Project Information

Bid Title

Marketing & Outreach Promotional Items

Issuing Agency

Early Learning Coalition of Osceola County

Location

Florida

Published Date

Jun 16, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #2026MOPI

Original Source

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Project Description

RFP #2026MOPIMarketing & Outreach Promotional Items

Opening Date:

June 16, 2026

Closing Date:

June 22, 2026

Date Posted:

The Early Learning Coalition of Osceola County seeks to engage a qualified vendor with demonstrated experience in the production and supply of high-quality promotional and outreach items. The selected Proposer shall have the capability to manufacture and/or provide branded materials in accordance with specifications supplied by the Coalition.

Request for Proposals

Attachment Preview

Request for Proposal

RFP #2026MOPI

RFP#2026MOPI

Request for Proposals for:

Marketing & Outreach Promotional Items

ISSUED ON JUNE 16, 2026

RESPONSES DUE BY: JULY 6, 2026

NO LATER THAN 4:00 P.M., COALITION TIME

PROPOSALS SENT BY EMAIL TO:

Carmen Garcia

Subject Line: RFP #2026MOPI Marketing & Outreach Promotional Items

cgarcia@elcosceola.org

The sole point of contact for purposes of this RFP is:

Carmen Garcia, Grant Manager

Email: cgarcia@elcosceola.org

ANY ALTERATION OF THE LANGUAGE OF THIS RFP OR ANY REPRESENTATION OF MODIFIED LANGUAGE AS THE

OFFICIALLY RELEASED RFP WILL NOT BE PERMITTED AND WILL BE SUFFICIENT CAUSE FORREJECTION OF A PROPOSAL. IN

CASE OF ANY DISPUTE CONCERNING THE TERMS OR LANGUAGE IN THIS DOCUMENT, THE COALITION PRINTED FILE COPY

OF THIS RFP WILL PREVAIL.

1

Request for Proposal

RFP #2026MOPI

Early Learning Coalition of Osceola County

Request for Proposals (RFP) to Provide

Marketing & Outreach Promotional Items

I. INTRODUCTION

The OSCEOLA COUNTY SCHOOL READINESS COALITION, INC. d/b/a EARLY LEARNING COALITION OF OSCEOLA

COUNTY (Coalition) located at 1950 E Irlo Bronson Memorial Hwy, 2nd Floor Kissimmee, FL 34744 will accept

Proposals for Marketing & Outreach Promotional Items. Please consider this communication a formal

Request for Proposal (RFP), responses to which will be used to determine the best-qualified firm for these

services and will be the basis for negotiating a contract.

The Coalition is a not-for-profit corporation organized under the laws of the state of Florida and has been

determined exempt by the Internal Revenue Service under the provisions of IRS Code, Section 501(c)(3). The

Florida Division of Early Learning has certified the Coalition as a local early learning coalition for the

purposes of implementing programs authorized by Florida Statute Chapter 1002. Our principal function is

the provision of oversight, and policy guidance to the early childhood School Readiness and Voluntary

Prekindergarten Education systems in Osceola County, Florida.

II. STATEMENT OF WORK

General Statement of Services to be Provided.

The Early Learning Coalition of Osceola County seeks to engage a qualified vendor with demonstrated

experience in the production and supply of high-quality promotional and outreach items. The selected

Proposer shall have the capability to manufacture and/or provide branded materials in accordance with

specifications supplied by the Coalition.

The Coalition will be responsible for the development and design of all creative content, including logos,

artwork, and specifications. The selected Contractor will be required to produce promotional items utilizing

Coalition-provided branding elements, including but not limited to logos, color schemes, and other approved

visual assets, and shall strictly adhere to the Early Learning Coalition of Osceola County brand guidelines in

all instances.

The purpose of this procurement is to support the Coalition’s outreach and engagement efforts by obtaining

promotional materials that reinforce brand recognition and enhance visibility within the community. These

items will be used to promote awareness of the Coalition’s services among families, child care providers,

and community partners throughout Osceola County.

The Contractor shall be responsible solely for the production, customization, and delivery of approved

promotional items based on specifications provided by the Coalition. No marketing strategy, campaign

development, or creative design services are included within the scope of this solicitation.

Specifications:

The items identified below reflect the Coalition’s anticipated requirements at the time of issuance of this

Request for Proposals (RFP). Proposers shall submit pricing for each item expressly listed herein.

The resulting contract shall be used for the procurement of promotional, branded, printed, and related

materials of a similar or comparable nature, as well as other related promotional items that may be required

by the Coalition during the initial contract term and any duly authorized renewal periods. The Contractor

shall be capable of furnishing such items, including those comparable in nature to the items identified

herein.

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Pricing shall be provided only for the specific items identified in this solicitation. Pricing for additional or

unlisted items is not required as part of the proposal submission.

The items requiring pricing are as follows:

Item

Wall Decals

ID badges

Note pads

Business cards

Floor Decals

Pens

Tablecloths

Mousepads

Refrigerator Magnets

Backpack

Drawstring bags

THIS SPACE LEFT BLANK INTENTIONALLY

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SECTION III – SELECTION METHOD AND INSTRUCTIONS

3.1 Bidding Instructions

3.1.1 Interest. Companies who intend to respond to this RFP are requested to notify the Coalition by

sending an email to cgarcia@elcosceola.org with the RFP number and name in the subject line.

Please include the name, address, telephone, and email address of the company (firm) and

contact person. Please include completed Attachment A (Notice of Intent to Submit a Proposal)

and Attachment B (Application Cover Sheet) with email.

3.1.2 Application Timetable

ACTIVITY

1 Last day for submission of written inquiries

2 Coalition response to written inquiries

3 Deadline for Notice of Intent to Submit a Proposal

4 Deadline for Receipt of Proposals

5 Time period for evaluation of proposals

6 Anticipated Posting of Notice of Intent to Award

DATE

June 22, 2026, 4:00 p.m. EST

June 25, 2026, 4:00 p.m. EST

June 26, 2026, 4:00 p.m. EST

July 6, 2026, 4:00 p.m. EST

July 7, 2026 – July 13, 2026, 4:00 p.m. EST

July 15, 2026, 4:00 p.m. EST

3.1.3 Evaluation Process

The Vendor Selection Committee, consisting of Coalition staff, will evaluate the proposals and

prepare recommendations of the vendor(s) selected for this RFP. All proposals received will be

reviewed in accordance with the criteria listed in this RFP. The Committee may request a

presentation by any or all companies to clarify proposed plans and details, as part of the review

and evaluation process. The Committee may also ask additional questions to clarify the

submitted proposal(s).

The Chief Executive Officer or Chief Operating Officer shall make the final decision, and once the

selection has been made, contract execution will begin. If a contract agreement cannot be

reached with the highest-ranked responsive and responsible Respondent, negotiations with that

Respondent will be formally terminated. The Coalition would then negotiate with the next

highest-ranked responsive and responsible Respondent until an agreement is reached. The

Coalition may choose to modify the choice of a selected company if the Coalition determines that

such a change is in its best interest.

The Coalition reserves the right to reject any and all proposals submitted. The Coalition further

reserves the right to inspect the facilities, organization, and review evidence of the financial

condition of a company to assess their ability to perform the contract before awarding a contract.

Multiple proposals/vendors may be selected in order to best provide the goods and services and

to meet the goals outlined in the Scope of Work for this RFP.

3.1.1 Evaluation Criteria

Each proposal will be evaluated based on the following criteria, as further described in the RFP

Evaluation Criteria matrix and applicable point values:

• Alignment with RFP Scope of Work

• Proposal timeliness, Professionalism, and Conciseness

• Expertise/Experience

• Availability of Resources (based on time requirement)

• Value of Product/Services

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3.1.5 Contract

If the contract terms are not accepted, we reserve the right to proceed with the next highest-

scoring vendor who best meets the RFP criteria and aligns with the needs of our agency. If any

subsequent vendor also declines the terms, we reserve the right to cancel this RFP and reissue it

to solicit additional proposals.

SECTION IV – TERMS, CONDITIONS AND OTHER REQUIREMENTS

4.1 Federal and State Tax

The Coalition is exempt from federal taxes; in addition, the Coalition is exempt from State and

County tangible personal property taxes, sales taxes, and intangible taxes. The company doing

business with the Coalition will not be exempted from paying sales tax to their suppliers for

materials to fulfill contractual obligations with the Coalition, in addition, the successful company

will not be authorized to use the Coalition’s tax exemption number in securing such materials.

4.2 Legal Requirements

It shall be the responsibility of the provider to be knowledgeable of all federal, state, county and

local laws, ordinances, rules, and regulations that in any manner affect the items covered herein.

Lack of knowledge by the company will in no way be a cause for relief from responsibility.

Companies doing business with the Coalition will be required to attest to compliance with the

following federal and state rules and regulations as applicable to the resulting contract, funding

source, scope of services, and contract amount:

• Equal Employment Opportunity (EO 11246 as amended by EO 11375 and supplemented by

regulation 41 CFR part 60)

• Copeland “Anti-Kickback” Act (18 USC 874 and 40 USA 276c)

• Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333)

• Rights to Inventions Made Under a Contract or Agreement (37 CFR part 401)

• Clean Air Act (42 USC 7401 et seq) and Federal Water Pollution Control Act (33 USC 1251 et

seq), as amended

• Debarment and Suspension (EO 12549 and EO 12689)

4.3 Agreement

A professional services agreement will be negotiated for any work to be performed as a result of

this RFP. The RFP, the proposal, and the resulting agreement will constitute the complete

agreement between the company and the Coalition. This RFP alone is in no way an agreement,

obligation, or contract and in no way is the Coalition responsible for the cost of preparing the

proposal. One copy of the proposal will be retained for official files and become a public record.

The initial term of the agreement shall begin in July 2026 and end in June 2027. Respondents must

include proposed pricing for the initial term and each contemplated renewal term in their

proposals. The agreement may be renewed for up to three (3) additional one-year terms,

contingent upon satisfactory performance and the availability of funding, and any renewal shall

remain at the sole discretion of the Early Learning Coalition of Osceola County

4.4 Trade Secret and Confidential Materials

If the application includes material which is deemed a trade secret under Section 812.081, FS, or

otherwise confidential or exempt from disclosure under Chapter 119, FS, which the company does

not wish to become public record, the following statement should be included in the application:

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Commodity Codes

• NAICS 323113Commercial Screen Printing
• NAICS 541890Other Services Related to Advertising

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