Annual Contract for In-Car Mobile Data Computers

Project Information

Bid Title: Annual Contract for In-Car Mobile Data Computers
Issuing Agency: Tarrant County
Location: Texas
Published Date: May 23, 2025
Closing Date: Jun 12, 2025
Government Level: State & Local
Status: Closed
Ref. #: F2025160
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Project Description: Bid Information

Type Request for Proposals

Status Issued

Number F2025160 (Annual Contract for In-Car Mobile Data Computers)

Issue Date & Time 5/22/2025 07:30:02 AM (CT)

Close Date & Time 6/12/2025 02:00:00 PM (CT)

Question Cut Off Date 5/28/2025 12:00:00 PM (CT)

Notes
The initial purchase will be for approximately sixty-three (63) in-car mobile data computers (MDCs) for Sheriff patrol vehicles and warrant vans. Seven (7) units are for the outfitting of new warrant vans and the remaining fifty-six are replacement units for MDC’s that are end-of-life after May 30, 2025. Additional units will be purchased in FY26 to refresh the remainder of the Sheriff’s Office and Constable fleet.

1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for one (1) additional twelve (12) month period, as further explained in Renewal Options. Prices must remain firm for the entire contract.

2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for one (1) additional twelve (12) month period, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name Elaine Johnson, Senior Contracts Administrator

Address 100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103 USA

Phone (817) 212 x7549

Fax (817) 212 x7549

Email ekjohnson@tarrantcountytx.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8457038

Bid Attachments

File Name Description File Size

F2025160 Scope of Work.pdf
Scope of Work 223 KB 319265 6707583

F2025160 Line item BOM Checklist.xlsx
Bill of Materials Checklist 26 KB 319265 6697438

TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024) 89 KB 319265 6288062

TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024) 81 KB 319265 6288054

TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23) 201 KB 319265 5365367

Deficiencies and Deviations Form.pdf
Deficiencies and Deviations Form 66 KB 319265 6697425
Commodity Codes: NAICS 518210Data Processing, Hosting, and Related Services
NAICS 541511Custom Computer Programming Services
NAICS 541519Other Computer Related Services

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Type	Request for Proposals
Status	Issued
Number	F2025160 (Annual Contract for In-Car Mobile Data Computers)
Issue Date & Time	5/22/2025 07:30:02 AM (CT)
Close Date & Time	6/12/2025 02:00:00 PM (CT)
Question Cut Off Date	5/28/2025 12:00:00 PM (CT)
Notes	The initial purchase will be for approximately sixty-three (63) in-car mobile data computers (MDCs) for Sheriff patrol vehicles and warrant vans. Seven (7) units are for the outfitting of new warrant vans and the remaining fifty-six are replacement units for MDC’s that are end-of-life after May 30, 2025. Additional units will be purchased in FY26 to refresh the remainder of the Sheriff’s Office and Constable fleet. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for one (1) additional twelve (12) month period, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for one (1) additional twelve (12) month period, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Name	Elaine Johnson, Senior Contracts Administrator
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 212 x7549
Fax	(817) 212 x7549
Email	ekjohnson@tarrantcountytx.gov

Annual Contract for In-Car Mobile Data Computers

Project Information

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