Annual Requirements for Third-Party Administrator For Worker’s Compensation, Automobile And General Liability, And Subrogation Claims

Project Information

Bid Title: Annual Requirements for Third-Party Administrator For Worker’s Compensation, Automobile And General Liability, And Subrogation Claims
Issuing Agency: City of Arlington
Location: Texas
Published Date: Mar 28, 2025
Closing Date: Apr 24, 2025
Government Level: State & Local
Status: Closed
Ref. #: RFP 25-0139
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number RFP 25-0139 (Annual Requirements for Third-Party Administrator For Worker’s Compensation, Automobile And General Liability, And Subrogation Claims)

Issue Date & Time 3/28/2025 04:45:02 PM (CT)

Close Date & Time 4/24/2025 02:00:00 PM (CT)

Question Cut Off Date 4/10/2025 05:00:00 PM (CT)

Notes
The intent of this solicitation is to establish an annual requirements contract with a qualified vendor to provide services as a third-party claim administrator (TPA), capable of a full range of claims adjusting and administration services for its self-insured Workers’ Compensation, Automobile and Liability programs, as well as handling first-party damage and Subrogation claims (“Services”).

The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted.

The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means.

Contact Information

Name Lisa Dahr, Purchasing Agent

Address 500 E. Border St.
7th Floor
Arlington, TX 76010

Phone (817) 459-6346

Fax

Email Lisa.Dahr@arlingtontx.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 8305305

Bid Attachments

File Name Description File Size

10 items in 1 pages

25-0139 Scope of Work.pdf (please login to view this document) Scope of Work 232 KB 314727 6585212

25-0139 Evaluation Criteria.pdf (please login to view this document) Evaluation Criteria 123 KB 314727 6585210

25-0139 Procurement Schedule.pdf (please login to view this document) Procurement Schedule 110 KB 314727 6585211

25-0139 Attachment A Workers Comp Specialty Handling.pdf (please login to view this document) Attachment A Workers Comp Specialty Handling 160 KB 314727 6585208

25-0139 Attachment B Liability Special Handling.pdf (please login to view this document) Attachment B Liability Special Handling 166 KB 314727 6585209

Conflict of Interest Questionnaire.pdf (please login to view this document) Conflict of Interest Questionnaire 48 KB 314727 6478772

MWBE Special Contract Provisions - Proposal.pdf (please login to view this document) MWBE Special Contract Provisions - Proposal 125 KB 314727 6585213

MWBE UTILIZATION PLAN Fillable.pdf (please login to view this document) Utilization plan. Review the MWBE Special Contract Provisions document for information about this form. 256 KB 314727 4681890

LETTER OF INTENT TO SUBCONTRACT fillable.pdf (please login to view this document) Letter of Intent form. Review the MWBE Special Contract Provisions document for information about this form. 177 KB 314727 4681889

GFE Checklist Fillable.pdf (please login to view this document) Good Faith Effort (GFE) Checklist. Review the MWBE Special Contract Provisions document for information about this form. 63 KB 314727 4681888
Commodity Codes: NAICS 524291Claims Adjusting
NAICS 524292Third Party Administration of Insurance and Pension Funds
NAICS 524298All Other Insurance Related Activities
NAICS 541611Administrative Management and General Management Consulting Services

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Type	Request for Proposal
Status	Issued
Number	RFP 25-0139 (Annual Requirements for Third-Party Administrator For Worker’s Compensation, Automobile And General Liability, And Subrogation Claims)
Issue Date & Time	3/28/2025 04:45:02 PM (CT)
Close Date & Time	4/24/2025 02:00:00 PM (CT)
Question Cut Off Date	4/10/2025 05:00:00 PM (CT)
Notes	The intent of this solicitation is to establish an annual requirements contract with a qualified vendor to provide services as a third-party claim administrator (TPA), capable of a full range of claims adjusting and administration services for its self-insured Workers’ Compensation, Automobile and Liability programs, as well as handling first-party damage and Subrogation claims (“Services”). The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted. The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means.

Name	Lisa Dahr, Purchasing Agent
Address	500 E. Border St. 7th Floor Arlington, TX 76010
Phone	(817) 459-6346
Fax
Email	Lisa.Dahr@arlingtontx.gov

Annual Requirements for Third-Party Administrator For Worker’s Compensation, Automobile And General Liability, And Subrogation Claims

Project Information

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