Project Information

Bid Title

9410 Dhs Bjjs Direct Care Staffing

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 20, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100062802

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/20/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100062802	Solicitation/Project Title:	9410 - DHS - BJJS - Direct Care Staffing
Description:	The Department of Human Services (“DHS” or “Department”), Bureau of Juvenile Justice Services (“BJJS”) is issuing this Invitation to Bid (“IFB”) to establish a multiple award agency contract for the Department to procure contracted staffing Juvenile Support Aides (“JSAs”) at BJJS Facilities. Bids must be submitted electronically.  Late bids will be disqualified.  ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION.  All bidders are responsible for monitoring the DGS emarketplace website to view any change notices to this IFB.  The change notices shall become incorporated as part of this bid.  In order to submit your Bid Response, interested vendors must be registered.  To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2. All questions must be submitted in writing via the RA-pwbidquestions@pa.gov email address. In order for you to view the referenced attachments and place your bid you will need to log into the SRM portal to view them. Please follow the SRM bidding reference guide that is attached to this solicitation and / or IFB.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:
County:	Multiple	Duration:	60

Contact Information
First Name:	Robin	Last Name:	Lease
Phone Number: (XXX-XXX-XXXX)	717-705-3917	Email:	RA-pwbidquestions@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/20/26
Solicitation Due Date:	06/10/26	Solicitation Due Time:	12:00 PM
Solicitation Opening Date:	06/10/26	Solicitation Opening Time:	12:01 PM
Opening Location:
No. of Addendums:	0
Amended Date:	05/20/26

Related Solicitation Files

Original Files 6100062802 - Statement of Work.pdf PROOF OF VISIT Form.pdf Terms and Conditions.pdf DHS Addendum to Standard Terms Conditions.pdf Electronic Bidding Procedures for Vendors (8).pdf General Conditions and Instructions to Bidders (BOP1201).docx

Attachment Preview

Office of Children Youth & Families

Bureau of Juvenile Justice Services

Statement of Work

Contracted Staffing – Juvenile Support Aide Position

I. Objective.

The Department of Human Services (“DHS” or “Department”), Bureau of Juvenile Justice

Services (“BJJS”) is issuing this Invitation to Bid (“IFB”) to establish a multiple award

agency contract for the Department to procure contracted staffing Juvenile Support Aides

(“JSAs”) at the below facilities.

Facility Name

Facility Address

South Mountain Secure Treatment Unit 10056 South Mountain Road, South

(“SMSTU”)

Mountain, PA 17261

Loysville Youth Development Center 8 Opportunity Drive, Loysville, PA 17047

(“LYDC”)

Southeast Youth Development Center 1212 Mokychic Drive, Building 12,

(“SYDC”)

Schwenksville, PA 19473

North Central Secure Treatment Unit 36 Kirkbride Drive, Danville, PA 17821

(“NCSTU”)

North East Secure Treatment Unit 701 Sathers Drive, Pittston, PA 18640

(“NESTU”)

Youth Forestry Camp #3 (“YFC #3”) 4534 Tar Kiln Road, James Creek, PA

16657

The Department will award an agency contract to qualified Contractors, who will then be

able to submit quotes for staffing JSAs, as needed, at the listed facilities.

II. Background.

A. All BJJS sites are residential treatment facilities that provide services to youth who

have been adjudicated delinquent. All BJJS sites are secure except YFC#3 which is

considered non-secure. Youth have been committed to the YDC/YFC system via court

order and are between 13 and 20 years old. All youth in the BJJS sites are male except

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Revision Date: July 14, 2023

for one program for female youth located at NCSTU. The BJJS sites operate 24 hours

per day, 7 days per week, 365 days per year.

1. SMSTU, located in Franklin County, is a secure, residential treatment facility for

males. Additional details are included in the attached Appendix A, SMSTU BJJS

Brochure.

2. LYDC, located in Perry County, is a secure, residential treatment facility for males.

Additional details are included in the attached Appendix B, LYDC BJJS

Brochure.

3. NCSTU, located in Montour County, is a secure, residential treatment facility for

males and females. Male and female youth are housed separately, and the programs

do not interact. Additional details are included in the attached Appendix C,

NCSTU BJJS Brochure.

4. NESTU, located in Luzerne County, is a secure, residential treatment facility for

males. Additional details are included in the attached Appendix D, NESTU BJJS

Brochure.

5. SYDC, located in Montgomery County, is a secure, residential treatment facility

for males. Additional details are included in the attached Appendix E, SYDC BJJS

Brochure.

6. YFC#3, located in Huntingdon County, is a non-secure residential treatment facility

for males. Additional details are included in the attached Appendix F, YFC#3

BJJS Brochure.

B. POINTS OF CONTACT: The selected Contractors shall identify a project manager

(“Point of Contact”), who may be on- or off-site, and one alternate Point of Contact to

serve as the project manager’s designee for this contract.

The BJJS site administrative points of contact for this contract will handle items such

as communication with selected Contractors regarding scheduling and interviews, and

are listed below:

1. SMSTU – Robert Lucko, Facility Director. Contact should be made via phone (717-

788-1136) or email rlucko@pa.gov

2. LYDC – Lettie Truesdale, Facility Director. Contact should be made via phone

(717-789-5533) or email ltruesdale@pa.gov.

3. NCSTU Boys’ Program – Al Maziekas, Facility Director. Contact should be made

via phone (570-271-4759) or email amaziekas@pa.gov.

4. NCSTU Girls’ Program – Randell Swank, Facility Director. Contact should be

made via phone (570-271-4705) or email raswank@pa.gov.

5. NESTU – Cody Feldmann, Facility Director. Contact should be made via phone

(570-883-6848) or email cofeldmann@pa.gov.

6. SYDC – Richard Ennis, Facility Director. Contact should be made via phone

(570.932.1105) or email riennis@pa.gov.

7. YFC3 – Jaime Rosser, Facility Director. Contact should be made via phone (814-

658-4004) or email jrosser@pa.gov.

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Revision Date: July 14, 2023

8. Contract Monitor – Marcellus Simmons, Human Services Representative. Contact

should be made via email masimmons@pa.gov.

III. Term of Service.

The term of this service contract shall commence upon issuance of a contract to the selected

Contractors (“Effective Date”) and shall expire five years after the Effective Date, unless

terminated earlier pursuant to the terms of the Contract.

The Department will then issue a Request for Quote (“RFQ”) for staffing JSAs for any of

the individual facilities listed above, as needed. A purchase order (“PO”) will be issued as

a result of each RFQ for a period of one year, with the option to renew for a subsequent

one-year period. At the time of each renewal, the Department and the selected Contractor

may negotiate the PO unit price, not to exceed a maximum of 3% over the unit price in

effect at the time of each renewal term. The term of the contract or PO may be extended

by and at the sole option of the Commonwealth for up to 3 months upon the same terms

and conditions where a continued needed exists for the services of the selected Contractor

and there has been no termination under the terms of the Contract or PO.

IV. Scope of Work.

A. Staffing.

DHS requires both full-time and part-time JSAs to fill three shifts at the BJJS sites for

the duration of this contract. The number of JSAs needed by BJJS site are listed below;

however, this number may increase or decrease during the term of the contract to meet

the needs of the Commonwealth. The selected Contractor for a facility must fulfill the

Commonwealth’s temporary needs for direct care staffing to serve as JSAs.

1. SMSTU – 20 to 25

2. LYDC – 30 to 35

3. NCSTU Boys – 15 to 20

4. NCSTU Girls – 10 to 15

5. NESTU – 25 to 35

6. YFC3 – 10 to 15

7. SYDC – 15 to 20

The JSA is an essential, non-professional role providing the care, custody, and

supervision of adjudicated youth in the BJJS sites. Further information describing the

role is included in the attached Appendix G, Juvenile Justice Specialist Position. The

job title “Juvenile Justice Specialist” refers to Commonwealth employees performing

the same duties. Referring to contracted staffing as JSAs gives the Department a way

to differentiate between contracted and Commonwealth staff. The selected Contractor’s

staffing must perform the job duties set forth in Appendix G.

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Revision Date: July 14, 2023

These positions are considered essential in that they provide critical services to

maintain the health and safety of the residents residing at the BJJS sites. Because of

this designation, JSAs must be ready to report for their assigned shifts at their assigned

location without delay or disruption. The BJJS sites continue to operate despite

emergency or administrative closures that other Commonwealth offices may

experience. This includes, but is not limited to, weather-related emergencies, and paid

office closing for holidays.

BJJS utilizes a case manage system called the Juvenile Justice Automated Case System

(“JJACS”). JSAs must document incidents in JJACS in accordance with BJJS policy

and procedures, as set forth in Appendix H, BJJS JJACS Policy.

Work is performed under the supervision of a BJJS Juvenile Justice Services

Supervisor (“JJSS”) or other BJJS professional staff member. JSAs must report to the

JJSS (or designated BJJS shift supervisor) on duty for assignments, and any concerns

or questions should be directed to that supervisor.

B. Shift Duty Overview. The work week for each JSA will run from Saturday through

Friday. Full-time JSAs will work approximately 40 hours per week. The hours for part-

time JSAs will vary based upon the operational requirements of the BJJS sites. Shifts

are typically scheduled for eight hours, with two 15-minute paid breaks; however, shifts

may be scheduled for longer or shorter periods. A mid-shift meal is provided by BJJS,

free of charge, for the shifts described in subsections a. and b. below. Meal periods are

30 minutes in duration, count as paid working time, and must be taken during the

youths’ meal period. For the shift described in subsection c. below, JSAs are entitled

to a 30-minute paid meal period; however, the JSAs must be present at their assigned

work location and continue to perform job duties during that time. JSAs are expected

to supervise youth during meal periods.

1. 7am – 3pm. Duties include, but are not limited to, waking residents and supervising

morning routines and hygiene. JSAs also escort residents to and from school during

this shift when school is in session. JSAs must assist with monitoring of residents

while in school and supervising daily activities when not in school. Additional

duties that JSAs must perform during this shift may include accompanying

residents to medical/dental appointments and completing required documentation.

JSAs monitor residents during the lunch meal.

2. 3pm – 11pm. Duties include, but are not limited to, supervising behavioral therapy

groups, cleaning routines, and recreational activities. Additional duties that JSAs

must perform during this shift may include supervising religious services, showers,

and nighttime hygiene routines. JSAs monitor residents during the dinner meal.

3. 11pm – 7am. Duties include, but are not limited to, room checks and

documentation. Additional duties that JSAs must perform during this shift may

include preparation for the next day’s activities and restocking supplies for

residents.

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Revision Date: July 14, 2023

C. Requirements for JSAs.

1. Minimum Experience and Requirements. All JSAs must meet the following

specifications prior to referral to BJJS:

a. be at least 21 years of age; and

b. have a high school diploma or GED.

2. Background Checks. All JSAs must have the following background checks

completed prior to attending training and working on BJJS sites in proximity to any

youth. All new hires must have new clearances run as listed below. Existing staff

must have all clearances renewed at least every five years. The selected Contractor

shall provide electronic copies of all clearances to BJJS Human Resources prior to

JSAs beginning employment with BJJS. The selected Contractor shall be

responsible for the cost of all clearances listed:

a. FBI Background Clearance;

b. PA Child Abuse Clearance – Volunteer clearance is not acceptable; and

c. PA State Police Clearance.

D. On-Boarding Process for new JSAs.

1. Referrals and Site Visits. The selected Contractor shall refer staff meeting the

specifications listed in section IV.C.a to the applicable BJJS site for a mandatory,

in-person site visit and interview. Potential JSAs must pass a physical, including a

TB test and drug screening, administered by the selected Contractor or its designee.

Upon successful completion of the site visit, physical, and TB test and drug

screening, staff will be approved to work at applicable BJJS site. BJJS will contact

the selected Contractor to give start dates for each approved JSA. Start dates will

correspond with the beginning of the next Juvenile Justice Academy (“JJA”)

training as described below in Section II.E.

2. Withdrawal. BJJS will notify the selected Contractor of any staff that do not

successfully complete the site visit and interview. The selected Contractor shall

withdraw referral of any such staff.

3. Notification. Within five business days, the selected Contractor shall notify the

BJJS Contract Monitor and BJJS site administrative points of contact of any change

in status of the selected Contractor’s employees’ clearances, certifications, or

licensures, including any restrictions.

4. Trainings and Curricula. The Commonwealth requires mandatory trainings for

staff, and the selected Contractor must assist with coordination of JSAs successful

completion of such trainings. Mandatory BJJS trainings will occur during

scheduled, billable shifts. All JSAs shall successfully complete a 10-day BJJS JJA

training. Failure to complete this training will result in removal of each JSAs that

has not successfully completed the training. Treatment service trainings are also

mandatory.

5. Commonwealth Rights. BJJS, in its sole discretion, may:

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Revision Date: July 14, 2023

Commodity Codes

• NAICS 561320Temporary Help Services

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