Project Information

Bid Title

RFQ for Commissioning Agent

Issuing Agency

Rolesville town

Location

North Carolina

Published Date

Mar 17, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project	Documents	Starting Date	Closing Date	Status
RFQ for Commissioning Agent	RFQ for Commissioning Agent Addendum#1	Mon, 03/02/2026	Fri, 03/27/2026	Open

Attachment Preview

Request for Qualifications (RFQ)

Commissioning Agent for Rolesville Police Station and Fire Station

Rolesville Town Campus

Issued: March 2, 2026

Responses Due: Friday, March 27, 2026 at 2:00 p.m.

Description

The Town of Rolesville is seeking qualifications for a Commissioning Agent for two projects related to the

Rolesville Town Campus Project. The projects include an approximately 15,000 SF Police Station, and an

approximately 19,500 SF Fire Station. Both projects are currently in Design Development and are anticipated

to start construction in early 2027 and be complete in Spring/Summer 2028.

Background

The Town of Rolesville, North Carolina is a municipality of approximately 15,000 population, located to the

northeast of the City of Raleigh. The Town is planning to construct a multi-building governmental complex on

a 17-acre parcel close to the downtown area (408 East Young Street). When complete, the site is expected to

include a Police Station, Fire Station, Town Hall, Community Center, and a Wake County public library.

The first phase of the project includes the site development, Police Station, and Fire Station. The current

project team consists of the design team led by ADW Architects, PA, the Construction Manager at Risk

(CMAR) Samet Corp, Owner’s Representative Turner & Townsend Heery, and Town staff. The site preparation,

Police Station, and Fire Station projects are all currently in the design development phase. The library design

is currently underway with Wake County and is being entirely managed by their staff.

Scope of Commissioning Services

The Town requires the services of a Commissioning Agent (either individual or firm) to provide code-required

commissioning services during construction, as well as to provide ONE (1) design review at the completion of

Design Development drawings. The scope of Commissioning Services required are, but not limited to:

• Mechanical Systems

• Electrical Systems

• Plumbing Systems

• Building Equipment as needed

• Building Automation Systems and Control Sequences

• Fire Alarm Systems

The Scope of Work from the Commissioning Agent will include the following tasks:

Preconstruction/Design

• Perform Cx Design Review at 100% DD milestone including backcheck of comments in 100% CD

drawings

• Perform Cx Design Review at 90% CD milestone including backcheck of comments in 100% For

Construction drawings

Construction

• Hold Cx Kickoff with Design/Construction Team at start of Construction

• Perform Cx Submittal review

• Develop installation verification checklists

• Perform site visits (quantity to be determined during proposal development)

• Verify equipment installation and startup

• Develop and execute Functional Performance Testing

• Maintain a Master Deficiency and Resolution Log

• Verify resolution of items on Master Deficiency and Resolution Log

Operations

• Document Owner Training

• Develop Systems Manual

• Develop Operations & Maintenance Plan

• Perform Seasonal Testing & Verification

• Perform 10-month warranty review

NOTE: One firm will be selected for both projects; however, each project effort and associate deliverables will be

performed and invoiced separately.

Format

Proposals should be presented in a well-organized and concise manner. The qualifications proposals should

be no more than 15 pages in length. Covers, resumes, and Certificates of Insurance are not counted towards

the page limit.

A) Introductory Letter to include:

1) Company name, address, telephone number, and website.

2) Name, title, email address, and telephone number of the primary contact person(s)

B) Qualifications and Experience to include:

1) Experience in providing equivalent Commissioning Agent services on similar projects for North Carolina

units of government

2) Resumes of proposed project team members, identifying general qualifications, education,

availability, and years of experience

3) Indicate any innovative methods and/or techniques that can be applied to this project that you

have applied on prior successful projects to enhance the integration of commissioning reviews

to design and construction progress

C) References to include:

1) Current contact information of at least three separate individuals with direct knowledge of your

expertise

2) Specify the name and description of any project(s) associated with each individual, if applicable

Timeline & Submission

RFQ Issuance

Deadline for Clarification Questions

Response to Questions Issued

Submittal Due Date and Time

In-Person Interviews (tentative, if selected)

3/2/26

3/16/26 by 4:00 pm

3/19/26

3/27/26 by 2:00 pm

4/15/26 (afternoon)

Clarification Questions and Electronic Responses may be submitted to Medhat Baselious

(mbaselious@rolesvillenc.gov) and Scott Miles (smiles@rolesvillenc.gov) with a cc: to Jessica Killian

(jessica.killian@turntown.com).

Selection Process

Submittals will be evaluated based on:

1. Experience in similar consulting services

2. Qualifications of staff

3. Demonstration of ability to provide services

4. Performance history per references

Town Staff will review all submitted proposals. The top-ranking firms may be requested to participate in an in-

person interview.

General Requirements

This solicitation and any subsequent contract shall be awarded consistent with and governed by the laws of

the State of North Carolina.

Proposals submitted shall not be subject to public inspection until a contract is awarded.

The Town reserves the right to reject any or all proposals and to waive any informalities as may be permitted

by law.

The Town reserves the right to request oral interviews or request additional information from any or all

vendors.

The Town reserves the right to award a contract based on proposals received without further discussion or

negotiation.

All proposals shall be signed by an authorized officer or employee of the submitting organization. The name

of the company, contract person, telephone number, email address, and physical address shall be included.

The RFQ does not commit the Town to award, nor does it commit the Town to pay any cost incurred in the

submission of a proposal, or in making necessary studies or designs for the preparation thereof, no procure or

contract for service or supplies. Further, no reimbursable cost may be incurred in anticipation of a contract or

award.

Attachments

• Police Schematic Plan

• Fire Schematic Plan

• Sample Professional Services Agreement

FIRST FLOOR PLAN

Fitness / locker rooms

Patrol

Training / Meeting

Detectives

Processing

Administration

Break / Coffee

Building Support

Circulation

FIRST FLOOR TOTAL -

14,900 SF

Rolesville Police Station | Rolesville, NC

Schematic Design February 2026

5

15

25

0’

10

20

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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