Project Information

Bid Title

B017-26 VFD REPLACEMENT FOR RAW WATER PUMPS AT WATER PLANT #2

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Dec 15, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

B017-26

Original Source

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Bid Documents

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Project Description

B017-26 VFD REPLACEMENT FOR RAW WATER PUMPS AT WATER PLANT #2

RFP Number:

B017-26

RFP Status:

Open

Start Date:

December 15, 2025

Close Date:

Wednesday January 14th, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

Attachment Preview

LEGAL NOTICE

AND

INVITATION TO BID

B #017-26

The Brownsville Public Utilities Board will accept electronic and/or sealed bids until 5:00 PM,

January 14, 2026 at the Brownsville Public Utilities Board (BPUB) Purchasing Office, 1155

FM 511, Olmito, Texas 78575. Bids received after this time will not be considered. Electronic

or sealed bids received after this time will not be considered for the project entitled:

VARIABLE FREQUENCY DRIVE (VFD) REPLACEMENT FOR RAW WATER

PUMPS AT WATER PLANT #2

Bids will be publicly opened and read aloud on January 15, 2026 at 11:30 AM. Bidders can

request a copy of the bid tabulation by emailing npgalindo@brownsville-pub.com. Vendors can

call in to (956) 214-6020 on January 15, 2026 at 11:30 AM to listen to the bid opening.

A Non-mandatory Pre-bid meeting and walk-through will be held at the Water Plant #2,

1455 Robinhood Drive, Brownsville, TX 78521, at 9:00 AM on December 22, 2025.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for

Proposal (RFP) and bid opportunities. Registration is available at registering on Bidnet Direct's

Texas Purchasing Group, if you haven’t already registered.

Detailed specifications may be obtained at Brownsville Public Utilities Board website at

https://www.brownsville-pub.com/rfp_status/open/.

Please mark on the outside of the envelope and on any carrier’s envelope/package: “B017-

26, VARIABLE FREQUENCY DRIVE REPLACEMENT FOR RAW WATER PUMPS

AT WATER PLANT #2, JANUARY 14, 2025, 5:00 PM” and send to the attention of Diane

Solitaire, Brownsville Public Utilities Board, Purchasing Department, 1155 FM 511, Olmito,

Texas 78575 or via electronic with Bidnet.

The bidder shall submit their bid on these forms. A bid shall be comprised of the bid documents

completed by the bidder plus supplemental information required by the specifications and

documents or deemed necessary by the bidder to fully describe the offering. Each bid shall

constitute an offer to the Board, as outlined therein, and shall be irrevocable for at least ninety

(90) days after the time announced for the opening thereof.

B#017-26 Variable Frequency Drive

Replacement For Raw Water Pumps at Water Plant #2

Page 1

Each bid shall be accompanied by a Certified or Cashier's check payable to the order of the

Brownsville Public Utilities Board, City of Brownsville, Texas for a sum not less than five (5%)

percent of the total amount bid. In lieu of a check, a Bid Bond may be submitted in an amount

not less than five (5%) percent of the total amount bid with a Corporate Surety licensed to do

business in the State of Texas, conditioned that the BIDDER will pay the BPUB, as mutually

agreed to liquidated damages, and not as a penalty, the amount specified in the Bond unless he

enters into a contract in accordance with his bid. BIDDER is required to execute a contract and

furnish a Performance Bond, Payment Bond and a Certificate of Insurance. If the BIDDER fails

to execute the contract and to furnish satisfactory Performance and Payment Bonds and

Insurance Certificates within ten (10) days from the date on which he is notified that his bid has

been accepted, the amount of his check or bid bond shall be forfeited to the BPUB as mutually

agreed to liquidated damages, and not as a penalty. No bid will be accepted without Bid Bond.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal

Service or any other courier system fails to deliver the sealed bids to the Brownsville Public

Utilities Board, Purchasing Office by the given deadline above. Bid will be accepted via

electronic transmission through Bidnet, only.

Brownsville Public Utilities Board reserves the right to reject any or all responses and to waive

irregularities contained therein and to accept any response deemed most advantageous to the

Brownsville Public Utilities Board.

Diane Solitaire

Purchasing Department

Brownsville Public Utilities Board

(956) 983-6366 - Phone

B#017-26 Variable Frequency Drive

Replacement For Raw Water Pumps at Water Plant #2

Page 2

INSTRUCTIONS TO BIDDERS

Please submit this page upon receipt

Acknowledgment Form

B017-26 Variable Frequency Drive Replacement for Raw Water Pumps at Water Plant #2

For any clarifications, please contact Nicholas Galindo or Hugo E. López at the Brownsville

Public Utilities Board, Purchasing Department at (956) 983-6368 email: npgalindo@brownsville-

pub.com or to (956) 983-6375, e-mail: hlopez@brownsville-pub.com

Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you

want the bid package mailed, please provide a method of shipment with account number in the

space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via e-mail to: npgalindo@brownsville-pub.com or to hlopez@brownsville-pub.com.

This will ensure you remain active on our vendor list.

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

Fax:

Email:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE, PLEASE E-MAIL THIS PAGE TO EMAIL LISTED ABOVE

B#017-26 Variable Frequency Drive

Replacement For Raw Water Pumps at Water Plant #2

Page 3

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez,

or

Purchasing Administrator

(956) 983-6375

Nicholas Galindo

Buyer Apprentice

(956) 983-6368

• Tentative Time Line

1. December 15, 2025 to January 14, 2026 - Vendors work on bid.

2. January 14, 2026 at 5:00 PM CST - Vendor must submit one (1) set of bid

documents sealed in an envelope to:

Diane Solitaire, Purchasing

1155 FM511

Olmito, TX 78575

Bid #017-26 – Variable Frequency Drive Replacement for Raw Water Pumps

at Water Plant #2

Due: January 14, 2026 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost or late mail. Brownsville Public Utilities Board will accept electronic

transmission of sealed bids via BidNet, only.

1. December 22, 2025- Non -Mandatory Pre-bid Meeting at 9:00 AM

2. January 7, 2026- Last day to submit questions

3. January 15, 2026 - Open bids at 11:30 AM

4. January 15, 2026 – January 22, 2025 - Evaluate bids

5. January 23, 2026 – Provide Final Recommendations

6. February 09, 2026 - Send to Utilities Board for approval

7. Term of contract will commence- March 2026

• Or Equal

Brand name and/or manufacturer’s references used in this Request are descriptive – not

restrictive – they are intended to generally indicate type and quality desired. Brands of like

nature and quality will generally be considered. If bidding on other than referenced

specifications, please provide complete descriptive information of said material/equipment

article.

B#017-26 Variable Frequency Drive

Replacement For Raw Water Pumps at Water Plant #2

Page 4

• Pricing

Bid unit prices on BPUB estimated quantities specified, extend and show total. In case of errors

in extension, unit prices expressed in written words and not numerals, shall govern. Prices shall

remain firm throughout the Contract.

All fields (UNIT PRICE & TOTAL PRICE) in the Bid Schedule must be filled in. The data

must be complete to identify any bidding brand called for specifically.

Failure to submit any of the above information with the sealed bid may disqualify bid.

• Vendor Representative

The successful contractor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make any minor clarifications

or adjustments and/or assist with coordination of all transactions as needed to allow Contract

entry.

• Quality of Products (Reserved)

All material and equipment items specified must be new, in first class condition, including

containers suitable for shipment and storage. No substitutions in standard grades or lesser quality

will be accepted.

• Determining Factors for Award

1. Price

2. Responsibility of contractor to perform the intended work and responsiveness to

the bid request

3. Compliance with requirements of the technical specifications

4. Quality of performance on previous work on similar contracts

5. Recent successful completion of similar projects

6. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors, and suppliers

7. Safety record will be considered when determining the responsibility of the bidder

8. Local preference and acceptable cash discounts will be applied to the bid prices to

determine the apparent low bidder

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an

individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted

to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

B#017-26 Variable Frequency Drive

Replacement For Raw Water Pumps at Water Plant #2

Page 5

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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