Project Information

Bid Title

Service Contract - Various Locations - Chiller Service and Maintenance

Issuing Agency

City of Mobile

Location

Alabama

Published Date

Dec 10, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

SC-017-26

Original Source

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Bid Documents

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Project Description

BidsService Contract - Various Locations - Chiller Service and Maintenance
Real Estate Asset Management

Bid #: SC-017-26

Date Posted: Wednesday, Dec 10, 2025

Date Due: Wednesday, Jan 07, 2026

Time of bid opening:

Notice is hereby given that the City of Mobile will received sealed bids for the above stated project on Wednesday, January 7, 2026 no later than 2:00 pm.

A Pre-Bid Confrence shall be held at 10:00 am, local time on Wednesday, December 17, 2025, at the Facility Maintenance Building located at 850 Owen Street, Mobile, Aalabama 36604.

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It is the responsibility of the BIDDER to check for, download and to include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID issued by the City of Mobile. Failure to download and include ADDENDUM(s) in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or e-mailed will be rejected. This is a sealed bid. All responses must be submitted in a sealed envelope with the bid number on the outside of the envelope with the bid opening date. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the at the location or address specifically directed in the specification by the date and time prescribed.

Attachment Preview

CALL FOR BIDS 

Project Name:

Project Location:

Project Number:

SERVICE CONTRACT – VARIOUS LOCATIONS – CHILLER

SERVICE AND MAINTENANCE

VARIOUS CITY OF MOBILE LOCATIONS

SC-017-26

Notice is hereby given that the City of Mobile will receive sealed bids for the above stated project on

Wednesday, January 7, 2026, no later than 2:00pm local time. Bidders shall deposit sealed Bids into

a receptacle, marked “City of Mobile Bids”, located in the elevator lobby of the 9th Floor, South

Tower, Government Plaza or sent by U.S. Postal Service or another carrier, addressed to the City

Clerk, 9th Floor, South Tower, Government Plaza, 205 Government Street, Mobile, Alabama 36602

(or City Clerk, P.O. Box 1827, 36633-1827, if sent by regular mail via the U. S. Postal Service) no

later than 2:00pm local time. The same will be publicly opened and read at 2:30pm in the Atrium

Lobby of Government Plaza.

A Pre-Bid Conference shall be held at 10am, local time on Wednesday, December 17, 2025, at the

Facility Maintenance Building located at 850 Owen Street, Mobile, Alabama 36604.

Bid Documents will be on file Wednesday, December 12, 2025, and may be examined and obtained

from the following location:

www.cityofmobile.org/bids/ 

THE CITY OF MOBILE

MOBILE, ALABAMA

PROJECT MANUAL

FOR

SERVICE CONTRACT – VARIOUS LOCATIONS -CHILLER

SERVICE AND MAINTENANCE

SC-017-26

City of Mobile, Alabama

Building Services Department

P. O. Box 1827

Mobile, AL 36633-1827

(251) 208-7519

December 12, 2025

Bid Date: January 7, 2026

CITY OF MOBILE SC-017-26

SERVICE CONTRACT – VARIOUS LOCATIONS –

CHILLER SERVICE AND MAINTENANCE

INDEX TO DOCUMENTS

SECTION/DOCUMENT NAME …………………………………NUMBER OF PAGES

BIDDING AND CONTRACT REQUIREMENTS

INVITATION TO BID

1

INSTRUCTIONS TO BIDDERS

6

STANDARD CONTRACT AGREEMENT

16

EXHIBIT A – SCOPE OF WORK

8

EXHIBIT B – BID FORM

5

EXHIBIT C – INSURANCE REQUIREMENTS

4

EXHIBIT D – E-VERIFY

2

CERTIFICATES AND FORMS:

VENDOR INFORMATION AND W-9 FORM

2

END OF SECTION

INDEX TO DOCUMENTS

PAGE 1 OF 1

CITY OF MOBILE SC-017-26

SERVICE CONTRACT – VARIOUS LOCATIONS –

CHILLER SERVICE AND MAINTENANCE

INVITATION TO BID

You are invited to submit a sealed bid for the following Contract:

PROJECT NAME:

SERVICE CONTRACT – VARIOUS LOCATIONS –

CHILLER SERVICE AND MAINTENANCE

PROJECT LOCATION: VARIOUS CITY OF MOBILE LOCATIONS

PROJECT NUMBER: SC-017-26

All as described in the Specifications (Documents) prepared by the City of Mobile, Building Services

Department.

l. BID DATE:

A. Sealed formal Proposals of a stipulated sum (fixed price) will be received and clocked in

until 2:00 P.M., Wednesday, January 7, 2026, in the Office of the City Clerk, 9th Floor,

South Tower, Government Plaza, 205 Government St., Mobile, Alabama, 36602.

B. All Bids not clocked in at the Office of the City Clerk prior to the time specified, or Bids

received after the specified time, will be automatically rejected and returned immediately,

unopened.

C. Sealed Proposals will be publicly opened and read at 2:30 PM in the Atrium of

Government Plaza.

2. BID DOCUMENTS AND SPECIFICATIONS:

The Project Manual, including all Bid Documents and Specifications, may be obtained

from the City of Mobile’s website: www.cityofmobile.org/bids. No deposit shall be

required.

3. PRE-BID CONFERENCE

Pre-bid conference shall be held on Wednesday, December 17, 2025, at 10am. The

conference will be held at the Facility Maintenance Building located 850 Owen St.

Mobile AL 36604.

4. IRREGULARITIES AND REJECTION:

A. The City of Mobile reserves the right to waive irregularities in the Bid and in Bidding,

and to reject any or all Bids.

END OF SECTION

INVATATION TO BID

PAGE 1 OF 1

CITY OF MOBILE SC-017-26

SERVICE CONTRACT – VARIOUS LOCATIONS –

CHILLER SERVICE AND MAINTENANCE

INSTRUCTIONS TO BIDDERS

THE ATTENTION OF ALL BIDDERS IS CALLED TO THE FOLLOWING

INSTRUCTIONS:

1. BIDDING DOCUMENTS:

A. Bidders may obtain complete sets of Bid Documents and Specifications (Project Manual)

from the Department of Building Services as listed in the Invitation to Bid.

B. Bidders shall use the complete set of documents in preparing their bid. The City of

Mobile assumes no responsibility for errors or misinterpretations resulting from use of

an incomplete set of documents.

2. INTERPRETATION OF BID DOCUMENTS:

A. Bidders shall carefully study and compare the Bidding Documents with each other, shall

examine the site and local conditions, and shall at once report to the Building Services

Contract Administrator errors, inconsistencies or ambiguities discovered.

B. Bidders requiring clarification or interpretation of the Bidding Documents shall make a

written Request For Information to the Building Services Contract Administrator at least

three (3) calendar days prior to the date for receipt of Bids.

C. Interpretations, corrections and changes to the Bidding Documents will be made by a

formal, written Addendum. Interpretations, corrections and changes to the Bidding

Documents made in any other manner will not be binding, and Bidders shall not rely on

them.

3. BIDDING PROCEDURES:

1. No Bid will be considered unless made out and submitted on the Bid Form as set forth

herein.

2. All blanks on the Bid Form shall be legibly executed in a non-erasable medium. Sums

shall be expressed in both words and figures. In case of discrepancy, the amount written

in words shall govern.

3. Interlineations, alterations and erasures must be initialed by the signer of the Bid.

4. All requested Unit Prices and Allowances shall be bid and the Schedule of Values

completely filled in.

5. Addenda issued prior to the opening of Bids shall be acknowledged on the Bid Form

and any adjustment in cost shall be included in the Contract Sum. Failure to

acknowledge the Addenda on the Bid Form may cause Bidder to be disqualified.

4. EXAMINATION OF DOCUMENTS AND SITE OF THE WORK:

A. Before submitting a Bid, Bidders should carefully examine the Specifications, visit the

site of the Work, fully inform themselves as to existing conditions and limitations, and

include in the Bid a sum to cover the cost of all items included in the Contract and

necessary to perform the Work. The submission of a Bid will be considered as

conclusive evidence that the Bidder has made such examination.

5. SUBMISSION OF BIDS:

A. Bid and any other supporting data as specified shall be submitted in a sealed, opaque

INSTRUCTION TO BIDDERS

PAGE 1 OF 6

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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