Project Information

Bid Title

Janitorial Services

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Feb 21, 2025

Closing Date

Mar 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

02-25-MO

Original Source

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Bid Documents

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Project Description

Project ID: 02-25-MO

Title: Janitorial Services

Addenda: 1

Release Date: 2/6/2025

Due Date: 3/10/2025

Post Information

Posted At:Thu, Feb 6, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of New Smyrna Beach (herein after, “City”) is requesting proposals from qualified professional contractors to provide Janitorial Services for approximately fourteen (14) City owned buildings at various locations within the City. Services shall be provided and scheduled after business hours of 5 pm to limit interruption or interference with the proper execution of City business, unless noted.

If an award is made it shall be made to the best overall proposer(s) whose proposal is most advantageous to the City, taking into consideration the evaluation factors set forth in this document. The City shall not use any other factors or criteria in the evaluation of the proposals received.

Background

The City serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.

The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

Additional detailed information on the government can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Report s.

The City of New Smyrna is exempt from any and all state, local and federal taxes.

Timeline

Issue RFP Notice:

February 6, 2025

Pre-Proposal Meeting (Non-Mandatory):

February 14, 2025, 9:00am

In person (Site Visits to follow):
Maintenance Operations
124 Industrial Park Ave., New Smyrna Beach, FL 32168

Virtual, Teams Meeting
Dial in by phone
+1 786-636-1338
Phone conference ID: 959 607 510#

Deadline for Written Questions:

February 21, 2025, 5:00pm

Proposal Submission Deadline:

March 10, 2025, 5:00pm

Opening of Submittals:

March 11, 2025, 9:00am

Virtual, Teams Meeting
Dial in by phone
+1 786-636-1338
Phone conference ID: 439 069 152#

Evaluation Meeting :

March 17, 2025, 9:00am

Microsoft Teams Meeting, Call in (audio only)
Dial in by phone
+1 786-636-1338
Phone conference ID: 536 375 224#

Recommendation of award to City Commission:

April 8, 2025

Commodity Codes

• NAICS 561720Janitorial Services

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