Project Information

Bid Title

Moving Montrose Forward Surface Treatment (Slurry and Cape Seal) Project

Issuing Agency

City of Montrose

Location

Colorado

Published Date

Jan 16, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-002

Original Source

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Bid Documents

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Project Description

Bid Number:	26-002
Bid Title:	Moving Montrose Forward Surface Treatment (Slurry and Cape Seal) Project
Category:	Construction and Design Services
Status:	Open

Description: The City of Montrose is requesting formal bids through the Invitation for Bid process to complete the Moving Montrose Forward Surface Treatment (Slurry and Cape Seal) Project.   An optional pre-bid meeting will be held virtually on January 27, 2026 2:00 PM at https://tinyurl.com/MMFSlurry2026PB Bids shall be submitted electronically to For security reasons, you must enable JavaScript to view this E-mail address. and will be publicly received virtually on February 9, 2026 2:00 PM at https://tinyurl.com/MMFSlurry2026BO Late bids will not be accepted and it is the responsibility of bidders to ensure that bids (including signed addenda) arrive by 2:00 PM on the date listed above. Complete bid packets can be downloaded from the City web page at www.cityofmontrose.org under Department Services, Purchasing, and Open Bids.  Addenda will be posted to the website and it is the bidder's responsibility to download, review, sign, and include addenda with their bid. The City reserves the right to accept or reject any or all bids, to waive irregularities and/or informalities and to disregard all non-conforming, non-responsive, unbalanced or conditional bids. The City of Montrose complies with all Equal Opportunity requirements. All qualified bidders will receive consideration without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap or age.  The project is also bid according to the City of Montrose local preference policy in effect on the date of the bid opening and detailed in the official Municipal Code of the City of Montrose, Section 1-16-4(B). Publication Date/Time: 1/15/2026 2:00 PM Publication Information: Montrose Daily Press Closing Date/Time: 2/9/2026 2:00 PM Related Documents: 26-002 MoveMo Surface Treatments Bid Packet 26-002 MoveMo26 - Surface Treatment_IFB 1-15-2026 26-002 MoveMo Surface Treatment Project Bid Form 26-002 MoveMo Slurry Seal Spec 26-002 MoveMo Cape Seal Spec 26-002 Sample Construction Contract - With Warranty Language

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City of Montrose

Purchasing Division

400 East Main Street

PO Box 790

Montrose, CO 81402

INVITATION FOR BID

Moving Montrose Forward Surface Treatment

(Slurry and Cape Seal) Project

Issue Date: January 15, 2026

Bid Number: 26-002

Agent/Contact: Scott Murphy

Submissions Must Be Received by: February 9, 2026 at 2:00 pm Colorado Time

ADMINISTRATIVE INSTRUCTIONS

The City of Montrose is requesting formal bids through the Invitation for Bid process to complete the

Moving Montrose Forward Surface Treatment (Slurry and Cape Seal) Project. An optional pre-bid meeting

will be held virtually on January 27, 2026 2:00 PM at https://tinyurl.com/MMFSlurry2026PB Bids shall be

submitted electronically to bids@cityofmontrose.org and will be publicly received virtually on February 9,

2026 2:00 PM at https://tinyurl.com/MMFSlurry2026BO Late bids will not be accepted and it is the

responsibility of bidders to ensure that bids (including signed addenda) arrive by 2:00 PM on the date

listed above.

Complete bid packets can be downloaded from the City web page at www.cityofmontrose.org under

Department Services, Purchasing, and Open Bids. Addenda will be posted to the website and it is the

bidder's responsibility to download, review, sign, and include addenda with their bid.

The City reserves the right to accept or reject any or all bids, to waive irregularities and/or informalities

and to disregard all non-conforming, non-responsive, unbalanced or conditional bids. The City of

Montrose complies with all Equal Opportunity requirements. All qualified bidders will receive

consideration without regard to race, creed, color, national origin, sex, marital status, religion, ancestry,

mental or physical handicap or age. The project is also bid according to the City of Montrose local

preference policy in effect on the date of the bid opening and detailed in the official Municipal Code of

the City of Montrose, Section 1-16-4(B).

Invitation for Bid

MoveMo Surface Treatments

Page 2

City of Montrose

Bid 26-002

GENERAL TERMS AND CONDITIONS

These General Terms and Conditions apply to all Offers made to the City of Montrose (hereafter "City")

by all prospective vendors (herein after referred to as "Bidder") regarding City Solicitations including, but

not limited to, Invitations to Bid, Requests For Proposals, Requests for Quotes, and Requests For

Qualifications (hereafter "Solicitation" or Bid Solicitation).

A. CONTENTS OF BID

1. Bidders shall thoroughly read the project requirements and specifications, and shall examine any

drawings and documents which may be incorporated into the Bid documents. As Bid documents

frequently change for each Solicitation, veteran Bidders shall not assume that this Solicitation

contains the same terms and conditions that were supplied in prior Solicitations.

2. Bidders shall make all investigations necessary to thoroughly inform themselves regarding the

plant and facilities affected by the delivery of services, materials and equipment as required by

the Bid conditions. No plea of ignorance by the Bidder of conditions that exist, or may hereafter

exist as a result of failure to fulfill the requirements of the contract documents, will be accepted

as the basis for varying the requirements of the City or the compensation to the Bidder.

3. Bidders are advised that all City contracts are subject to all legal requirements contained in City

Ordinances and State and Federal Statutes governing purchasing activities.

4. Bidders are required to state the exact intentions of their offer to the City via this Solicitation and

must indicate any variances to the terms, conditions, and specifications of this Solicitation, no

matter how slight. If variations are not stated in the Bidder's Offer, it shall be construed that the

Bidder's Offer fully complies with all conditions identified in this Solicitation.

B. CLARIFICATION AND MODIFICATION OF BID SOLICITATION

1. Apparent silence or omissions within this Bid Solicitation regarding a detailed description of the

materials and services to be provided shall be interpreted to mean that only the best commercial

practices are to prevail and that only materials and workmanship of first quality are to be used.

2. If any Bidder contemplating submitting a Proposal under this Solicitation is in doubt as to the true

meaning of the specifications, the Bidder must submit a written e-mail request for clarification to

the City's Agent/Contact. The Bidder submitting the request will be responsible for ensuring that

the City receives the request at least seven (7) calendar days prior to the scheduled bid opening.

3. Any official interpretation of the Bid Solicitation must be issued in writing by the agent/contact of

the City who is authorized to act on behalf of the City, or by the City's Legal Department. The City

shall not be responsible for other interpretations offered by employees of the City who are not

authorized to act on behalf of the City for this project.

Invitation for Bid

MoveMo Surface Treatments

Page 3

City of Montrose

Bid 26-002

4. If necessary, the City may issue a written addendum to clarify or inform of substantial changes

which impact the technical submission of Bids. Addenda will be posted to the website and it is the

Bidder's responsibility to download addenda. The Bidder shall certify its receipt of the addendum

by signing the addendum and returning it with its Bid. In the event of a conflict with the original

Bid Solicitation documents, addenda shall supersede all other documents to the extent specified.

Subsequent addenda shall govern over prior addenda only to the extent specified.

C. PRICING, COLLUSION, AND TAXES

1. Current Prices. Bid Proposals must be fixed and firm unless stated otherwise in the Bid Solicitation.

2. Discounts. Discounts shall not be considered in determining the lowest net cost for Bid evaluation

purposes. Payment terms shall be as set forth in any contract executed between the City and the

Bidder. Payment by the City is deemed to be made on the date of the mailing of the check, or as

otherwise set forth in any contract executed between the City and the Bidder.

3. Collusion. The Bidder, by affixing its signature to this Proposal, certifies that its Proposal is made

without previous understanding, agreement, or connection either with any persons, or entities

offering a Bid for the same items, or with the City. The Bidder also certifies that its Bid is in all

respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure

integrity of the City's public procurement process, all Bidders are hereby placed on notice that

any and all Bidders who falsify the certifications required in conjunction with this section shall be

prosecuted to the fullest extent of the law.

4. It shall be understood and agreed that Bid Offers submitted by persons and entities are done so

independently of any other offers, and that Bidders will not knowingly participate in solicitations

where there exists a conflict of interest with their entity and a member of City staff or their

immediate family.

5. Taxes. Bidders will neither include Federal, State nor applicable local excise or sales taxes in bid

prices, as the City is exempt from payment of such taxes. The Colorado Department of Revenue,

Certification of Exemption for Colorado State Sales/Use Tax account number for the City of

Montrose is 98-01805-0000. An exemption certificate will be provided, where applicable, upon

request.

D. PREPARATION AND SUBMISSION OF BID

1. The Proposal must be typed or legibly printed in ink. All corrections made by the Bidder must be

initialed in ink by the Bidder or its lawful agent.

2. Bid Proposals must contain a manual or electronic signature of an authorized agent of the Bidder

in the space provided on the Bid Proposal Form. If the Bidder or its lawful agent fails to sign the

Bid Proposal Form, its Bid may be considered non-responsive and ineligible for award.

Invitation for Bid

MoveMo Surface Treatments

Page 4

City of Montrose

Bid 26-002

3. Unit prices shall be provided by the Bidder on the Bid Proposal Form when required in conjunction

with the prescribed method of award. The Bidder shall enter "No Bid" for each item where a unit

price will not be offered. Where there is a discrepancy between the unit price and the extension

of prices, the unit price shall prevail.

4. The delivery and/or completion date(s) provided by the Bidder, if required, must be stated in

calendar days, following receipt of order/contract or official notice to proceed.

5. All information and supplemental documentation required in conjunction with this Bid shall be

furnished by the Bidder with its Bid Proposal. If the Bidder fails to supply any required information

or documents, the city, in its sole discretion, may consider the Proposal non-responsive.

6. The accuracy of the Bid is the sole responsibility of the Bidder. No changes in the Proposal shall

be allowed after the submission deadline, except when the Bidder can show clear and convincing

evidence that an unintentional factual mistake was made, including the nature of the mistake and

the price actually intended.

7. Bidders who qualify their Proposals by including alternate contractual provisions should be aware

that the City does not negotiate the terms of its contracts, and will ordinarily declare such Bid

Proposals non-responsive. Once bids have been opened, the City shall not consider any

subsequent submissions of alternate terms and conditions.

8. Bid Bonds (5% of total bid price) and performance and payment bonds (100% of total bid price)

are required on construction projects over $50,000.

9. Insurance certificates are required after a Notice of Award has been issued. Costs for additional

coverage must be accounted for in the Bidder's proposal cost.

10. Bid Proposals received after the submission due date and time prescribed for the solicitation shall

not be considered.

E. VENDOR APPLICATION AND RETENTION OF BIDDERS' LIST

The City does not maintain a bidder's list. Register to receive an automated email notification of new bids

by visiting www.cityofmontrose.org - Department Services - Purchasing – Bid Notification.

F. MODIFICATION OR WITHDRAWAL OF LEGITIMATE OFFERS

1. Bidder offers may be modified in the form of an official written notice, and must be received prior

to the due time and date set forth the Bid Solicitation. Each modification submitted must have

the Bidder's name and return address and the applicable Solicitation Number and title clearly

noted with the submission. If more than one modification is submitted, the modification bearing

the latest date of receipt by the City will be considered the valid modification.

Invitation for Bid

MoveMo Surface Treatments

Page 5

City of Montrose

Bid 26-002

2. Bids may be withdrawn prior to the due time and date set for the Solicitation, provided it is in the

form of an official, authorized written request.

3. Proposals may not be modified or withdrawn after the due date and time set for the Bid opening

for a period of ninety (90) calendar days. If a Bid Proposal is modified or withdrawn by the Bidder

during this ninety (90) day period, the City may, at its option, place the Bidder on suspension and

may not accept any further Bid Proposals from the Bidder for a period set by the City following

the Bidder's modification or withdrawal of its Proposal. The City may reject an offer, in whole or

in part, as set forth in the City of Montrose Municipal Code and the City's Procurement Manual.

G. EVALUATION OF OFFERS

1. Offers shall be evaluated based upon their responses to the questions and requests for

information in this Bid Solicitation, and based upon whether and to what degree they comply with

the instructions set forth herein. Thoroughness, accuracy, veracity, and professionalism in the

responses shall be taken into account.

2. The City may, in its sole and absolute discretion:

a. Reject any and all, or parts of any or all, Bid Proposals submitted by prospective Bidders;

b. Re-advertise this Solicitation;

c. Postpone or cancel the Bid process for this Solicitation;

d. Waive any irregularities or technicalities in proposals received in conjunction with this

Solicitation;

e. Determine the criteria and process whereby Proposals are evaluated and awarded.

3. A Proposal may not be accepted from, nor any contract be awarded to, any person or entity which

is in arrears to the City upon any debt or Contract or which is in default as surety or otherwise

upon any obligation to the City.

4. No Contract shall be awarded to any person or entity which has failed to perform faithfully any

previous contract with the City, the State or Federal government for a minimum period of one (1)

year after said previous Contract was terminated for cause.

5. A Proposal may not be accepted from, nor any Contract awarded to, any person or entity which

has pending litigation against the City at the date and time of the Bid Opening.

H. AWARD OF CONTRACT

1. The City's Agent/Contact is authorized to handle initial contacts regarding any protest of the

solicitation or award of a City contract, or any claim arising out of the performance of a City

contract, with the City Manager's approval. Any actual or prospective Bidder or Contractor who

has a grievance in connection with the solicitation or award of a contract shall first seek resolution

of the matter with the City's Agent/Contact.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 484210Used Household and Office Goods Moving

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