Project Information

Bid Title

2026-005 Consultant Services for Transfer Station Operations

Issuing Agency

Town of Salem

Location

New Hampshire

Published Date

May 19, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-005

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-005
Bid Title:	2026-005 Consultant Services for Transfer Station Operations
Category:	Bids
Status:	Open

Description: **BID OPENING DATE REVISED TO: WEDNESDAY, JUNE 10, 2026** The Town of Salem NH is accepting proposals from qualified consultants for consulting services in drafting a RFP for the operations of the Town of Salem’s Solid Waste / Transfer Station. The Owner intends to select a consultant based on the evaluation criteria herein which will accomplish the objectives of the project while incorporating best practice, permit compliance, and most cost-effective for the Town. The successful Consultant will be responsible for remaining on established schedules for all services rendered to meet the proposed schedule for the project deliverable(s). All proposals must be received by Wednesday, June 10, 2026, at 9:30 AM EST. Late proposals will not be considered. Publication Date/Time: 5/13/2026 12:00 AM Publication Information: Eagle Tribune & Union Leader 5/21/2026 Closing Date/Time: 6/10/2026 9:30 AM Submittal Information: Town Hall, ATTN: Purchasing Division, 33 Geremonty Dr., Salem, NH 03079 Bid Opening Information: Town Hall, Knightly Room Contact Person: Gia Faccadio, Purchasing Agent, gfaccadio@salemnh.gov Related Documents: 2026-005 DOC Consultant Serv. Transfer Station

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Requests for Qualifications

Consulting Services for

Transfer Station Operations

RFP 2026-005

Town of Salem NH

SALEM PURCHASING

Gia Faccadio, Purchasing Agent

Nicole McGee, Finance Director

Joseph R. Devine Jr., Town Manager

603-890-2120

jdevine@salemnh.gov

REQUEST FOR QUALIFICATIONS

RFP 2026-005

CONSULTING SERVICES FOR TRANSFER STATION OPERATIONS

You are cordially invited to submit qualifications in accordance with the specifications, terms, and

conditions listed in RFP 2026-005 Consulting Services for the contract preparation for Solid Waste

/Transfer Station Operations for the Town of Salem which can be obtained at

https://www.salemnh.gov/bids. The Town of Salem NH is accepting proposals from qualified

consultants for consulting services in drafting an RFP for the operations of the Town of Salem’s

Solid Waste / Transfer Station. The Owner intends to select a consultant based on the evaluation

criteria herein which will accomplish the objectives of the project while incorporating best practice,

permit compliance, and most cost-effective for the Town. The successful Consultant will be

responsible for remaining on established schedules for all services rendered to meet the proposed

schedule for the project deliverable(s). All proposals must be received by

W e d n e s d a y , June 10, 2026, at 9:30 AM EST. Late proposals will not be considered. A

pre-proposal meeting will not be conducted. Seven (7) copies of the proposal package must be

submitted in a sealed envelope, plainly marked:

Town of Salem NH

ATTN: Purchasing Division

RFP 2026-005

Consulting Services

Transfer Station Operations

33 Geremonty Drive

Salem, NH 03079

The Town reserves the right to reject any or all proposals and/or to limit this procurement to a portion

based on the availability of funds and/or as deemed in the best interest of the Town.

INTRODUCTION

The Town of Salem, NH is in Rockingham County. The Town’s current Transfer Station Operations,

Loading and Hauling and Solid Waste Disposal agreement will be expiring on December 31, 2026.

The Town intends to bid a new contract in late summer of 2026 that meets the needs of the Town,

adheres to all permit conditions, and has the most cost-effective means possible. The Town seeks a

consultant with experience preparing such a contract and has knowledge and experience with the

operations of a municipal operated transfer station.

SCOPE OF SERVICES

The Town of Salem, NH requests proposals from consultation firms to provide services pertaining to

the contract preparation and issuing a request for proposals (RFP’s) for the Transfer Station Operations,

Loading and Hauling and Solid Waste Disposal contract. The firm shall submit final Town approved

RFP no later than 5pm on Friday July 31, 2026.

See Appendix B for sample scope of services. Firms are welcome and encouraged to develop and

submit their own proposed detailed scope of services.

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Minimum Qualification Requirements

The following are the minimum qualification requirements for this RFP. Proposals that fail to meet

these requirements will be rejected.

1. Proposal must be lawfully authorized to perform the specific services for which they

are proposing in the State of New Hampshire.

2. Proposer must have at least three years’ experience with creating an RFP for Solid

Waste / Transfer Station Operations for Municipalities.

3. Proposer must have experience and knowledge of NHDES permitting as it relates to

operating a transfer station and landfill.

Cover Letter/Letter of Interest (2 pages max): Each vendor statement must include a cover letter

/ letter of interest identifying the vendor, their place of business, the name, email address, and

telephone number of the person to contact about the statement and the subject RFP. The email

address provided will be used to schedule the in-person or remote presentation (if deemed necessary).

Experience, Qualifications, and Project Team (Individual)

1. Briefly describe your firm, its history, and its organizational structure. State how long your

firm has been consulting.

2. What proportion of your firm’s overall business relates to consultation services?

3. Describe your firm’s experience with municipal transfer station operations, solid waste

management and DES permitting and indicate whether and which of your firm’s

employees focus on such assignments.

4. Please list the municipal clients that your firm has consulted on RFPs for transfer station

operations, solid waste management, and DES Permitting.

5. Please list the municipal clients that your firm has consulted with municipal transfer station

operations, solid waste management, and DES permitting.

6. Does or has your firm provided these types of services for municipalities in New

Hampshire, and if so, how many?

7. Introduce your team or individual to be assigned to this project. Provide a quick snapshot of

your team’s or individual’s experience in preparing such a contract. The description should

include background, experience, and strengths of each member or individual. Please include

a one-page resume for each member of your staff to be assigned this project. Please indicate

who will be the project manager.

8. Please provide a list of three (3) references for clients that you have assisted / perform similar

services for. Municipal clients are preferred.

Performance and Implementation

1. Describe your firm’s process for researching, preparation and working with clients to create

a scope of work for an RFP for solid waste / transfer station operations.

2. Describe your firm’s process for bid review and contractor selection.

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Selection Criteria

Proposals that do not meet the minimum requirements may not be evaluated by the selection committee. The

Town is not required to accept the proposal that includes the lowest cost estimate and will be ranked and rated by

the selection panel based on the following criteria:

• Completeness and timeliness of consultant’s submission

• Experience, references, and qualifications.

• Project understanding and professionalism.

• Cost competitiveness and thoroughness of fees and cost estimate

Proposals deemed to meet the requirements shall be evaluated by a Selection Committee and will be scored for

each of the following areas.

1. Scope of Services

2. Experience, Qualifications, and Project Team

3. Performance and Implementation

4. Cost Proposal (submitted in a separate, sealed envelope)

5. Oral Interviews (conducted only if necessary)

The selection criteria for the “written evaluation” are listed above in 1-3 and shall be the basis for an award of the

determination for the Consultants to be short-listed for an Oral interview or basis for award on the written evaluation.

Proposal Submission and Format

Proposals shall be submitted in a sealed envelope to the Town of Salem, NH. Electronic submissions

will not be accepted. Information within the RFP response shall be presented in a quality manner that

is clear and concise.

Contents shall be placed in separate sections, properly organized in order by category as listed with

each individual section having a section divider page, clearly labeled as indicated for each section.

Proposal contents shall not exceed a total of forty (40) single-sided pages. The total proposal content

pages allowed exclude the front cover, section divider pages, items required in the appendix section,

and other items listed as not included towards the maximum page count. Please include in a separate

sealed envelope a cost proposal, this does not count towards the maximum page count.

Rejection of Proposals

The Town reserves the right to reject any or all proposals and/or to limit this study to a portion based

on the availability of funds and/or as deemed in the best interest of the Town. Any proposal determined

to be non-responsive to any of the minimum evaluation criteria of this RFP will be automatically

disqualified. The Town may determine that the non-responsiveness is not substantial and can be

clarified. In such cases, the Town will allow the VENDOR to make minor corrections and apply the

change in the evaluation.

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Any of the following reasons may be considered as being sufficient for the disqualification of

VENDOR and the rejection of his proposal(s):

1. Failure to adhere to one or more of the provisions established in the RFP.

2. Failure to submit all required information as requested in the specifications by the deadline.

3. Failure to submit the proposal at the time or in the format specified herein or to supply the

minimum information requested herein.

4. Failure to meet the minimum evaluation criteria specified in this RFP.

5. Failure to submit its proposal to the required address on or before the deadline date

established by the Town.

6. Misrepresentation of services, experience, and personnel by providing demonstrably false

information in its proposal or failure to provide material information.

7. Failure to submit the cost on the enclosed Cost Proposal.

8. Refusal of a reasonable request for an interview.

9. Refusal to provide clarification requested by the Town.

10. Evidence of collusion.

11. Failure to provide truthful and accurate information in its proposal or misrepresents its

product.

Execution of Contract

Upon the acceptance of VENDOR’S proposal, the Town will prepare and submit an award letter to

the successful VENDOR for ordering. In the event that the successful VENDOR fails, neglects, or

refuses to execute the contract within fourteen (14) days after receiving a notice of award from the

Town, the Town may at its option terminate and cancel its action in awarding the bid and the selection

of the VENDOR shall become null and void and of no effect.

Incorporated by reference into the contract, which is to be entered into, by the Town and the

successful VENDOR pursuant to this RFP will be:

1. All the information presented in or with this RFP and the VENDOR’S response thereto.

2. All written communication between the Town and the successful VENDOR whose

proposal is accepted. A designated official of the VENDOR and the Town of Salem shall

execute the contract.

Payment

This is a lump sum contract. The Firm will be paid upon final deliverable acceptance and RFP award.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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