Project Information

Bid Title

Annual Contract for Notary Fraud Alert Software and Maintenance

Issuing Agency

Tarrant County

Location

Texas

Published Date

Apr 11, 2025

Closing Date

May 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

F2025129

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	F2025129 (Annual Contract for Notary Fraud Alert Software and Maintenance)
Issue Date & Time	4/11/2025 07:30:02 AM (CT)
Close Date & Time	5/5/2025 02:00:00 PM (CT)
Question Cut Off Date	4/17/2025 12:00:00 PM (CT)
Notes	Tarrant County is seeking a vendor-hosted web application for notary fraud alert designed to monitor and identify the usage of notary stamps indexed from a document recorded in the Tarrant County Clerk’s Office, alerting a notary to any unauthorized use and promptly alert authorities in the event of fraudulent activity. The County is not interested in a software development scenario. The solution must be ready to deploy with minimal configuration required. If vendor cannot confirm that their solution is not ready to deploy, their proposal will not be considered. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name	Elaine Johnson, Senior Contracts Administrator
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 212 x7549
Fax	(817) 212 x7549
Email	ekjohnson@tarrantcountytx.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8333289

Bid Attachments

File Name	Description	File Size
F2025129 Scope of Work.pdf	F2025129 Scope of Work	155 KB	315574	6606660
F2025129 Requirements Attachment A.xlsx	F2025129 Requirements Attachment A	12 KB	315574	6602992
TC_General_Terms_and_Conditions091724.pdf	Tarrant County General Terms and Conditions (9/17/2024)	89 KB	315574	6288062
TC_Special_Terms_and_Conditions_Standard091724.pdf	TC_Special_Terms_and_Conditions_Standard(09/17/2024)	81 KB	315574	6288054
TC_HUB_Policy053123.pdf	Tarrant County HUB Policy (5/31/23)	201 KB	315574	5365367
Deficiencies and Deviations Form.pdf	Deficiencies and Deviations Form	66 KB	315574	6603026

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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