Project Information

Bid Title

2026 Water & Sewer Chemical Purchase Re-bid

Issuing Agency

Carlisle borough

Location

Pennsylvania

Published Date

Nov 6, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
2026 Water & Sewer Chemical Purchase Re-bid	November 06, 2025 :	November 24, 2025 1:30 PM

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CONTRACT DOCUMENTS

FOR

WATER & SEWER PLANT CHEMICAL PURCHASES RE-BID

Contract No. BOC: 13-25

Owner:

Owner's Representative:

Borough of Carlisle

53 West South Street

Carlisle, PA 17013

Jeff McKenzie

(717) 240-6981

email: jmckenzie@carlislepa.org

or

Corey Flythe

(717) 240-6980

email: cflythe@carlislepa.org

NOTICE

The Borough Council of the Borough of Carlisle, Cumberland County, Pennsylvania, 53 West South Street, Carlisle, PA

17013, will accept sealed proposals until 1:30 p.m., prevailing time, November 24, 2025, for the following:

WATER & SEWER PLANT CHEMICAL PURCHASES RE-BID

All bid proposals shall be properly executed in ink without alterations and shall be complete. All bid proposals MUST be

accompanied by a certified check or bid bond in the amount of ten percent (10%) of the bid. Specifications and bid forms

may be obtained at no cost from the offices of the Borough of Carlisle at the address above from 8:00 a.m. to 4:00 p.m.,

Monday through Friday, except holidays. The successful bidder will be required to post a performance bond in the

amount of ten percent (10%) of the bid price.

Bid proposals will be opened at 1:30 p.m. on November 24, 2025, at the offices of the Borough of Carlisle, at 53 West

South Street, Carlisle, PA 17013. Unless all bids are rejected, the lowest responsible bidder may be selected at a public

meeting of the Borough Council to be held December 11, 2025, at 6:00 p.m. at the offices of the Borough of Carlisle

noted above.

Borough Council reserves the right to reject any or all bids or parts thereof and to waive any defects or irregularities in the

best interest of the Borough.

To obtain a copy of the bid package, email your request, along with your company name and mailing address to

jlong@carlislepa.org.

Susan Armstrong, Borough Manager

Borough of Carlisle

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BOROUGH OF CARLISLE

BID DOCUMENTS

TABLE OF CONTENTS

Section 1

Section 2

Section 3

Section 4

INFORMATION AND INSTRUCTIONS FOR BIDDERS

SPECIAL PROVISIONS AND SPECIFICATIONS

PERFORMANCE BOND

BID PROPOSAL/BID BOND/NON-COLLUSION

AFFIDAVIT/AGREEMENT

Pages

3–7

8 – 10

11 – 12

13 – 21

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SECTION ONE – INFORMATION AND INSTRUCTIONS TO BIDDERS

BOC: 13-25

WATER & SEWER PLANT CHEMICAL PURCHASES RE-BID

1.1 All proposals must furnish services, products and/or materials in strict compliance with those dimensions,

quantities and other requirements as noted in the Specifications attached hereto. Under no circumstances will any

services, products or materials be accepted that are different from or in substitution of or for those items and

components described in the Specifications.

1.2 All bids shall be made upon the forms supplied by the Borough of Carlisle (the "Borough") and mailed via U.S.

Postal Service or recognized national courier service to Borough of Carlisle, 53 West South Street, Carlisle, PA

17013 or by hand delivery to the Office of the Borough Manager at the above address only between the hours of

8:00 a.m. and 4:00 p.m. weekdays. Sealed bids shall be received in the Office of the Borough Manager up to 1:30

p.m., prevailing time, November 24, 2025. The bid must be properly sealed in an envelope and clearly marked

with "Bid: WATER & SEWER PLANT CHEMICAL PURCHASES RE-BID" on the envelope. The bid must

include the complete set of Contract Documents with the completed, notarized non-collusion affidavit,

completed Employer Verification Form (if applicable), bid security and Bid Proposal completed and

containing original signatures.

1.3 All bids shall give the proposed price both in words and figures and shall be signed by the Bidder with full name

and address. Where bidder is in a partnership, the name and address of each partner shall be stated in full and, if

a corporation, the state where incorporated.

1.4 The Borough Council of the Borough of Carlisle reserves the right to reject any and all bids, to accept or reject any

part of a bid, to waive any informalities and minor irregularities in the bids and to annul any contract if, in its

opinion, there shall be a failure at any time to perform faithfully any of its terms.

1.5 Bids which contain erasures, alterations, conditional bids, omissions or irregularities may be rejected.

1.6 The successful bidder agrees, if selected, to furnish a performance bond, evidence of required insurance and furnish

the executed Agreement within 10 days of notice of intention of award by the Borough of Carlisle.

1.7 The successful bidder shall not assign its rights under the bid awarded, in whole or in part, without the prior written

approval of Borough Council, which permission can be withheld in Council's sole discretion.

1.8 All bids shall be accompanied by a bid bond in the same form attached hereto or certified check made payable to

the Borough of Carlisle in the amount of ten percent (10%) of the bid. In the event any bidder shall, within 10 days'

notice from the Borough of its intention to award the contract, fail to provide a certified check for performance

security or a completed performance bond in the same form provided in these Contract Documents, evidence of

required insurance and the executed Agreement, the bid security provided by that bidder by certified check or bid

bond shall be forfeited to the Borough as liquidated damages.

1.9 In accordance with the Pennsylvania Anti-bid Rigging Act that became law on October 23, 1983, the Borough

requires each bidder to complete and return the Non-Collusion Affidavit. The Affidavit is to be completed as

follows:

1.9.1 This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who

makes the final decision on prices and the amount quoted in the bid.

1.9.2

Bid rigging and other efforts to restrain competition and the making of false sworn statements in

connection with the submission of bids are unlawful and may be subject to criminal prosecution. The

person who signs the Affidavit should examine it carefully before signing and assure himself/herself that

each statement is true and accurate, making diligent inquiry as necessary, of all other persons employed

by or associated with the bidder with responsibilities for the preparation, approval or submission of the

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bid.

1.9.3 In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid

documents and an Affidavit must be submitted separately on behalf of each party.

1.9.4

The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that

term in the bidding process and includes the knowing submission of bids higher than the bid of another

firm, any intentionally high or noncompetitive bid and any other form of bid submitted for the purpose of

giving a false appearance of competition.

1.9.5 Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

1.10 All specified services and delivery of any equipment, materials or products shall be delivered at the successful

bidder’s expense, free of any liens, encumbrances, and security interests.

1.11 Invoices issued by the successful bidder shall, after confirmation that the delivery of product or material is

acceptable to the Borough, be processed for payment in accordance with the procedures used for payment of all

other Borough invoices.

1.12 The successful bidder is responsible for being familiar with and to know the location, means of access and all other

features and conditions necessary for the successful bidder to make timely delivery of any materials(s) or products.

All costs and expenses of delivery of every kind, type or nature shall be the responsibility of the successful bidder.

The successful bidder, its agents or representative shall be responsible for securing and properly delivering all

items and components in accordance with all federal, state and local laws, regulations, codes and ordinances.

1.13 Any bids received after the deadline by which they are to be received are late bids. Such late bids will not be

considered but will be held unopened until the time of award and then returned to the bidder. No responsibility

will attach to the Borough of Carlisle for the premature opening of, or the failure to open, a bid not properly

addressed and identified. Bids may be withdrawn by written request received from the bidder prior to the time

fixed for opening.

1.14 The successful bidder warrants and guarantees to the Borough that all materials and items supplied will be new, of

good quality, and free from faults or defects. All defective items as ascertained by the Borough shall be replaced

to the satisfaction of the Borough prior to payment to the successful bidder.

1.15 If any chemical product supplied by a successful bidder does not meet the specifications described in the Contract

Documents, notice shall be given to the successful bidder within thirty (30) days after receipt of the chemical. In

this event, the successful bidder shall within thirty (30) days of notice remove the product from the premises and

replace it with a like amount of satisfactory chemical. Failure to do so shall result in a claim against the performance

security provided and/or forfeiture of the contract to the next higher bidder of the specified chemical.

1.16 The Notice, Information and Instruction to Bidders, Special Provisions and Specifications, Non-Collusion

Affidavit, Bid Proposal, Bid Bond or other bid security, Notice of Intent to Award, Notice To Proceed, Agreement,

Performance Bond, Payment Bond shall constitute the “Contract Documents”, the terms of which shall constitute

a binding contract with the successful bidder.

1.17 Nondiscrimination/Sexual Harassment.

The successful bidder agrees:

1.17.1 In the hiring of any employee(s) for the manufacture of supplies, performance of work, or any other activity

required under any contract with the Borough, the successful bidder, or any subcontractor person acting

on behalf of the successful bidder, shall not discriminate by or on the basis of actual or perceived race,

color, familial status, religious creed, ancestry, handicap or disability, age, sex, sexual orientation, gender

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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