, May 25, 2026

If selected for funding, the following trainings will be offered by the PAAA:

AAA - Contractor Training REQUIRED for all respondents approved for funding.

Tuesday, June 2, 2026, at 11 – 12:30 pm by Zoom.

SUDS Training REQUIRED for new contractors, new system users or as deemed appropriate by the PAAA

staff. Optional for all others. New users will schedule time with PAAA Coordinator and Assistant...Monday

June 8, 2026, time TBD.

Period of Performance

Contracts resulting from this Request for Proposals (RFP) will be effective July 1, 2026,

through June 30, 2027, subject to the appropriation of funds by Pueblo County.

Statement of Intent & Acknowledgment of Assurance of Compliance

This project plan is submitted for the period July 1, 2026 – June 30, 2027. The applicant agency

identified will assume full responsibility to develop and administer the annual plan in accordance

with the requirements of the Older Americans Act and related State Unit on Aging Policies &

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