Project Information

Bid Title

Petroleum System Inspections, Testing, and Repair Services

Issuing Agency

Volusia County School Board Purchasing

Location

Florida

Published Date

Jul 29, 2025

Closing Date

Aug 28, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP-2025-3091-JD

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Volusia County School Board Purchasing

Status
Active

Fiscal Year
2026

Primary Contact
Jennifer Deveaux

Title
Petroleum System Inspections, Testing, and Repair Services

Secondary Contact
Kristine Kessler

Number
RFP-2025-3091-JD

Tertiary Contact
Celeste Trossbach

Type
Request for Proposal

Department
Facilities Maint. & Ops

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
Scope: The successful Bidder(s) shall be responsible for providing petroleum system inspection, testing, repair services, and related compliance activities at the prices specified herein during the term of the agreement to be used on an as needed basis by the District. The performance of the successful Bidder(s) shall be in accordance with the terms of the specifications set forth herein. Failure to comply with these requirements may be cause for Bid rejection or award cancellation.

The purpose of the contract is to prevent, detect, and correct releases of hazardous substances from storage tanks to protect human health and the environment. To ensure compliance, the contractor must designate Class A, B, and C operators as required by the Florida Department of Environmental Protection (FDEP).
The bid consists of the following.

VCS requires the services of a State of Florida Certified Pollutant Storage System Contractor to perform routine scheduled monthly and annual inspections and testing, in accordance with FDEP guidelines, for all aboveground storage tanks (ASTs), underground storage tanks (USTs), fuel dispensing equipment, and related electrical, mechanical, and plumbing infrastructure. The contractor will also perform necessary repairs to bring storage locations into compliance with FDEP standards.

Dates(All times are listed as EST )

Broadcast Date
7/29/2025 7:00 PM EST

Question End Date
8/6/2025 11:30 PM EST

Due Date
8/28/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
7/31/2025	2:30 PM	No

Documents

Total: 7

Type	Name	Description	File Type
Request for Proposal	RFP-2025-3091-JD Pet Sys Insp Testing & Equip.pdf	RFP-2025-3091-JD Petroleum System Inspections, Testing, and Repair Services	PDF
Other	Attachment P - Vendor Questionnaire.xlsx	Att. P Vendor Questionnaire	Excel
Other	Attachment R - Price Schedule Submittal Form.xlsx	Attachment R - Price Schedule Submittal Form	Excel
Other	Attachment S - CSA-RFP-2025-3091-JD Pet Sys Insp Testing & Equip.pdf	Att. S Draft CSA for redlines	PDF
Other	RFP-2025-3091-JD Exhibit 1 Proposal Evaluation Rubric.pdf	RFP-2025-3091-JD Exhibit 1 Proposal Evaluation Rubric	PDF
Other	RFP-2025-3091-JD Exhibit 2 Presentation Evaluation Rubric.pdf	RFP-2025-3091-JD Exhibit 2 Presentation Evaluation Rubric	PDF
Other	Exhibit 3 2025 Regulated Petroleum Tanks.xlsx	Exhibit 3 2025 Regulated Petroleum Tanks	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RFP Response

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Commodity Codes

Total: 12

Code	Description
[907-83]	Testing Services
[926-93]	Testing and Monitoring Services for Air, Gas, and Water
[926-91]	Tank Testing and Disposal Services, Storage (Including Underground Types)
[961-45]	Inspection and Certification Services
[720-73]	Sump Pumps, Submersible and Non-Submersible
[890-69]	Sumps, Parts, and Accessories (See 720-73 for Sump Pumps)
[962-50]	Leak Detection Services: Gas, Water, Chemical
[936-79]	Storage Equipment Maintenance and Repair
[958-87]	Storage Tank Management Services
[906-62]	Petroleum and Fuel (Storage and Distribution) - Architectural
[925-74]	Petroleum and Fuel (Storage and Distribution)/Engineering
[929-74]	Tanks: Mobile, Portable, Stationary, Storage, etc., Maintenance and Repair (Includes Relining)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541380Testing Laboratories
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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